Senior Executive Assistant
il y a 1 semaine
Site Name:
UK - London - Brentford, Wavre
Posted Date:
Mar
As the Senior Executive Assistant, you provide efficient and comprehensive administrative support to the President, Global Supply Chain, member of the GLT, being their key interface both internally and externally.
- Extensive and complex diary management whilst ensuring the President's time is effectively managed
- Produce all types of documentation including preparation of materials in advance of key meetings
- Organise and plan leadership meetings and conferences. Organise all logistics (meeting rooms, technology, visitors, catering etc), whilst adhering to the Company policies, liaising with internal/external parties
- Proactively deal with issues for the President and in the President's absence, using initiative and knowledge to bring resolution
- Process expenses, purchase orders and invoicing within the required timeline
- Independently monitor internal and external correspondence and requests, ensuring appropriate reply/timely delegation and tracking of actions/awareness of when to raise information to the President
- Work with GSC Comms team to set up Let's Talk sessions, broadcasts, filming
- Liaise with the office of the CEO, build strong relationships with GLT assistants
- Coordination of timely on/offboarding of GSC LT members, taking on linemanager responsibility if needed, acting as mentor to provide support with systems and processes
- Maintaining online working area with key documents and files to create an accessible data repository for the President and his entire Leadership team
- Align with all policies, procedures, legal and regulatory requirements
- Senior secretarial experience within a large complex organisation
- Successful experience supporting senior leaders (President level). Understanding of requirements related to dealing with a Board and CEO office
- Excellent diary management skills with constantly evolving arrangements and schedules requiring diplomacy
- Ability to multitask without compromising quality of work with exceptional attention to detail
- Excellent MS office/tech skills
- Ability to cope with change whilst maintaining a calm and professional manner. Strong resilience under pressure
- Excellent interpersonal skills and ability to build effective relationships with internal and external stakeholders, at different levels and from different cultures
- High level of confidentiality, dedication, discretion, and tact
- Proficient in company systems (Concur, CERPS, Fiori, Workday, travel booking tool etc)
- Independent person, ability to think on their feet and work on their own as well as being a strong team player with good listening skills
GSK is a global biopharma company with a special purpose - to unite science, technology, and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive.
Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our R&D focus is to deliver a new generation of vaccines and medicines using the science of the immune system, human genetics, and advanced technologies to get ahead of infectious diseases, HIV, cancer, and other immune-mediated and respiratory diseases.
We do all this with a commitment to operate responsibly for all our stakeholders by prioritising Innovation, Performance and Trust.
Our bold ambitions for patients are reflected in new commitments to growth and a significant step-change in delivery over the next five years.
This means more GSK vaccines and medicines, including innovative new products, will reach more people who need them than ever before.
We have long believed that building trust is key to stronger performance, helping to create value for shareholders, impact for patients and society and a reason outstanding people choose to work for and with us.
Our success absolutely depends on our people.
While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive.
We want GSK to be a place where people feel inspired, encouraged, and challenged to be the best they can be.
A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.Find out more:
Annual Report 2021
We're moving towards a more sustainable future with our new headquarters. With better public transport links and proximity to world-clas
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