Executive Assistant

il y a 1 semaine

Bruxelles, Région de Bruxelles, Belgique VTG Temps plein

We are seeking an Executive Assistant to support the Deputy Assistant Secretary of the Navy (DASN) team located at the Pentagon, in Arlington, VA. This position is onsite.

What will you do?
  • Provide executive-level assistance in program planning, scheduling, document development, edit and review, to include preparation of point and talking papers, executive summaries and executive correspondence for ASN (RD&A), Chief of Naval Operations (CNO), Commandant of the Marine Corps (CMC), SECNAV and Secretary of Defense (SECDEF).
  • Manage all SECNAV and OSD taskers, congressional reports, letters, SECNAV and OSD instructions, Commissioning and Christening packages, Acquisition Gate Reviews for ship platforms, waiver packages, acquisition plans and strategies and congressional correspondence.
  • Provide a daily update on legislative, policy and procedural matters.
  • Provide program management expertise in support of program execution.
  • Prepare documentation.
  • Provide input to the government for Acquisition Milestone review preparation.
  • Provide support for government Program Reviews and other program level meetings, to include preparing presentation pre-brief reviews, coordinating the meetings, and sending out invitations and taking meeting notes.
  • Conduct research for special studies and analyses.
  • Assist in strategic planning and development of strategic initiatives, business practices, and recommend acquisition and business process improvements.
  • Provide liaison functions with DON, DoD and other agencies and organizations.
  • Utilize DON correspondence and tracking systems (e.g. DON Tracker).
  • Prepare documents using either Congressional or DON executive and standard formats as indicated by the COR.
  • Coordinate, collect, consolidate and analyze information contained in various databases and information collected during data calls.
  • Receive direction from directors and personnel for classified and unclassified action items and draft responses for government approval.
  • Handle classified material and documents of varying security classifications in accordance with the security classification manual or DoD or DON security instructions, directives or documentation.
  • Prepare draft response to actions in a variety of formats including email, internal memoranda and official correspondence using both Congressional, DON and DoD executive or standard formats.
  • Conduct director-level action item tracking. Coordinate with directors and external agency personnel to facilitate completion of action items. Coordinate with designated lead director for action item closure and help devise strategies to execute completion.
  • Utilize DON correspondence tracking systems (DON Tracker) to manage all SECNAV, OSD and other external organizational taskers to include but not limited to: Congressional taskers; instructions, notices, manuals and acquisition correspondence.
  • Draft briefings and concept papers by compiling data and coordinating inputs and submit to the government for approval.
  • Schedule and manage external and external meetings, teleconferences and program reviews.
  • Manage and maintain quality control of official files and shared online library. Manage data and file documents in accordance with official DON records management guidelines.
  • Maintain daily liaison with Flag and SES level managers; provide executive level administrative support; receive and process incoming correspondence, reports, and instructions; implement and maintain an information system for control of all related program office documentation prepare and send government visit requests.
  • Maintain office supply inventory and provide list to the government to reorder supplies as necessary.
  • Prepare Defense Travel System (DTS) travel, daily binders, and daybooks for senior executives as required.
  • Handle all aspects of onboarding and the checkout of personnel to include permanent staff, rotational staff and visitors.
  • Interface with Naval Warfare Centers and laboratories to ensure executive correspondence and on research, development, test and engineering acquisition programs, processes and services are completed.
Do you have what it takes?

Required skills:

  • Must have a high school diploma and four years of SES-level/ senior executive assistant experience;
  • Excellent communication skills, written and verbal;
  • MS Office skills (Word, Excel, PowerPoint, Outlook and OneNote);
  • Must have a working knowledge of government travel system (DTS), policies and procedures;
  • Possess experience and knowledge in proofreading and editing documents that are highly technical in nature which were created by others to ensure proper format, grammar, and style;
  • Must have active DoD Secret Clearance and ability to maintain one.

Preferred skills:

  • Experience working at the Pentagon;
  • Navy SES experience;
  • ASN RD&A familiarity.

This position is contingent upon contract award.

#J-18808-Ljbffr

  • Executive Assistant

    il y a 3 semaines

    Bruxelles, Région de Bruxelles, Belgique Robert Walters Temps plein

    Executive Assistant & Office Manager (2328202) Brussels, BelgiumFor one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager. As an Executive Assistant & Office Manager, you will support the Management Team and be responsible for office management, acting as a central point for all...

  • Executive Assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique CareerWallet Temps plein

    Looking for a new exciting challenge as an Executive Assistant? We have a job for you Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers, customer service,...

  • Executive Assistant

    il y a 3 semaines

    Bruxelles, Région de Bruxelles, Belgique Robert Walters Belgium Temps plein

    For one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager. As an Executive Assistant & Office Manager, you will report to the Managing Partner and support the Management Team. You will also be responsible for the office management, acting like a central point for all support-related...

  • Executive Assistant

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique C&C Search Temps plein

    C&C Search is currently recruiting an Executive Assistant to work for a ambitious and growing business in Brussels. This is a fantastic opportunity to support an Executive Team who are looking for a true right hand EA.All about the role and company I would be working for Position: Executive Assistant to Executive Team Salary: €70000 - €80000Hybrid set...

  • Executive Assistant

    il y a 7 jours

    Bruxelles, Région de Bruxelles, Belgique excel-careers Temps plein

    Looking for an Executive Assistant position? We have a job for you Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer...

  • Executive Assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique Robert Walters Temps plein

    An exciting opportunity as Executive Assistant has just become available at one of our clients located in the Centre of Brussels. Our client is active in the service sector and is a leader in its market. In this role, you will work closely with 2 other assistants to support a team of 15 people.As Executive Assistant, you will be more specifically responsible...

  • executive assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein

    As an Executive Assistant, you provide administrative support to several members of the management team. You will have a wide range of administrative and organizational tasks, among which:Telephone contact;Preparation of presentations (mainly in PowerPoint) for meetings;Prepare lists in Excel of e.g. meeting participants, order lists, and action...

  • Executive Assistant

    Il y a 25 minutes

    Bruxelles, Région de Bruxelles, Belgique Strelia Temps plein

    Strelia is Looking for an Executive Assistant – Brussels OfficeAre you an experienced and highly organized professional looking for an exciting opportunity in a dynamic business law firm? Strelia is seeking an Executive Assistant to join our Brussels office and support our team with essential administrative and organizational tasks.Your Profile Immediate...

  • Executive Assistant

    il y a 3 semaines

    Bruxelles, Région de Bruxelles, Belgique CareerWallet Temps plein

    Looking for an Executive Assistant / Project Coordinator position? We have a job for you Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office...

  • Executive Assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique CareerWallet Temps plein

    Looking for an Executive Assistant / Project Coordinator position? We have a job for you Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office...

  • Assistant / Executive Assistant to CEO

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique EXCEL CAREERS Temps plein

    We have a job for you Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers, customer service, digital marketing officers, etc. We work with companies in a variety...

  • Executive Assistant, null

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein

    Looking for an Executive Assistant position? We have a job for youExcel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer...

  • Executive Assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein

    Executive Assistant / Project CoordinatorClient:Excel CareersLocation:BrusselsJob Category:OtherEU work permit required:YesJob Reference:f1a214f411aeJob Views:2Posted:06.03.2025Expiry Date:20.04.2025Job Description:Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such...

  • Executive Assistant

    il y a 6 jours

    Bruxelles, Région de Bruxelles, Belgique Page Personnel Temps plein

    Executive Support: Beheer van de agenda, vergaderingen en reisarrangementen voor senior executives.Communicatie Schakel: Fungeren als tussenpersoon tussen interne afdelingen en EU-betrokken partijen.Documentbeheer: Voorbereiden van rapporten, presentaties en documenten voor het management.Vergadercoördinatie: Organiseren van vergaderingen, notuleren en...

  • Executive Assistant

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique iTeos Therapeutics SA Temps plein

    Executive Assistant - Watertown, MA (US)iTeos Therapeutics is a publicly-traded (NASDAQ: ITOS), clinical-stage biopharmaceutical company dedicated to extending and improving the lives of patients with cancer by designing and developing next generation immunotherapies.Based in Gosselies, Belgium and Watertown, MA, iTeos Therapeutics was founded out of the...

  • Executive Assistant

    il y a 2 jours

    Bruxelles, Région de Bruxelles, Belgique Unique Belgium Temps plein

    :You manage phone calls, emails and the agenda related to  the meetings organised by the association or to those which the executives and advisors are attending in Brussels;You are in charge of making meeting preparations and execution run smoothly;You are the interface for the executives, advisors and the association members as well as external...

  • Executive Assistant

    il y a 2 jours

    Bruxelles, Région de Bruxelles, Belgique Page Personnel Temps plein

    Manage complex agendas, meetings, and travel arrangementsHandle confidential documents and ensure proper filing and organizationAct as a key point of contact for internal and external stakeholdersDraft and proofread legal documents, correspondence, and reportsCoordinate office administration and operational tasksSupport executives in preparing presentations...

  • Executive Assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein

    Client:Page PersonnelLocation:Job Category:OtherEU work permit required:YesJob Reference:b6b56a37205bJob Views:4Posted:03.03.2025Expiry Date:17.04.2025Job Description:As an Executive Assistant, you will be a key support for the C-level team, ensuring the smooth operation of their daily activities and assisting with a variety of creative and administrative...

  • Executive Assistant

    il y a 6 jours

    Bruxelles, Région de Bruxelles, Belgique John Cockerill Temps plein

    ContextRely is a leading technology integrator and service provider specializing in integrated, innovative and competitive solutions dedicated to the production and use of green hydrogen and its derivatives (Power-to-X). Registered and headquartered in Brussels (Belgium), Rely was launched in November 2023 by Technip Energies (60%) and John Cockerill (40%)....

  • Executive Assistant

    il y a 1 semaine

    Bruxelles, Région de Bruxelles, Belgique Core4ce Careers Temps plein

    The Executive Assistant (EA) II is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives in the SASP Front Office Directorate. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive.ResponsibilitiesCalendar and Meeting Management:Maintain...