Practice Assistant

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique White & Case Temps plein

Firm Summary
White & Case is a top-tier global law firm providing legal services to leading companies, financial institutions, and governments worldwide. With a long international history, we excel in helping clients tackle their most intricate legal issues across the globe.

Operating from more than 47 locations with a diverse team, we have established a high-quality full-service practice that competes at the highest levels in the market. Our strength lies in handling complex cross-border work and maintaining a strong presence in key financial markets globally.



Position Summary
The Practice Assistant plays a vital role in providing secretarial and administrative support while working closely with partners and a team of lawyers. Proactively contributing to the firm's success by enhancing work processes and anticipating needs is key. The Practice Assistant collaborates with counterparts globally to ensure high-quality workflow management and organizational services.
  • Provide comprehensive workflow management and organizational support to principals in the group/firm.
  • Undertake all aspects of the Practice Assistant role as required.
  • Take an active interest in understanding client requirements thoroughly.
  • Demonstrate flexibility in supporting principals and team members.
  • Contribute proactively to improving work processes and anticipating client needs.
Duties and Accountabilities

Administrative

  • Manage diaries, arrange meetings, and handle travel bookings.
  • Supervise general filing requirements and maintain accurate filing systems.
  • Support lawyers in marketing activities and preparation of presentations.

Communication

  • Handle internal and external correspondence and phone queries efficiently.
  • Liaise with business support departments and coordinate planned absences.

Client Relationship Management

  • Manage client details, arrange meetings, and handle basic client queries.

Document

  • Manage document production, type correspondence, and handle spreadsheets.

Financial

  • Assist lawyers in time recording, billing, and handling expenses.

Team Player

The Practice Assistant supports fee-earners, colleagues, and other departments effectively. Duties include picking up calls, providing assistance as needed, and collaborating within the team and across departments.

Qualifications

  • Hold a Bachelor's/College Degree or equivalent.
  • Relevant work experience is required.
  • Possess excellent written and oral communication skills.
  • Show great attention to detail and customer service skills.
  • Proficient in Microsoft Applications.
  • Exercise good judgment with strong administrative and organizational skills.
  • Foster good relationships and demonstrate flexibility and resilience.
  • Fluency in French, English, and Dutch.

Location & Reporting

This role is based in Brussels and reports to the Office Operations Manager.

Primary Location

: Belgium-Brussels
Expected Workplace: Hybrid

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