Global Project Manager

Global Policy, Public Affairs & Insights Coordinator (Manager Level)

Location: Brussels Region, Brussels, Belgium

Engagement Status: Contract/freelance - € hourly rate available

About the Role

Our Biopharmaceutical client is seeking a highly organised and strategic Global Policy, Public Affairs & Insights Coordinator to act as a key operational partner to senior leadership. This is a high-impact role where you will serve as the “right hand” to the Head of Function, driving execution, alignment, and communication across a global network.

You will play a pivotal role in shaping how the function operates, ensuring structured planning, seamless coordination, and effective delivery of key initiatives across regions and affiliates.

Key Responsibilities:

Strategic Planning & Coordination

• Drive structured planning cycles, including annual planning, priority setting, and tracking of deliverables
• Translate strategic objectives into actionable plans, timelines, KPIs, and milestones
• Establish governance frameworks, reporting tools, and performance tracking mechanisms
• Act as the central coordination hub across global, regional, and affiliate teams

Leadership Enablement

• Act as a trusted partner to senior leadership, supporting key decision-making processes
• Provide visibility on progress, risks, and dependencies across initiatives
• Prepare leadership materials, updates, and stakeholder engagement content

Internal Communications & Stakeholder Engagement

• Develop and lead internal communication strategies across the function
• Produce high-quality communications including newsletters, briefings, and updates
• Manage internal platforms (e.g. SharePoint) to enable knowledge sharing and collaboration
• Foster alignment and engagement across global stakeholders

Budget & Financial Coordination

• Support budget planning, forecasting, and financial tracking
• Act as liaison with Finance and ensure compliance with governance processes
• Provide insights on financial performance, risks, and variances

Event Planning & Delivery

• Lead end-to-end planning of internal and external events (e.g. global meetings, policy forums)
• Ensure events align with strategic objectives and deliver measurable outcomes
• Manage logistics, content, and stakeholder coordination

Project & Insights Support

• Contribute to policy and insights initiatives and project delivery
• Support development of analysis, materials, and outputs
• Take ownership of defined projects and workstreams

Requirements:

Education

• Bachelor’s degree required (Master’s degree preferred)

Experience

• Minimum 5 years’ experience in project management
• Proven experience supporting complex, cross-functional or global initiatives
• Experience working in matrixed, international environments
• Exposure to healthcare, policy, or regulated industries is advantageous
• Exposure to Pharmaceutical/biotech industries preferred

Key Skills & Capabilities

• Strategic planning and execution
• Strong project and programme management skills
• Excellent communication and storytelling abilities
• Stakeholder engagement across senior and global audiences
• Financial awareness and budget management
• Proficiency in digital collaboration tools (SharePoint, Teams, PowerPoint, Excel)
• Strong problem-solving and continuous improvement mindset

Behaviours

• Ownership, accountability, and reliability
• Ability to influence without authority
• Strong collaboration and stakeholder alignment capabilities
• Comfortable operating in fast-paced, evolving environments
• Proactive, adaptable, and solutions-focused