C003576 Senior Assistant

il y a 2 semaines

Brussels, Belgique EMW, Inc. Temps plein

Deadline Date: Thursday 30 May 2024

Requirement: Senior Assistant (Accounting Services)

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 8 July 2024

End Contract Date: 31 December 2024

Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Senior Administrator (AP/AR) the incumbent will perform duties such as the following:

  • Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
  • Identify and implement opportunities for process improvement;
  • Maintain the NCI Agency Customer Data Management;
  • Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
  • Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
  • Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
  • Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
  • Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
  • Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
  • Prepare reports on the processing of AR invoices and customer aging;
  • Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
  • Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
  • Work independently without supervision;
  • Deputize for higher grade staff, if required;
  • Performs other duties as may be required.

Requirements

Skill, Knowledge & Experience:

  • The candidate must have a currently active NATO SECRET security clearance
  • Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.;
  • Current Finance Accounting - Accounts Receivable experience on transactions level;
  • The ability to develop and maintain financial data and contribute to financial statement preparation;
  • Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
  • Experience of working in finance shared services;
  • Demonstrable experience of working successfully in a team environment.

Desirable Experience and Education:

  • Experience of working in the public sector;
  • Knowledge of International Public Sector Accounting Standards (IPSAS);
  • Knowledge of NATO Financial Regulations;
  • Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
  • Working knowledge of Oracle R12 Accounts Payable (AP)
  • Prior experience of working in an international environment comprising both military and civilian elements;
  • Knowledge of NATO responsibilities and organization.

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