Executive Assistant to The CEO

il y a 1 semaine

Leuven, Flandre, Belgique Octiva Temps plein

Octiva creates robotic labor automation solutions for the Controlled Environment Agriculture market in close collaboration and at the service of innovative growers.

Octiva was created in 2021 from a merger from Priva's robotic solutions and Octinion's agricultural robotics. Priva is one of the global leaders in horticulture process control, Octinion is known for building ground-breaking agricultural robotics. With teams in De Lier (The Netherlands) and Leuven (Belgium), Octiva has about 40 employees.

We are looking for a dedicated Senior Executive Assistant to the CEO.


In this role you will serve as the principal administrative and operational support, handle matters of organizational importance as requested and as appropriate.

You'll administrate and coordinate in order to optimize the overall operational activities of the organization.

Your most important task is to relieve the CEO of a variety of administrative, operational tasks and communications, demonstrate the ability to initiate and perform effective research and follow-up on a wide range of administrative and organizational projects.


You're able to consistently perform high quality work and proactively unburden the CEO, while maintaining effective and professional working relationships with our internal leaders and key staff as well as clients and other external relations.

You will play an enormously important supportive role in our tight knit organization, and will report directly to the CEO and founder.


Your Key Responsibility Area will be:

  • Provide comprehensive operational and administrative support to the CEO.
  • Operate with a high degree of independent judgment to relieve the CEO of administrative and business detail, including designing & implementing new procedures to increase efficiency and productivity.
  • Develop action plans needed to help the company grow and accomplish their annual goals and objectives.
  • Collect and prepare information and documents, create presentations using MS office.
  • Plan & schedule the CEOs calendar and organize activities, book travels, schedule meetings, follow through on any open topic and manage times and expenses.
  • Conduct research as necessary on issues of importance and sensitivity; producing briefing materials and information for the CEO.
  • Collaborate with members of different departments within our company and crafts a smooth workflow which may entail soliciting assistance from colleagues and helping others. This will include followthrough and flexibility to ensure appropriate and timely actions and deadlines are met.
  • Manage flow of information through the office of the CEO
  • Take initiative to independently address a variety of matters and make autonomous decisions according to established policy, on behalf of the CEO.
  • Collaborate with the Leadership Team and determines operational call for action and followup as necessary.

YOUR PROFILE

  • Master's degree is required.
  • 6 years of proven experience in a similar role as Executive or Management Assistant.
  • Strong organizational and time management skills, thrives when put under pressure, able to juggle a wide range of different tasks. Flexible towards change and unforeseen circumstances.
  • You are grounded with a healthy selfesteem and a unwavering moral compass, reliable and unshakeable in all situations.
  • Willing to go the extra mile (no nine to five mentality);
  • Strong written and oral communication skills;
  • High level of discretion, empathy and confidentiality;
  • Computer literate, experience with MS Office programs.
  • Fluent in Dutch and English (another language is an asset)
  • Wants to contribute to a performing team in a growing international company
  • Ability to work independently, multitask and prioritize with an eye for details and quality.
  • Dynamic and proactive attitude.
  • Discretion and confidentiality are key assets.
  • You have high standards and strive for perfection, but you also know how to be pragmatic in order to respect the deadlines and budget
  • You have a drivers' license type B and are willing to work from both our office in Leuven as Mechelen (Zemst)

OUR OFFER
At Octiva you'll become part of an innovative, challenging work environment with an entrepreneurial atmosphere.

Our organization culture is Teal, meaning that we focus very strongly on self-management, wholeness and evolutionary purpose - therefore it is important that you align with our purpose: being an innovator, collaborating with organizations world-wide to create disruptive solutions that help to use earth's resources in a sustainable way.

Since we are a young company the opportunities are ample. We will give you the training you require to further develop your expertise and knowledge.

  • Executive Assistant to the VP

    il y a 1 semaine

    Leuven, Flandre, Belgique Page Personnel Temps plein

    The Executive Assistant we are looking for will be responsible for:Providing Support to the Senior Vice President Calendarmanagement (schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials)Mail management ( managing the content and flow of information to senior executives.Travel management (coordinate...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique miDiagnostics Temps plein

    We are seeking a highly skilled and organized individual to join our team as an Executive Assistant and Facility Manager.Executive Assistant to the CEO and support to the Management Team:extensive diary management- arranging client & internal meetings- preparing & submitting time and expense reports- drafting & archiving correspondence- screening telephone...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Page Personnel Temps plein

    Added 15/03/202- Want to be the left hand of C-levels with all their administration & planning? Are you highly organized and do you like to bring structure in things?About Our Client:Our client is a global & big player in the FMCG / F&B sector. They are known for their quality service and their familial/human working atmosphere. It's a company with healthy...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique GC Europe Temps plein

    GC Corporation was founded in 1921 in Japan and has developed itself into one of the most prominent companies in the development, production and distribution of a very wide range of dental products. Since 1972 GC Europe NV, our European Headquarter is located at the Researchpark Haasrode in Leuven. GC Europe NV supports and leads our different sales offices...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Page Personnel Temps plein

    Added 11/04/202- Diversified tasks & Lot of responsibility Well known company within attractive sectorAbout Our Client:Our client is one of the best known players within FMCG, with offices in Leuven. Take the opportunity to be part of this dynamic companyAs an Executive Assistant, you have a variety of tasks, such as:Calendar management Taking notes &...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Page Personnel Temps plein

    As an Executive Assistant, you have a variety of tasks, such as:Calendar managementTaking notes & ReportingTravel managementBeing the first contact (mail, telephone)Organizing international conferences & webinars Assist with international projects...The successful candidate we are looking for: has a first experience as an executive assistant has an excellent...

  • Senior Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Donaldson Temps plein

    Donaldson is committed to solving the world's most complex filtration challenges. Employing innovation and breakthrough solutions, we are advancing filtration for a cleaner world. We look for the best people to help us succeed, offering opportunities to learn, effect change, and make meaningful contributions at work and in our communities. This is a place...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Accent Temps plein

    Onze partner is een snelgroeiend netwerk van dierenartspraktijken dat zich richt op een professionele dienstverlening voor de cliënt/patiënt en een stimulerende werkomgeving voor artsen en medewerkers. Continue opleiding, hoogstaande zorg en klantgerichtheid staan binnen onze organisatie dan ook centraal. Ongeacht waar je op dit moment staat in je...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique AECOM Temps plein

    Company DescriptionAt AECOM, we're delivering a better world.We believe infrastructure creates opportunity for everyone. Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.Our clients trust us to bring together the best people, ideas, technical...

  • Executive Assistant Cfo

    il y a 1 semaine

    Leuven, Flandre, Belgique IMEC Inc. Temps plein

    Admin and Office - Leuven | Just now- As an executive assistant you are an expert in planning, organizing and administration. You are the trusted point of contact for the Finance department and the CFO.- What you will doIn this job, your responsibilities are:Supporting the CFO (about 60% of your time) and his (management) team (about 40% of your time)...

  • Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Nesto Temps plein

    **Nesto **iseen snelgroeiend netwerk van dierenartsenpraktijken, -centra en -klinieken met een sterke focus op een professionele dienstverlening en hoogstaande zorg. Vanuit 50+ modern uitgeruste praktijken verspreid over België (>35), Luxemburg (2)en Duitsland (>20), staan onze dierenartsen en assistenten dagelijks klaar voor kleine en bijzondere...

  • Medical Executive Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique Page Personnel Temps plein

    Als Executive Assistant zal je verantwoordelijk zijn voor onder andere:Agendabeheer voor de DirectorOndersteuning van verschillende projecten voor klantenTelefoon- en mail beheerOrganisatie van interne events en opleidingen Voorbereiden en bijwonen van meetings alsook notulerenAlgemeen dossierbeheerDe kandidaat die we zoeken:Heeft bij voorkeur een opleiding...

  • marketing executive, trade executive

    il y a 1 semaine

    Leuven, Flandre, Belgique AB InBev Temps plein

    At AB InBev, we are all about thinking big. Brewing the most popular beers worldwide, establishing well-known brands like Bud, Stella Artois, Hoegaarden, Tripel Karmeliet, Leffe, and creating significant moments drive us. We are a team of dedicated individuals who dare to dream big because we believe that together, we can accomplish anything.The Trade...

  • Enterprise Account Executive

    il y a 1 semaine

    Leuven, Flandre, Belgique Mendix Temps plein

    Read our Customer Stories to learn more about the wealth of software and solutions global organizations have built with the Platform.At Mendix we strive to maintain a diverse, open, and safe working environment where people can be their true selves. We value every voice, celebrate individuality, and appreciate the diversity of thought and experience. People...

  • Account Executive

    il y a 1 semaine

    Leuven, Flandre, Belgique Actief Interim Temps plein

    Our client is looking for an enthusiastic Account Executive to expand their leadership in software solutions. You will be a key member of their Sales team, responsible for driving the global growth and working from their office in Leuven. They are searching for high-energy, socially adept and motivated sales people that are willing to grow with the...

  • Junior Management Assistant

    il y a 1 semaine

    Leuven, Flandre, Belgique IMEC Inc. Temps plein

    Junior Management Assistant- Admin and Office - Leuven | Just now- Supporting the Chief Financial Officer & Vice President of ICT and their respective (management) teams to get things done in an efficient way.- What you will doIn this job, you will report to the Vice President of ICT.Your responsibilities are, amongst others,: Support the Chief Financial...

  • Enterprise Account Executive

    il y a 1 semaine

    Leuven, Flandre, Belgique Diabatix Temps plein

    Diabatix is a Belgian software scale-up that specializes in generative thermal design. We develop Coldstream, a SaaS platform automating the thermal engineering process for Tier 1 enterprise customers across several industries like automotive, consumer electronics, aerospace, lighting or semiconductors. Our business is exponentially growing; hence were...

  • Sales Director

    il y a 1 semaine

    Leuven, Flandre, Belgique Loctax Temps plein

    We are looking for a high-performing Sales Director, with a proven background in enterprise SAAS sales, to lead our sales efforts.What is Loctax?We are the first-ever B2B SaaS collaborative tax governance platform.By bringing together internal and external stakeholders, Loctax helps to achieve full control over tax risks, compliance, advisory projects,...

  • Enterprise Account Executive

    il y a 1 semaine

    Leuven, Flandre, Belgique Diabatix nv Temps plein

    Diabatix is a Belgian software scale-up that specializes in generative thermal design. We develop Coldstream, a SaaS platform automating the thermal engineering process for Tier 1 enterprise customers across several industries like automotive, consumer electronics, aerospace, lighting or semiconductors.Our business is exponentially growing; hence we're...

  • Sales Assistant Leuven

    il y a 1 semaine

    Leuven, Flandre, Belgique The Vintage Fashion Archivists Temps plein

    'RIOT" is a fashionable vintage clothing shop that opened in Antwerp early september 2017. Known for selling great quality and quirky items, following new styles and trends. Now we are opening a second store in Leuven.For this store we are looking for a SALES ASSISTANTAs a sales assistant you are one of the faces of the store. We need your enthusiasm, your...