Executive Assistant
il y a 3 semaines
For one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager. As an Executive Assistant & Office Manager, you will report to the Managing Partner and support the Management Team. You will also be responsible for the office management, acting like a central point for all support-related matters.
In this brand-new position as an Executive Assistant & Office Manager, you will be responsible for:
- Managing calendars and organizing meetings (virtual meetings, conference calls, appointments);
- Preparing contracts, meetings dossiers and correspondence with clients, officials, and other stakeholders;
- Assisting with the organisation of events (agenda, invitations, logistics);
- Organizing business travels from A to Z (hotels, transport, restaurants, etc.);
- Maintaining the filing system and the database up to date;
- Ensuring a smooth running of the office: general office support (office facilities & supplies, maintenance of equipment, etc.), logistics around meetings and office activities, day to day communications, etc.;
- Providing support with marketing documentation & materials: prepare, edit and translate documents and presentations, archive documents, etc.
The ideal profile of the Executive Assistant & Office Manager:
- You have at least 5 years of relevant experience in a similar position, ideally in a legal, professional services, financial services or client service-oriented environment. An experience working with EU institutions/affairs will be also considered an asset.
- You have an excellent level of English (both written and spoken) combined with a good command of French. A knowledge of Dutch and/or Russian is a strong plus.
- You have a very good command of the MS Office package.
- You have excellent communication, organizational and multitasking skills.
- You are flexible, service-minded, solution-oriented and self-motivated.
- You are looking for a dynamic and challenging work environment in an international context.
Our client offers:
- A permanent contract, or a temporary contract in view of a permanent one;
- An attractive salary package with extra benefits, according to your level of experience;
- An interesting and challenging role to build from scratch including a lot of responsibilities, in a challenging work environment in an international context.
Do you have the organization, planning and reporting skills required for the job as an Executive Assistant & Office Manager? Do you want to work within a human-sized organization? Then don't hesitate and apply for this challenging job as an Executive Assistant & Office Manager
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