executive assistant

il y a 1 semaine


Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein

As an Executive Assistant, you provide administrative support to several members of the management team. You will have a wide range of administrative and organizational tasks, among which:

  • Telephone contact;
  • Preparation of presentations (mainly in PowerPoint) for meetings;
  • Prepare lists in Excel of e.g. meeting participants, order lists, and action tracker;
  • Draft, edit & layout of texts (correspondence, invitations, reports, and contracts);
  • Internet research;
  • Expense Reports;
  • Optimization and organization of filing (paper and electronic);
  • Support/back-up of the other assistants as well as to reception when needed;
  • Support/lead the logistic organization of IT Townhall; Replacement at reception may be asked occasionally.

You will work in a team of management & executive assistants and will be reporting to your bosses and to the Office Manager.

Qualifications

  • You have a relevant working experience of minimum 10 years in a similar role in an international environment and have been exposed to senior executives and directors.
  • Excellent command of the English language. A good command of French or Dutch language (written and oral) is a plus.
  • Good knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Explorer, etc.).
  • Good attention to detail and a natural ability to work accurately.
  • Reliable.
  • Flexible (multi-tasks).
  • Discrete and used to maintaining a high level of confidentiality.
  • Team player and enjoy working in a team in a high-level, international, fast-growing environment.
  • Excellent interpersonal skills and communication strength.
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