Executive Assistant

il y a 5 jours

Brussels Brussels Region, BRU, Belgique EIES | European Initiative for Energy Security Travail à distance Temps plein

Executive AssistantLocation: Flexible, Brussels preferred

The Opportunity

The European Initiative for Energy Security (EIES), established in December 2023, is a mission-driven organisation which advocates for pan-European and national policies that improve our collective resource security and economic competitiveness as Europe moves from a fossil-fuel to a minerals- and clean-tech-based energy system. Russia’s invasion of Ukraine and weaponisation of energy, coupled with China's increasing dominance of raw material supply chains and global manufacturing, have highlighted the risks of depending on autocrats and adversaries for critical resources. EIES is dedicated to fostering collaboration between policymakers and industry leaders to address critical energy challenges and champion comprehensive solutions for the benefit of Europe's energy security, transition, and industrial transformation. EIES works with its Energy Security Leadership Council-Europe (ESLC-Europe), composed of military, political and business figures, to achieve these goals.

Key Responsibilities

As Executive Assistant, reporting to EIES’ Executive Director, you will support EIES’ leadership team to optimise operational efficiency, including:

- **Administrative support:**
Provide administrative support for Directors and department heads, including scheduling, managing and communicating meeting outcomes, contacts management, including in Salesforce.
Where appropriate, attend internal and external meetings to take notes, communicate action items to internal stakeholders, and manage the execution of deliverables.
- **Event Management:**
Support the leadership team – with the support of the Director External Affairs – with managing event and meeting logistics. Gather and print dossiers, leave-behind materials, and other items as determined in advance of meetings and trips.
- **Back-office support**
: Support the Head of Communications in ensuring owned platforms and collateral are updated.
- **Executive Director support:**
Proactively work to put the Executive Director in the right places at the right time, identifying speaking and conference opportunities, managing and optimising travel and meetings.
- **Travel Management:**
Be responsible for travel arrangements and conference registrations for the Leadership Team and, on occasion, other staff, members of the board, or the Energy Security Leadership Council-Europe. The focus will be on strategy and organisation of domestic and international trips with appropriate companies, policymakers, forums/conferences, and potential funders.
This will include creating and managing trip itineraries and coordinating with development, communications, policy and other staff.
- **Other responsibilities**
not listed may be added based on the individual’s skills and background.

Professional Skills and Qualifications

- Bachelor's degree or equivalent.
- Minimum 1-2 years of experience in a fast-paced environment.
- Exceptional project management skills, with the ability to manage multiple projects simultaneously, prioritise tasks, and meet deadlines.
- Strong interpersonal and communication skills, with the ability to effectively collaborate with cross-functional and hybrid (in-person/ remote) teams and interface with VIPs.
- Ability to remain cool under pressure and work proactively towards solutions if things don’t go as planned.
- Excellent attention to detail.
- Willingness to pitch in where needed.
- Fluent in English, comfortable with working across cultures.
- Ability to be non-partisan, embrace EIES’ mission, vision and strategic direction.
- Good sense of humour.
- Preferred: Passion for energy and industrial policy issues and a desire to contribute to meaningful change in these areas.

What we bring:

- Competitive salary and benefits, to be negotiated based on experience.
- A young, fast-growing and mission-driven organisation which benefits from the support of dynamic colleagues across Europe, the Atlantic and a wide range of funders.
- Room to grow and shape the role and our footprint, with the support of a growing, tightly-knit team of driven colleagues.

To Apply

- Please submit your single-page resume and cover letter via the form on EIES' website (https://www.secureenergyeurope.org/hiring-executive-assistant) by 14 February 2026.

Salaire estimé

35.840 € - 60.480 € //an

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Executive Assistant

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