Interim Management Assistant

il y a 4 semaines

Brussels, Belgique Ogilvy Social.Lab Temps plein

ABOUT OGILVY SOCIAL.LAB

Ogilvy Social.Lab is not a traditional agency. We are an agency born for the Social Age. Ogilvy Social.Lab understands that social is more than just another digital channel. We cherish our entrepreneurial spirit and embrace the opportunity to rethink marketing and communications while challenging the status quo.

We are working for several local and international clients including Orange/Hey, IKEA, Lidl, Cote d’Or, Ford, GSK, Volvo, several European Institutions, Nestlé - Perrier, Unilever-Dove, Vans, Absolut, Jameson, etc.

Social.Lab was acquired by Ogilvy in 2013, is headquartered in Brussels and has offices in New York, London, Paris, Amsterdam, Bucharest, Singapore, Dubai, Cape Town, Warsaw, and Zurich.

We are growing fast, and we love it. We know that our success is a direct result of our talents.

ROLE

We are looking for an Interim Management Assistant to provide high-level administrative support to our team. This is a temporary role, ideal for someone who thrives in a dynamic, fast-paced environment and enjoys variety in their daily tasks. As an Interim Management Assistant, you will play a pivotal role in ensuring the smooth functioning of our operations.

RESPONSIBILITIES

Your key responsibilities will include:

  • Agenda management: Acting as gatekeeper for our COO, managing her calendar to ensure she can focus on her priorities.
  • Coordinating schedules & booking time: Managing bookings for our team and overseeing their availability using our tools and systems. Coordinating their schedules to ensure efficient resource allocation and timely project delivery.
  • Client and partner communication: Managing correspondence with clients, partners, and suppliers, primarily via email.
  • Meeting organization: Scheduling and preparing meetings and conference calls, including logistical arrangements and follow-ups.
  • Document preparation: Conducting first-desk research on various topics and drafting documents, presentations, and layouts. Ensuring all materials are accurate, polished, and aligned with brand standards.
  • Minute-taking: Recording and distributing meeting minutes when required.
  • Administrative support: Handling general administrative tasks, ensuring compliance with agency policies, and following up on outstanding items.

PROFILE

  • You bring relevant professional experience and are prepared to step into this role with confidence and expertise.
  • Excellent knowledge of MS Office and Keynote.
  • Excellent English; proficiency in Dutch or French is a plus.
  • Exceptional organizational skills, flexibility, and a proactive, service-minded approach to your work.
  • Ability to manage multiple priorities, pay close attention to detail and maintain a clear view of the bigger picture.
  • Outstanding communication and interpersonal skills, with the ability to build relationships across teams and external stakeholders.
  • A resourceful, “can-do” attitude, coupled with diplomacy, tenacity, and a sense of humor.
  • The ability to remain calm and composed under pressure, while delivering results in a fast-paced environment.

OFFER

  • Full-time interim opportunity starting at the beginning of March, in an ever-growing, trendsetting advertising agency based in the greenest building in Brussels – the new WPP Campus.
  • Work alongside a team of diverse and people-focused individuals, on impactful projects and with an array of local, regional and global clients.
  • We are committed to keeping our environmental footprint low and ensuring that our work is ethical.
  • We thrive on transparency – Our words and promises produce actions.
  • Attractive package and benefits.
  • Strong flexibility plan.
  • As an Ogilvy Social.Lab employee, you will be provided with continuous opportunities to grow through training and career conversations while doing strong work that works.
#J-18808-Ljbffr

  • Management Assistant

    il y a 4 semaines

    Brussels, Belgique Robert Walters Temps plein

    Management Assistant (2305382) Bruxelles, BelgiqueSalaire: €3500 - €4200 per monthPour l’un de nos clients, une structure à taille humaine active dans le secteur de la consultance, nous recrutons un.e Management Assistant. Dans cette fonction, vous soutiendrez un Partner dans son administration quotidienne, et travaillerez sur des projets transversaux...

  • Management Assistant

    il y a 4 semaines

    Brussels, Belgique Robert Walters Belgium Temps plein

    Pour l’un de nos clients, une structure à taille humaine active dans le secteur de la consultance, nous recrutons un.e Management Assistant. Dans cette fonction, vous soutiendrez un Partner dans son administration quotidienne, et travaillerez sur des projets transversaux avec 3 autres Management Assistants. Les bureaux sont situés à Bruxelles-Sud et...

  • Management Assistant

    il y a 2 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** is momenteel op zoek naar een **Management Assistant - Sales **(m/v/x) voor een bedrijf gelegen in **het centrum van Brussel.** **Robert Half** is momenteel op zoek naar een **Management Assistant - Sales **(m/v/x) voor een bedrijf gelegen in **het centrum van Brussel.** Onze klant is actief in de **Vastgoedsector.** De...

  • Management Assistant

    il y a 2 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    Robert Half recherche actuellement un(e) management assistant bilingue français/néerlandais (M/F/X) pour une socièté spécialisée dans le secteur juridique. Robert Half recherche actuellement un(e) management assistant bilingue français/néerlandais (M/F/X) pour une socièté spécialisée dans le secteur juridique. Cette structure à taille humaine...

  • Management Assistant

    il y a 2 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    Pour son client, Robert Half - Administrative & Customer Support est à la recherche d'un **Management Assistant** **(H/F/X)**. Il s'agit d'une mission d'intérim **en vue d'engagement**. Pour son client, Robert Half - Administrative & Customer Support est à la recherche d'un **Management Assistant** **(H/F/X)**. Il s'agit d'une mission d'intérim **en vue...

  • Project Management Assistant

    il y a 3 semaines

    Brussels, Belgique ICN Investment Management Temps plein

    **Project Management Assistant** ICN is a Luxembourg-based investment fund specializing in Real Estate currently operating in the **Grand Duchy of Luxembourg, Belgium, and The Netherlands.**The company’s tagline, ’exceptional projects at outstanding locations’, reflects ICN’s unique capacity for detecting hidden gems for both end-users and...

  • Assistant Production Manager

    il y a 2 semaines

    Brussels, Belgique Start People Temps plein

    Pour le poste d'**Assistant Production Manager (H/F/X)**, vos tâches seront les suivantes: **Assister le Production Manager dans la mise en place et le lancement du nouvel ERP**: - Encodage des nouveaux paramétrages ; - Vérification des paramètrages déjà en place ; - Test des paramètrages selon les "tests case" prévus ; - Test des flux de production...

  • Assistant Front Office Manager

    il y a 4 semaines

    Brussels, Belgique Standard International Management, LLC. Temps plein

    Opening in early 2025, The Standard, Brussels marks the hotel brand’s third outpost in Europe. Set in the city’s Northern Quarter, The Standard, Brussels brings the brand’s design, culture, and activation-driven philosophy to Belgium.With 180 guestrooms (plus 20 residences), the modern, new-build project features many stages for The Standard’s...

  • Office Manager/personal Assistant

    il y a 2 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** recherche actuellement un **Office Manager/Personal Assistant** (M/F/x) pour une entreprise située à **Bruxelles**. **Robert Half** recherche actuellement un **Office Manager/Personal Assistant** (M/F/x) pour une entreprise située à **Bruxelles**. Notre client est actif dans **le secteur de de l'habillement**. **Les responsabilités**...

  • Assistant Gérant

    il y a 1 semaine

    Brussels, Belgique Sam Interim Temps plein

    Horeca Interim est à la recherche d'un **assistant-gérant** pour un salon de dégustation présent à Bruxelles. Tout le monde connaît notre client et ses délicieuses glaces artisanales. Il compte aujourd'hui 13 magasins sur toute la Belgique et il recherche de nouveaux profils afin de renforcer son équipe de Store Managers. Historiquement, notre...

  • Assistant Gérant Salon de Dégustation

    il y a 1 semaine

    Brussels, Belgique Sam Interim Temps plein

    Horeca Interim est à la recherche d'un **assistant-gérant** pour un salon de dégustation présent à Bruxelles. Tout le monde connaît notre client et ses délicieuses glaces artisanales. Il compte aujourd'hui 13 magasins sur toute la Belgique et il recherche de nouveaux profils afin de renforcer son équipe de Store Managers. Historiquement, notre...

  • Administrative Assistant

    il y a 2 semaines

    Brussels, Belgique Actief Interim Temps plein

    We are looking for an Assistant to administratively support the secretariat of an international organisation.Your tasks: - Handling of all incoming and outgoing invoices; request for payments, transfer to the accountant; - All paperwork for salary payment (with secretariat social “Securex”); - Serve as the first contact point of the office -...

  • Interim Supply Manager

    il y a 2 semaines

    Brussels, Belgique Amoria Bond Temps plein

    Interim Supply Manager Freelance Supply manager sought for Pharmaceutical company in Brussel area. This is a ‘classic’ interim period to fill a gap until a permanent replacement has been found. Start: As soon as possible Duration: 3 to 6 months (depending on when permanent employee will be found) Type: Freelance contract via Amoria Bond Rate: €600...

  • Management Assistant

    il y a 1 semaine

    Brussels, Belgique LIEDEKERKE WOLTERS WAELBROECK KIRKPATRICK Temps plein

    Ons Banking en Finance team is op zoek naar een ervaren Nederlandstalige **Management Assistant**! Als Management Assistant zorg je voor de vlotte werking van het team door essentiële administratieve ondersteuning te bieden aan onze advocaten. Hoewel je voornamelijk voor de advocaten van het Banking en Finance team werkt, maak je ook deel uit van het...

  • Executive Assistant

    il y a 3 semaines

    Brussels, Belgique EXCEL CAREERS Temps plein

    Looking for an Executive Assistant / Project Coordinator position? We have a job for you Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office...

  • Boutique Assistant Manager

    il y a 4 semaines

    Brussels, Belgique Nestle Operational Services Worldwide SA Temps plein

    **Position Summary** We are looking for a Boutique Assistant Manager at our Liège Boutique. As an Assistant Boutique Manager, you will drive excellent results in all areas including team building, key performance indicators and boutique operations. **As a Boutique Assistant Manager, your main responsibilities will include, but not be limited to**: **Sales...

  • Administrative Assistant

    il y a 3 semaines

    Brussels, Belgique EXCEL CAREERS Temps partiel

    Looking for a part-time Administrative Assistant position? We have a job for you Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office...

  • Interim Manager Hseq

    il y a 1 semaine

    Brussels, Belgique ProSelect Temps plein

    Description du job Notre client est la filiale d’un grand groupe industriel actif dans le secteur de l’énergie présent et actif sur l’ensemble de l’Europe. Pour assurer leur croissance et la bonne tenue de leur activité il s’associe à Proselect dans la recherche d’un(e): INTERIM MANAGER - HSEQ (H/F/X) Votre défi ! Mission s’expertise à...

  • Management Assistant Trilingue

    il y a 2 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** recherche actuellement un(e) **management assistant trilingue** (M/F/X) pour une socièté belge spécialisée dans le **secteur juridique**. **Robert Half** recherche actuellement un(e) **management assistant trilingue** (M/F/X) pour une socièté belge spécialisée dans le **secteur juridique**. Cette structure à taille humaine est...

  • Interim Manager

    il y a 1 semaine

    Brussels, Belgique Axis Temps plein

    Join a dynamic team as an Interim Manager, taking the helm of an Underwriting Engineering midcorp department. We're seeking an accomplished leader with extensive experience in the P&C LOB (non-life insurance) sector, adept at team management, change leadership, and proven process improvement. If you're ready to tackle the exciting challenge of reorganizing...