Human Resources and Administration Officer

il y a 1 semaine

Bruxelles, Région de Bruxelles, Belgique ProtectDefenders, the EU Human Rights Defenders Mechanism Temps plein

PURPOSE OF THE POSITION


Based at the Secretariat's office in Brussels and reporting to the Head of Finance, the Human Resources & Admin officer supports the dynamic and energetic team of the Secretariat by ensuring a smooth operational and administrative working environment.

The Terms of Reference for this position are available for download here.

The responsibilities of this role stretch across the following domains:
HR administration, office management, asset management, and office security.

As part of the Finance team, the incumbent might be asked to support the Finance team as a backup and as requested.

A non-exhaustive list of responsibilities is outlined below.

MAIN TASKS AND RESPONSIBILITIES

HR Administration

  • First point of contact for employees for all HR related matters
  • Provide advice and support to management on all HR related matters and report HR related data
  • Payroll administration in coordination with the external payroll company
  • Preparing HR documents such as employment certificates, contracts of employment, etc.
  • Coordinating staff onboarding and offboarding activities
  • Coordinate and ensure liaison with insurances companies
  • Coordinate working permits requests
  • Ensure proper filing and safekeeping of HR administrative documentation

Office Management and Security

  • Ensure office supplies and office maintenance
  • Office utilities and office rental management and follow up
  • Ensure proper filing and safekeeping of administrative documentation
  • Implement office safety and security standards and protocol
  • First point of contact with the IT support company, office building managers and cleaning services as needed

Procurement and Asset Management

  • Maintain assets inventory and service providers' registry
  • Communicate with vendors for procurement according to internal and EU rules and regulations
  • Validating procurement processes and being part of the evaluation process
  • Support logistics of travel and meetings as necessary
  • Ensure proper filing and safekeeping of administrative procurement documentation

QUALIFICATIONS REQUIRED

  • Bachelor's degree, preferably in HR related field
  • 13 years experience in HR/Admin/Office management position, preferably in the Belgian context
  • Excellent knowledge of Belgian HR legislation
  • Working knowledge of Word and Excel
  • Experience with SD Worx system is an asset
  • Strong communication skills in English and either French or Dutch

PERSONAL SKILLS

  • Ability to handle confidential and sensitive information.
  • Outstanding interpersonal and communication skills.
  • Ability to adapt to multidisciplinary work in the environment of a multicultural team.
  • Ability to work with people who are in stressful and difficult situations.
  • Good organisational skills, detailoriented. Ability to plan and prioritize work in an efficient manner.

STARTING DATE & CONDITIONS

  • Preferable starting date: 1 February 202
  • Duration and conditions: 12month renewable contract (32 hours per week) gross monthly salary based on experience and seniority
  • Excellent benefits such as meal vouchers, eco vouchers, insurance, and pension plan, transport allowance
  • 26 vacation days prorata and 5 additional vacation days
  • European Supplementary Holidays

HOW TO APPLY?
Interviews will be held online and in person.

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite

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