Medior Support Services Employee

• Client is the clearing house of the distribution system operators (DSOs) and is responsible for the services of the Central Market System and the Pre-Payment Platform, among others. The IT services are outsourced to IT suppliers, but Client provides for cooperation with the market parties (suppliers, transmission system operators and distribution system operators).

The main Client activities are:

• Core Applications/ServiceRun
• Transformation
• Technology
• Future Environments/Platforms
• Risk, Security, Data Privacy, and Audits.
   
• Client has set up a team for each of these activities. The Support Services team supports all these Client teams. To strengthen the current Support Services team, Client is looking for a medior Support Services Employee. The profile of this employee is mainly an administrative profile but someone with experience, hence a call for a medior.
   

The activities of the Support Services eam focus on:

• Corporate governance – preparing and attending meetings, role of secretary, monitoring the content.
• Management support – preparing and organizing the management committee of Client, the external management meetings such as the board of directors,... but also the Client internal management meeting and seminars.
• HR – Launching initiatives around well-being and culture, maintaining the Client on- and offboarding, maintaining the organisation charts.
• Communication – organizing broad communication sessions (Client, DGOs,...), maintaining the general sharepoints/sections of Client.
• Legal - Monitoring the purchase procedures, responsible for the legal activity calendar and formal correspondence.
• Budget – Monitoring the total Client budget versus plan and informing the budget responsible staff about budget deviations, which mainly translates into the follow-up/control of the invoices and entering the correct imputation codes.
• Building and Office Services – all activities related to the Client building and the necessary office supplies, mainly the follow-up of the contract management and the supervision of the facility management.

The candidate must have experience in:

• working for a federal public service (knowledge of public procurement legislation required) and experience in the energy sector.
• Organizing events and meetings of all sizes (from 5-10 participants to a few hundred).
• Organizing meetings, taking minutes, following up with the participants.
• Communication techniques to inform the Client employees, the DSOs, the energy suppliers and the public authorities through the most appropriate channels.
• Validating and coding invoices.
• Maintaining sharepoints.
• Maintaining and following up on planned activities.
• Supporting all logistical tasks related to office supplies and the Client office.
• To be able to work independently and to take on tasks without permanent supervision.
• Candidate can show and respect the necessary discretion