Project Assistant

**Location**:
Mons, Belgium

**Security Clearance**:
NATO Secret

**Reference No**:
C001992 / Mons

**Skills, knowledge, experience required**:

- Higher vocational training in a relevant discipline, or equivalent combination of qualification and experience;
- At least 5 years' experience in a progressively responsible technical and administrative support job, with at least 2 years within the Project Management / Project support domain;
- Excellent organizational skills and proven ability to develop and set in place new processes and procedures;
- Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
- Familiarity with project management / project planning methods and tools including MS Enterprise Project Management (MS-EPM) / MS-Project or other project planning tools;
- Familiarity with principles of accounting and finance;
- Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment.

**Duties/role**:

- Supporting the day-to-day operation of all Organizational Elements with Project, Portfolio, Programme and Service Management (P3SM) responsibilities, specifically support to staff in the use of the project management toolset:

- MS Enterprise Project Management (MS-EPM);
- MS Project;
- Reporting using the Agency Business Intelligence tools;
- Providing support to Project Managers (PMs), and to the management teams of Organisational Elements in the following tasks:

- Assisting with project planning, resourcing, and cost estimation;
- Assisting with project-related data entries, data quality assurance, and report generation;
- Assisting with cross-project coordination;
- Supporting to the development of new P3SM processes / tools, or tool-related procedures;
- Acting as point of contact, and deal diplomatically, on a variety of issues in relation to P3SM tools and processes.
- Ensuring P3SM processes and procedures are followed in accordance with NATO and Agency Directives and guidelines, and give advice accordingly to staff;
- Providing support to the MS-EPM Data Manager by:

- Creating and maintaining resource information;
- Project creation and project closure activities;
- Reconciling data between project management and financial tools;
- Supporting the resource management process.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,