Reception and Facilities Experience Coordinator
il y a 1 semaine
Part Time Reception and Facilities Experience Coordinator (20hr per week)
Location:
BlackRock, Belgium Office
Role Purpose
Reporting to the Regional Assistant Facilities Manager FraBeLux
A highly self-motivated person with a passionate for customer service, a team player with great attention to detail.
The key focus for this role will be to create a single visual point of contact for BlackRock employees and to act as the primary interface between the internal operations of BlackRock, its clients and vendors.
Providing services to the highest standards as well as representing BlackRock values in appearance, presentation, and manners.To promote the company in the most favourable light through the highest levels of personal and professional conduct.
To ensure that reception services provide a high-profile role model that reflects JLL and BlackRock values and which sets the tone for everyone entering the BlackRock premises, whether they be staff or visitors.
Core Facilities and Reception Responsibilities
Enthusiastically welcome all visitors to BlackRock, by welcoming them, showing them through the process of registration, keeping them updated about their host / meeting, taking care of their needs during their visit to BlackRock and bidding them goodbye.
Answering the phone in a professional manner consistent with BlackRock's global standardManaging the switchboard and welcoming clients
To ensure reception desk, waiting area and meeting rooms are maintained to highest standards of tidiness and cleanliness.
To process and manage conference room bookings and requirements
To ensure all visitors and contractors to the building are correctly registered and issued a pass or greeted by their hosts
To book taxis for internal and external guests
To provide hospitality services to the meetings room as requested in the bookings and per local office standard procedures.
Coordinate catering services for internal events
To assist in the conference room set-ups as required, including furniture changes and adjustments to moveable walls (where applicable)
To understand the Audio-Visual equipment for the meetings rooms and provide or escalate support requirements as necessary
Other reasonable duties required as part of the role as and when requested, and flexibility on ad hoc overtime.
Facilities Service
Coordinate general Housekeeping, Porterage (room set up and changes), Horticulture and Cleaning, per the JLL contract
Collaborate with the BlackRock teams vendors and planned works
Manage and order office stationery & pantry supplies deliveries, stock, and distribution
Assist with printing, binding services mail & courier handling services.
Support BLK team with desk booking process
Manage and coordinate security access cards for employees and vendors.
Be security and HSE first point of contact on the ground for general queries, supported by the wider JLL account.
Perform guided checks on AED and First aid boxes
Escort or arrange escort for vendors (Fire extinguisher, plants etc)
To regularly monitor customer feedback and produce an appropriate action plan based on the results.
To maintain an effective business relationship with the client by understanding their needs and transferring these into the location.
To ensure that you deliver what you promise to the customer, client, and team.
Ensure procedural standards manual (SOPs) are kept up to date and adhered to.
Be aware of all projects which are happening within the office that may have an impact on operational delivery.
Meet or exceed site Key Performance Indicators (KPI's); monitor Service Level Agreements (SLA's) monthly to identify potential challenges and plan corrective actions accordingly.
Risk Management
Support the implementation disaster recovery and business continuity programmes.
Follow established escalation procedures and incident reporting procedures.
Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures, and strategies.
You will need to be able to demonstrate the following skills and experience
Prior experience in facilities, hospitality, or related field (preferred).
Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively.
The ability to effectively deal with stressful situations.
The ability to work independently.
Critical Competencies for Success
Firm First mind-set
Able to cooperate and work well with others to meet targets.
Support the team effectively as and when needed.
-
Events & Reception Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique The Library Temps pleinUitgebreid zoekenTrefwoordtitelomschrijvingprofiel cultuursalariskorte omschrijvingreferentienummerDepartement General managementOperationeel/F&B managementFinanceReservations & RevenueFront OfficeSales & MarketingKeukenZaalHuman ResourcesAdministratieHousekeepingOnderhoud & Technische DienstOverigeProvincie...
-
Facilities Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique CBRE Temps pleinPosted- 26-May-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Brussels - Brussels Hoofdstedelijk Gewest - Belgium**We are recruiting a Facilities Coordinator to join the team located at Sandoz VilvoordeResponsibilities Coordinate with FM Operations and Critical Service teams to deliver service...
-
Events and Project Coordinator/assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique ICF Temps pleinICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally.We are expanding our services and looking for an Events and Project Assistant/Coordinator to join our team working on the implementation of large European contracts. As an Events and Project...
-
Operational Coordinator Facilities
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Test Achats Test Aankoop Temps pleinYour main responsibilities:In close collaboration with the Team coordinator, you will be responsible of:Technical building maintenance: Monitor building alerts and respond promptly to alarms (fire & other) during evenings and weekends. Oversee building works during the weekend to ensure completion and compliance with standards. Schedule and supervise...
-
Building & Facilities - Hospitality Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique AXA Group Temps pleinLe département Building & Facilities (B&F) d'AXA Belgium (au sein des Ressources Humaines) se compose d'une équipe d'experts en Building & Facilities en charge de l'exploitation des bâtiments d'AXA Corporate localisés principalement à Bruxelles, Liège et Berchem. Afin d'assurer une gestion professionnelle des bâtiments et des services connexes,...
-
Building & Facilities - Hospitality Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique AXA Temps plein**Le département Building & Facilities (B&F) d'AXA Belgium (au sein des Ressources Humaines) se compose d'une équipe d'experts en Building & Facilities en charge de l'exploitation des bâtiments d'AXA Corporate localisés principalement à Bruxelles, Liège et Berchem.****Afin d'assurer une gestion professionnelle des bâtiments et des services connexes,...
-
En - Reception Agent
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique AccorHotel Temps pleinCompany Description"Why work for Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless...
-
Facility Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique VINCI Facilities Belgium Temps pleinVINCI Energies Belgium stelt ongeveer 2.800 mensen tewerk en realiseert een jaarlijkse omzet van 580 miljoen euro. VINCI Energies Belgium opereert onder vijftien merken, meer bepaald.Met onze 60 business units, verspreid over gans België, staan wij zeer dicht bij onze klanten. Dankzij onze technische expertise en jarenlange ervaring, begrijpen wij de noden...
-
Chocolate Experience Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Neuhaus Temps pleinTO DO As a Chocolate Experience Coordinator, you are the driving force behind our chocolate experiences in our Atelier at Galerie de la Reine, Brussels. You are responsible, in collaboration with your colleague, for organizing and leading workshops, creating unforgettable chocolate experiences for our customers. You will particularly handle workshops in...
-
Temporary Facility Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique CBRE Temps pleinPosted- 17-Feb-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Brussels - Brussels Hoofdstedelijk Gewest - BelgiumWe are looking for aWe are looking for a temporary Facility Coordinator for our client American Express at Brussels, this for a period of 3months to start.-Responsibility level:To...
-
Facility Coordinator Eng/fr or Eng/nl
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Receptel Temps pleinWhat you'll do English min B1 level or more Supervise all staff facilities and external contractors (logistics team members, reception, ) Manage all Facility related contracts, hold regular account meetings ensuring we have the highest service delivery Actively contribute projects (e.g. office renovation) Keep financial and nonfinancial records, perform...
-
Office Coordinator, Carnegie Europe
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Carnegie Endowment for International Peace Temps pleinOffice CoordinatorCarnegie EuropeCarnegie Europe, the European center of the Carnegie Endowment for International Peace, seeks an entrepreneurial and dynamic administrative professional to serve as Office Coordinator in its Brussels office.The Office Coordinator will be responsible for managing Carnegie Europe's facilities, liaising with vendors and service...
-
Grants and Programs Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique IBRO - International Brain Research Organization Temps pleinThe International Brain Research Organization (IBRO) is a global nonprofit membership association representing more than 90 neuroscience organizations. As a global leader for the neuroscience community, IBRO has a clear mission to promote and support all areas of neuroscience research, thereby elevating the neuroscience research environment, and providing...
-
Building & Facilities - Hospitality Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique AXA Temps plein**Het departement Building & Facilities (B&F) van AXA Belgium (bij Human Resources) bestaat uit een team experts in Building & Facilities die verantwoordelijk zijn voor de uitbating van de gebouwen van AXA Corporate die voornamelijk in Brussel, Luik en Berchem gelegen zijn.****Voor het professionele beheer van de gebouwen en de aanverwante diensten zijn we...
-
Events & Project Assistant/coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique ICF Temps pleinICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally.We are expanding our services, and to promote this growth, we are looking for a Junior/ Senior Events and Project Assistant/Coordinator to join our team working on the implementation of large European...
-
Workplace Operations, Front of House and Events
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Boston Consulting Group Temps pleinWHAT YOU'LL DO:The role of the Workplace Operations, Front of House and Events Manager (Facility Manager) is an exciting opportunity for a leader who can combine tactical vision with relentless focus on delivering best-in-class facilities and services at the local office level.What you'll doThe right person for this role will be capable of driving impact and...
-
Facilities Manager
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Bloomberg Temps pleinWorkplace Operations & Supply Chain provides an employee and customer experience that drives innovation, collaboration, productivity, and transparency. The Bloomberg Workplace team is central to providing collaborative environments and solutions to fuel productivity for our employees. Our Global Facilities Team drives this effort by providing platinum...
-
Internacional Logistic Coordinator Program Support
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique MSF International Temps pleinLocation: Any MSF office* within the CET zone +/- 2hrsContract:Permanent - full timeReporting to:International Supply Chain CoordinatorStarting date:asapI. MSF INTERNATIONALMédecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics,...
-
Operations and Engagement Coordinator
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Progressis Temps pleinJob Role- Other Jobs- Contract Type- Perm- Location- Brussels Centre- Salary- €2,500 - €2,800- Date Added- 08/05/2023- Date Expires- 05/06/2023- Industry- Professional ServicesLooking for a temporary Operations and Engagement Coordinator position ? We have a job for you Excel Careers and Excel Interim provide multilingual administrative support staff to...
-
Soft Facilities Expert
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique bpost Temps pleinSoft Facilities Expert: Regio : BrusselGoalbpostgroup is always on the move. We create an environment for our people with challenging projects, inspiring collaborations and the latest technologies, with interesting job opportunities and training programs for everyone.As Soft Facilities Expert, you are part of the CoC Facilities Management Building (Center Of...
