Administrative Office Manager
il y a 2 semaines
Artists and designers are invited to give our workspaces an extra soul, because efficiency is one thing, but atmosphere is just as important to create a work environment that helps productivity.
In the end, each venue is unique and makes Silversquare an ecosystem based on diversity.- As coworking spaces, we are not just space providers: we enhance the working spaces by being the best companion. Silversquare is a binding agent between people, skills, and knowledge.
- Silversquare is a solidcommunity of 4200 members surrounded and animated by an openminded team of more than 60dedicated caretakers whose personalities make all the difference and make our services the reason people come to Silversquare.
- Silversquare team is the heart of the system. Professional, spirited, and dynamic, they harmonize and foster the spirit of the spaces.
- Pleasure and having fun at work has an important place in our daily life. Because yes, we work hard, but we also enjoy sharing a drink during our afterworks and gettogethers
- ABOUT THE JOBThe coworking sector is booming and Silversquare continues to expand. As part of our development, we are looking for anAdministrative Office Manager NL / EN / FR. We are looking for a structured & collaborative person responsible for all the administrative and coordinating tasks happening in a coworking. Someone who will support the sales manager in the sales process by encoding incoming contracts and liaising with customers to comply with our KYC process. Someone who will collaborate with the Community Office Manager by maintaining the CRM up to date and support the coworking in any customers queries. You will be in charge of invoicing customers and checking receipt of payments as well as handling supplier invoices. As an Administrative Office Manager, you are responsible for ensuring a great organised administrative process within your coworking space. Along with your team, you manage the coworking autonomously.
Main responsibilities:
- Support the Sales Manager with entering, coordinating and managing contracts in collaboration to ensure delivery of agreed services by the coworking
- Perform the administrative task related to onboarding and outboarding of members. Collaborate and ensure Office manager has all necessary information to perform a proper onboarding for newcommers.
- Good understanding of the Office manager's job and take over the front desk 30% of your time.
- Ensuring KYC process is respected
- Manages KYC information flow by researching, requesting, recording and analyzing data and information. With a regular flow of information and conducting compliance risk assessments.
- Conducts regular assessments in respect with the Billing and Compliance process.
- Issuing invoices and checking receipt of payments
- Monitoring and dealing with billing requests in a timely mannerMaintain and update sales and customer records
- Contact clients to obtain missing information or answer queriesCheck data accuracy in CRM Data, orders, and invoices
- Liaise with the suppliers to ensure timely deliveries and handle incoming invoices
- Support for problem solving with effective complaint and claims processing
- Support the Office manager in any administrative related task
- Prepare and support in production of reports and statistics as well as monthly financial accounting data
ABOUT YOU
- Fluent in Dutch, French and English
- Vibrant personality
- Team player
- Strong verbal communication& interpersonal skills
- Serviceminded and customer focus
- Autonomous
- Organised and punctual
- Multitasking & Handles Pressure
- Motivated
- Flexibility
- Handson mentality
- Microsoft Office Skills
-
Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique European Organisation for Security Temps pleinAdministrative Officer (Brussels based)Performing all tasks pertaining to the office's management:Managing payroll, Issuance and payment of invoices, Managing office supplies, Booking of travel and accommodation when needed, Keeping mail distribution lists uptodate, Contribute to keep the EOS website uptodate, Support the CEO when needed,Performing all tasks...
-
Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique GeoPostcodes Temps pleinAt GeoPostcodes, a fast growing Belgian tech company, we are looking for a devoted Administrative Officer to support the Head of Operations and the HR Manager in their operational responsibilities. Main duties include managing payroll, preparing regular reports (e.g. expenses and office budgets) and organizingfinancial and employee administration....
-
Administrative Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Silversquare Temps pleinOVER ONSSilversquare is een snelgroeiend bedrijf dat bestaat uit 10 uniek ontworpen werkruimtes in Brussel, Zaventem, Luik en Luxemburg. Kunstenaars en ontwerpers worden uitgenodigd om onze werkruimtes een extra ziel te geven, want efficiëntie is één ding, maar sfeer is net zo belangrijk om een werkomgeving te creëren die de productiviteit ten goede...
-
Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Gevers Temps pleinJoin us as Administrative Officer:BrusselsFull timeAn administrative talent to work closely with other team members in a dynamic environment to take care of administrative services for intellectual property rights (IPR) including, but not limited to renewal of patents, follow up and completion of corresponding procedures and related services. You provide...
-
HR Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Agap2 Temps pleinShare: Information Location: Brussels Position: HR Administrative Officer Sector: All sectors Type of contract: Permanent contract Starting date: ASAP To expand the team, we are looking for an HR Administrative Officer (H/F/X), who's passionate and has a team spirit and the ambition to innovate. Your main missions are: As a HR Administrative...
-
HR Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique agap2 Temps pleinInformation Location: Brussels Position: HR Administrative Officer Sector: All sectors Type of contract: Permanent contract Starting date: ASAPTo expand the team, we are looking for an HR Administrative Officer (H/F/X), who's passionate and has a team spirit and the ambition to innovate.Your main missions are:As a HR Administrative Officer, you will be...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique BePark Temps pleinChez BePark, notre mission est d'améliorer la mobilité urbaine et d'accélérer la transition écologique en offrant à nos clients des solutions de parking innovantes qui répondent au enjeux de la ville d'aujourd'hui.Pour accompagner notre croissance et renforcer notre équipe administrative nous cherchons un Office Manager dont le rôle comprend un...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Axis Temps pleinDescription Office Operations Management:Oversee and maintain the day-to-day operations of the office, ensuring a productive and organised work environment.Coordinate office activities, including managing schedules and meetings.Develop and implement efficient office systems and procedures to optimise workflow and enhance productivity.Organise and take...
-
administrative officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Smals Temps pleinDe voornaamste functie van het SLA management team is het implementeren en onderhouden van de Service Level Agreements tussen Smals en de lidinstellingen. Zodra deze documenten zijn afgerond, staat het team in voor maandelijkse rapporten om de toepassing van de overeenkomsten en servicenormen voor klanten te controleren. Als Administrative Officer SLA beheer...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Eurodesk Brussels Link Temps pleinThe Eurodesk office manager keeps the Eurodesk office running smoothly by carrying out a range of administrative, financial and managerial tasks. The purpose of this role is to support, manage and lead the daily operations in accordance with local/national regulations and the values and objectives of the organisation and by providing efficient financial,...
-
Office Manager F/M
il y a 4 jours
Bruxelles, Région de Bruxelles, Belgique Fyte Temps pleinOur client, an international consulting firm specializing in public affairs and regulatory strategy, is looking for an Office Manager to join their Brussels office and support the team in coordination with the Madrid office.Your main mission will be:Reception Management: Handle both phone and in-person reception duties. Greet and accommodate visitors,...
-
Junior Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Tobania Temps pleinWhat can you expect?:Hey there Are you looking for a role with plenty of variety, responsibility, ample growth opportunities, and close to home? Do you have a passion for finance and administration, and an ambition to excel in this field? Then a job as a Junior Administrative Officer at Tobania might be a perfect fit for youAs Tobania is a preferred partner...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique UpWider Temps pleinFor our Founder and CEO, we need youWhat will your job be?CEO's assistant Support the CEO in his activities and provide highlevel support : administrative aspect, daily executive organisation, contracts management In charge of the daytoday accounting procedures: manage records and receipts (consultants, clients, employees,) Provide financial and...
-
Junior Administrative Officer
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Tobania Temps pleinWhat can you expect? Hey there Are you looking for a role with plenty of variety, responsibility, ample growth opportunities, and close to home? Do you have a passion for finance and administration, and an ambition to excel in this field? Then a job as a Junior Administrative Officer at Tobania might be a perfect fit for you As Tobania is a preferred...
-
Administrative Assistant International Office
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique KU Leuven Temps pleinYou are an administrative jack of all trades.You are passionate and committed, and you organize your work in a proactive way.You have a bachelor's degree and/or relevant experience.You are familiar with MS Office applications and the use of Sharepoint. Knowledge of SAP is an asset.You have an excellent knowledge of English, both oral and written. Knowledge...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Alliance Defending Freedom Temps pleinEveryone says they want to change the world. We're looking for people who actually will. ADF International is a faithbased legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives.Office ManagerADF International...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Robert Half Belgium Temps pleinRobert Half is currently looking for a Office Manager EN/FR (M/F/x) for a company located in in the centre of Brussels and easily accessible by public transport (metro and bus).Robert Half is currently looking for a Office Manager EN/FR (M/F/x) for a company located in in the centre of Brussels and easily accessible by public transport (metro and bus).The...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Alphéa Conseil Temps pleinNotre client est une société spécalisée dans la communication visuelle sur Bruxelles.Ils sont à la recherche d'un(e) Office Manager.Vos missions seront les suivantes:- Assurer la coordination entre les différents membres de l'équipe- Régler les affaires administratives- Gérer l'assitance des différents départements- Faire le suivi de la...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Peace Brigades International Temps pleinPeace Brigades International's International Office in Brussels is hiring an Office Manager.Purpose of the roleTo manage and carry out the administrative functions of the International Office (IO).To provide PBI's International Secretariat grant management for the European Commission funding, coordinated by the International Secretariat.More information...
-
Office Manager
il y a 2 semaines
Bruxelles, Région de Bruxelles, Belgique Brasserie Caulier Temps pleinSituée à Péruwelz, la **Brasserie Caulier** produit fièrement ses propres bières depuis 25 ans avec comme mission principale de « _**brasser des moments de plaisir **_ »La **Famille, l'Entrepreneuriat, la Qualité et la Responsabilité** sont les valeurs qui guident l'entreprise dans son quotidien.L'équipe actuelle, composée de 60 passionnés,...
