Accounting and Billing Specialist

il y a 2 semaines


Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein
Accounting and Billing Specialist - Brussel, nullClient:

Page Personnel

Location:Job Category:

Other

EU work permit required:

Yes

Job Reference:

5f7ca5af11de

Job Views:

4

Posted:

03.03.2025

Expiry Date:

17.04.2025

Job Description:
  • Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
  • Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
  • Ensure bills comply with local billing rules and tax legislation, and obtain necessary approvals for special rates/discounts.
  • Understand various matters to ensure prompt billing cycles and meet tight deadlines.
  • Raise bills only for entities with appropriate Client Due Diligence and report issues to the compliance partner.
  • Produce and accurately submit e-billed invoices and address queries from the e-billing team.
Accounts Payable/Expenses (Systems: Chrome River/Aderant)
  • Review invoices and expense claims for accuracy, tax validity, and compliance; post overhead invoices on Chrome River.
  • Set up bank transfer payments and submit supporting documentation for approval.
  • Post invoices on Aderant and prepare manual cheque requests and one-off bank transfers.
  • Manage high-volume e-invoices, post Firm credit card transactions, and resolve transaction issues.
  • Maintain master Vendor records, set up new vendor details, and manage the vendor call back log.
Accounts Receivable & Treasury
  • Check and post daily receipts in the Brussels bank account onto Aderant.
  • Manage cash flow, provide cash flow forecasts, and request funding transfers or transmit excess funds.
  • Prepare monthly bank account reconciliations and submit reports to the Treasury team.
  • Assist with VAT and taxation preparations and post tax payments and receipts as necessary.
Other Duties
  • Perform other reasonable duties related to accounting and finance as assigned by key managers.
  • Relevant finance experience in a law firm (50+ lawyers) or similar is preferred but not required.
  • Must have excellent customer service, motivation, teamwork, and ownership mentality.
  • Strong problem-solving, innovation, organization, and attention to detail skills.
  • Ability to prioritize and multitask effectively.
  • Fluent in French and English, both spoken and written, with professional communication skills.
  • Advanced knowledge of CMS Aderant or similar law firm software (e.g., Elite 3E) required.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) with strong Excel skills.
  • Ability to work under pressure, manage tight deadlines, and work extra hours if needed.
  • Diplomatic, sound judgment, proactive communication, and flexibility.
  • Professionalism and courtesy at all times.
  • Competitive salary with additional benefits such as bonuses or perks.
  • Opportunities for professional development and training to enhance language skills.
  • A stimulating work environment with diverse projects and growth opportunities.
  • Flexible working hours or remote work options to support a good work-life balance.
  • An inclusive company culture that values diversity and offers equal opportunities for all employees.
  • Chance to be part of a dynamic team with international colleagues and challenging projects.
  • Company-sponsored activities or events to promote team-building and social interaction.
  • Opportunities for personal and professional growth within the company, including long-term career development.

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.

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