Administrative (PMO) Support

Nexeo is currently looking for a PMO Support to join the IT/PMO team of one of our leading clients in Brussels.

You will join a dynamic digital transformation environment, supporting multiple projects across project administration, resource management, financial follow-up, reporting and governance.

This is an excellent opportunity for a junior PMO professional who wants to develop strong expertise in project management and work closely with Project Managers, PMO teams, Finance and internal and external stakeholders.

Project & Administrative Support

• Support Project Managers with the day-to-day administrative management of their projects.
• Manage and maintain project information and activities within Planview.
• Assist Project Managers with project start-up, maintenance and ongoing follow-up.
• Coordinate project meetings, including scheduling, meeting minutes, action tracking and follow-up.
• Coordinate time registration, monthly reporting and invoicing activities.
• Provide general administrative and operational support to project teams.
• Support internal and external audits by preparing and organizing the required documentation.
• Act as a go-to person for Project Managers, providing support, information and follow-up whenever required.

Resource Management

• Support the onboarding of internal and external project resources.
• Ensure that new joiners receive the necessary project and system access.
• Monitor resource capacity across current and upcoming projects.
• Follow up on resource demand and availability.
• Support Project Managers in identifying and addressing potential resource gaps or capacity issues.
• Monitor and track project-level financial information.
• Prepare regular financial reports and provide relevant information to the Finance department.
• Follow up on Purchase Orders, invoices and project costs.
• Review and maintain accurate financial information within project management tools.
• Support Project Managers with financial administration and monthly financial follow-up.

Communication, Reporting & Governance

• Prepare and coordinate project and portfolio-level communications and reporting.
• Liaise with Project Managers, PMO teams, Finance, internal stakeholders and key client contacts.
• Support the PMO Manager in defining, implementing and communicating project management processes, standards and governance.
• Monitor adherence to portfolio-level governance processes and reviews.
• Collaborate with project team leads to identify and implement best practices and standardized project processes.
• Contribute to the continuous improvement of PMO processes, tools and ways of working.
• Provide input on potential PMO improvements based on business strategy and project needs.
• 0–2 years of relevant experience in PMO, project administration, project coordination or a similar role.
• First experience in a project environment is a strong advantage.
• Excellent organizational and administrative skills, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills and the ability to interact confidently with internal and external stakeholders.
• Good ability to work with numbers, project data and financial information.
• Basic understanding of project planning and project management processes.
• Strong attention to detail and a structured approach to administrative and reporting activities.
• Proactive, self-motivated and eager to learn, with a positive and professional attitude.
• Able to work independently with limited supervision while also being a strong team player.
• Flexible and comfortable adapting to changing priorities and supporting different PMO activities when workload increases.
• Strong problem-solving and multitasking skills.
• Comfortable working in a fast-paced, professional client environment.

Mandatory

• MS Excel
• MS Word
• MS PowerPoint
• MS Outlook
• Basic knowledge of Power BI
• Basic knowledge of project planning and project management tools
• Experience with project reporting and documentation

Nice to have

• Alfresco
• Experience with PMO tools
• Experience with financial tracking / invoicing
• Experience with Purchase Orders
• Knowledge of project gov