Office Assistant for investment company
il y a 3 semaines
Our client is an investment company with offices in Brussels, Luxembourg and Singapore. They support strong ethical values such as team spirit, discretion, involvement and result orientation. They are currently recruiting an Office Assistant.
Job description:
As the Office Assistant at our reception desk, you will be the friendly face for visitors and whoever stops by. You will embody the company's image by offering a warm and professional welcome, while also assisting the Facilities eam with a variety of administrative tasks.
Your key responsibilities will include:
Reception and Visitor Management
- Ensure a warm and welcoming environment for all reception visitors.
- Support and guide them effectively and courteously, redirecting people and calls to the appropriate contact or team with professionalism
Management assistance support
- Provide on-site support by coordinating meeting room bookings in collaboration with team assistants. Check and restock meeting rooms, accompany visitors to address facility issues, and assist with equipment setup
- Handle multiple tasks simultaneously, including staffing the reception, responding to emails and incoming calls, and coordinating logistics
- Contribute to daily operations as part of the Facilities team. This includes follow-up of in-house events, updating inventories, keeping processes and procedures updated, handling deliveries and supporting the Facility Coordinator in overseeing daily tasks by coordinating with the internal and external service providers
Your profile:
- A warm and welcoming professional with ideally a Bachelor's degree in Office Management or a related field, and over 5 years of experience as a Receptionist/Office Assistant or All-round Assistant.
- Excellent communication skills English and in French (both spoken and written) are a must, with a good knowledge of Dutch being a plus.
- Good knowledge of Microsoft 365 suite (Outlook, Word, Excel, Powerpoint, etc.) is also required.
- Calm under pressure, capable of handling varied tasks, and adept at finding practical solutions with ease.
- Demonstrating flexibility and a proactive attitude are essential, with the ability to adjust schedules and priorities based on business needs, and openness to working shifts.
- Tasks are managed independently from start to finish, maintaining discretion and professionalism while handling confidential information.
- A curious mind and a willingness to learn are highly valued, along with being a team player who collaborates effectively and supports colleagues, contributing to a positive work atmosphere.
- Steadiness and focus on collaboration and consistent performance are crucial.
Offer & practicalities:
- Starting date: to be discussed.
- Full-time and permanent contract.
- Competitive remuneration package along with a wide range of training programmes to support your professional growth.
- Access: the company is located in central Brussels and is therefore easily accessible by public transport.
- Hours: 38h00/week. You will be working closely together with a colleague in 2 "shifts": 1 person start at 7.30am and ends at 4pm, the other one starts at 9.30am and finishes at 6pm.
- This hands-on role provides a fantastic opportunity to make a meaningful contribution to a very friendly team & environment
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