Event Assistant

il y a 5 jours


Bruxelles, Région de Bruxelles, Belgique Unique Temps plein

MAIN DUTIES

The Events Operations Unit manage and handle all phases of the logistics of international in-person and hybrid events, ranging from small size (10-100 attendees),

medium (100-500 attendees) to a Summit (+2500 attendees).

RESPONSIBILITIES

Assist with all phases of logistics for international in-person and hybrid events.

Responsibilities include, but are not limited to:

HAMBURG 2025:

  • Assist in tracking and updating staff accommodation arrangements to ensure all

needs are addressed

  • Assist in coordinating and following up on catering orders (confirming guest numbers, menu details, etc.) and organizing

daily onsite meetings, ensuring efficient execution and strong supplier collaboration.

  • Assist in organizing the two main social events (e.g. Welcome Reception and
  • Networking Dinner) by supporting communication with the local host, collecting

necessary reports, verifying attendance numbers, and providing onsite assistance

as required.

  • Assist the registration team by verifying and handling registrations, processing invoicing, and responding to attendee inquiries.
  • Perform various manual and assistant tasks as needed to support the Events

OTHER:

  • Support the implementation of the 2025 staff retreat taking place in Brussels by

assisting with contract follow-up, setting up & managing registrations, as well as

  • providing onsite support.
  • Assist with researches and explore options for 2026 staff retreat and outing to
  • support event planning.
  • Provide support in the planning and execution of Board Meetings, collaborating with the local host and colleagues from the Events Operations Unit to ensure seamless organization and smooth delivery.
  • Offer comprehensive interim support to the Events Operations Unit, assisting with
  • various tasks across event planning, logistics, and coordination to ensure smooth

execution of ongoing and upcoming events.

  • Salary: 2500 euros gross

PROFILE

  • A professional experience in the organisation of events (e.g. workshops,

seminars or conferences), in particular in a multicultural environment

  • Fluent written and spoken English and French, proficiency in German is a plus
  • Proficient user of Microsoft tools, especially Excel
  • Ready to travel internationally if necessary
  • Excellent analytical, organisational and problem-solving skills
  • Creative and used to thinking outside the box
  • Great attention to detail
  • Ability to work effectively under tight deadlines in a highly dynamic

work environment

  • Ability to handle many simultaneous tasks while delivering high-quality work
  • Excellent interpersonal and collaboration skills: ability to work

both independently and as a valuable team player

  • High level of customer focus and action-oriented
  • Excellent networker
  • Able to handle stress and remain calm

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