Office Manager – Brussels

Company profile Take ownership of the workplace experience at Bird & Bird Brussels. Bird & Bird is looking for an Office Manager to help make its Brussels office a welcoming, efficient and well-supported workplace for colleagues, clients and visitors. This is a hands-on role with a broad remit and real visibility. You’ll lead the Reception team, oversee essential office services and work with colleagues across the firm to keep the office running smoothly. You’ll also have the opportunity to bring forward ideas and improve how the workplace experience develops. About Bird & Bird Bird & Bird is an international law firm with 34 offices worldwide. Its teams advise clients in sectors shaped by technology and change, and the firm is known for exceptional service and exceeding expectations. The Brussels office brings together 85 professionals representing 10 different nationalities. You’ll join a close-knit team in a dynamic, international environment, with opportunities to learn, develop and work with colleagues across the firm. The office is located on Avenue Louise, with easy access by public transport. Function
- Lead and support the Reception team, ensuring a warm and professional welcome for colleagues, clients and visitors.
- Oversee facilities and office services, including supplies, equipment, office moves and day-to-day operations.
- Coordinate starters and leavers with HR and IT.
- Manage suppliers and monitor service quality and value for money.
- Support health and safety, security, risk management, business continuity and data protection.
- Coordinate office events and client seminars with colleagues in Marketing, IT and the Social Committee.
- Help implement the firm’s travel and sustainability policies in Brussels.
- Take part in international Office Management initiatives and share ideas with colleagues across the firm. Profile
- Around five years’ experience in office management, ideally in a professional services environment
- Excellent English and a good knowledge of Dutch and French.
- Experience leading or supporting a team, with a proactive and motivating approach.
- Strong organisational skills and the ability to manage competing priorities.
- Clear communication skills and confidence working with a wide range of people.
- A practical, solutions-focused mindset and an interest in improving how an office works.
- Professionalism, integrity and a strong sense of ownership Offer
- A visible role with real responsibility and the opportunity to shape the Brussels office experience.
- A close-knit, international team and opportunities to work with colleagues across the firm.
- A competitive salary, annual performance bonus and private pension plan.
- Comprehensive health insurance, including hospitalisation, outpatient and dental cover.
- Up to two days of teleworking per week after four months, plus a €155 net monthly teleworking allowance.
- Meal vouchers and eco vouchers.
- A choice between a car or bike allowance, or full reimbursement of public transport costs.
- A 38-hour working week and 24 days of annual leave, with an additional day every five years.
- Ongoing training and opportunities to develop your expertise and take on new initiatives. Recruitment process Your first interview will be a Teams conversation with Emma Waites of Profile Group, who is managing the recruitment. Candidates progressing to the next stage will meet Bird & Bird’s HR team and senior management at the firm’s Brussels office. Apply Interested in taking ownership of a varied office management role in an international environment? Apply with your CV.