Senior Executive Assistant

il y a 7 jours

Bruxelles, Région de Bruxelles, Belgique Core4ce Careers Temps plein

The Executive Assistant (EA) III is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives in the SASP Front Office Directorate. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive.

Responsibilities

  1. Maintain leadership's daily calendar, arrange meetings, conferences, and video-teleconferencing sessions.
  2. Take minutes, maintain invitations, and manage attendee contact rosters.
  3. Travel Coordination:
    1. Prepare and oversee travel arrangements for leadership.
    2. Assist with developing travel reports and completing travel vouchers using the Defense Travel System (DTS).
  4. Administrative Support:
    1. Arrange for official local transportation and manage reimbursement for expenses.
    2. Track and report weekly work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal.
  5. SCIF Administration:
    1. Serve as the administrative point of contact for government staff in a Sensitive Compartmented Information Facility (SCIF).
    2. Monitor access, maintain office files, and track action items in the OUSD(I&S) suspense portal.
  6. Document and Correspondence Management:
    1. Provide staffing support for all required correspondence actions, including formal letters, memoranda, and briefing packages.
    2. Ensure documents are prepared in the appropriate DoD format and retained in accordance with federal records disposition schedules.
  7. Records Management:
    1. Maintain records for control and accountability of classified correspondence and special access materials.
    2. Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedules.

Requirements

  • Must be a US Citizen with an active TS/SCI Clearance.
  • Minimum of 10 years of senior-level administrative support, administrative management, or project management experience.
  • Experience in a government or military environment is preferred.
  • Strong organizational, communication, and interpersonal skills.
  • Proficiency in managing classified information and understanding of security protocols.
  • Ability to work independently and collaboratively in a high-stakes environment.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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