Executive Assistant Office Manager
il y a 5 jours
About UsWe are a Brussels-based private equity fund-of-funds serving a sophisticated Belgian investor base. The team is small, diverse and collaborative. Discretion is not a slogan but a working principle. We value people who take pride in doing things properly, whether that is setting up a board meeting or ensuring we have proper coffee at the office.The RoleThe Executive Assistant & Office Manager provides senior executive support while delivering a consistent, polished client experience. This is a visible role: our investors will meet you, rely on you at events and expect the same level of calm precision they receive from the rest of the team.You will also take responsibility for maintaining the integrity of our CRM. The data you handle is confidential, commercially sensitive and central to how we manage our relationships. Accuracy and judgement are essential.You will work closely with our existing Executive Assistant & Office Manager, who leads our middle office and liaises with accounting and audit. The two of you will operate as a coordinated unit with clear responsibilities and shared standards. Flexibility is key; tasks range from processing capital calls to ordering printer toner.Key ResponsibilitiesManage calendars, meetings and priorities for senior leadership.Organise both formal and social client events.Arrange travel and logistical support for the team.Prepare board and committee materials; take minutes; ensure follow-up on action points.Input, maintain and safeguard confidential CRM data with precision.Support KYC and AML processes in coordination with the middle office.Assist with the processing of capital calls and distributions.Oversee day-to-day office operations: supplies, suppliers, invoice vetting and budgets.Work in tandem with the existing EA/Office Manager on administrative governance and liaison with accounting and audit.Contribute to a collegial, politics-free environment.ProfileExperience in a senior administrative or executive support role with client exposure.Strong interpersonal skills and comfortable representing the firm externally.Discreet, reliable and attentive to detail.Flexible and willing to handle a wide range of tasks.Enjoys working in a small, cosmopolitan team.Interest in art and culture is an advantage.Fluent in Dutch/Flemish, English and French; English is our working language.Sound command of MS Office; familiarity with CRM systems and compliance processes is welcome.What We OfferA central role in an international investment team where standards are high, hierarchy is light and mutual support is expected. Salary and benefits are market conform. We have a solid business with strong recurrent revenue, so we can offer stability and peace-of-mind as well.While we embrace change and technology, we are slightly old-school so we would prefer it if you were to send a CV and motivation letter to sam@toptieraccess.com.
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Office Manager
il y a 1 semaine
Brussels, Belgique Asteria HR Group Temps pleinVoor een groeiend vastgoedbedrijf met internationale ondersteuning zijn we op zoek naar een discrete, sociaal sterke en organisatorisch uitmuntende office manager / executive assistant.In deze rol word jij het centrale aanspreekpunt voor collega’s, bezoekers, leveranciers én de CEO. Je combineert kantoororganisatie, HR-administratie en executive support...
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Executive Assistant Office Manager
il y a 5 jours
Brussels, Belgique Top Tier Access Temps pleinAbout UsWe are a Brussels-based private equity fund-of-funds serving a sophisticated Belgian investor base. The team is small, diverse and collaborative. Discretion is not a slogan but a working principle. We value people who take pride in doing things properly, whether that is setting up a board meeting or ensuring we have proper coffee at the office.The...
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il y a 2 semaines
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il y a 6 jours
Brussels, Belgique Page Personnel Temps pleinEn tant qu'Executive Assistant bilingue, vous serez le véritable partenaire de la direction et interviendrez sur : Gestion d'agendas complexes et organisation des rendez-vous stratégiques. Planification et coordination des déplacements (voyages, hôtels, logistique) Préparation, suivi et mise en forme de documents et présentations pour la direction....
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il y a 1 jour
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il y a 1 jour
Brussels, Belgique Axis Group - HR Advisor Temps pleinJoin a dynamic company as Executive Assistant to the CEO! In this key role, you will manage the CEO's diary, prepare minutes and coordinate crucial meetings. You will be recognized for your discretion, organizational skills and ability to work under pressure.With an international environment that values initiative and personal development, you'll have the...
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il y a 4 semaines
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il y a 7 jours
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il y a 7 jours
Brussels, Belgique Arcadius Temps pleinThis is a temporary project for 2 months, possibly longer. You will be employed as a contractor on behalf of Arcadius, either as a freelancer or as a payroll employee with a temporary contract.The ideal candidate will provide top-level assistance to the CEO of an international company in the center of Brussels. They should be well-organized and be...
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il y a 7 jours
Brussels, Belgique Arcadius Temps pleinThis is a temporary project for 2 months, possibly longer. You will be employed as a contractor on behalf of Arcadius, either as a freelancer or as a payroll employee with a temporary contract.The ideal candidate will provide top-level assistance to the CEO of an international company in the center of Brussels. They should be well-organized and be...
