Office Manager and Team Assistant
il y a 2 semaines
Job Purpose
Provide administrative support to one or more persons
Key Accountabilities
Manage one or more diaries and schedule, plan and coordinate meetings, training and other events as required, including preparation of meeting materials, coordination of logistics, preparation of attendee information and preparation of agenda. Support managers of the local Belux office on administrative elements wrt running the local entity. Manage regular and ad-hoc committee meetings. Collect and prepare reports as required for use in committee meetings. Take minutes as required. Provide support for power point presentations as and when required. Prepare expense claim forms in a timely manner. Prepare purchase orders and arrange receipting once the invoice is due for payment. Manage travel arrangements within AXA Travel Policy (including Taxis). Arrange for all necessary IT equipment and resolve problems for onboarding new staff members.Take part in business and IT toolsadministration as and when required. Provide ad-hoc support for senior managers and teams on administrative considerations. Perform others tasks and projects as assigned from time to time./ Reinforce sound and effective risk management in line with the Risk and Compliance Objectives & Measures Framework. Votre ProfilQualifications, Experience/Skills and Key Competencies
Education/Qualifications
Administrative degree/Secretary diploma or equivalent experienceExperience
Experience of working with high volume of work and against tight deadlines A previous experience in a similar role would be greatly beneficialKnowledge and Skills
Superior organisational skills – ability to multi-task effectively and to deal with time pressure Proven ability to effectively coordinate calendars, schedules and meetings Ability to maintain accurate and timely minutes & correspondence Excellent computer skills with various software packages including Outlook, Word, Excel, PowerPoint Excellent communication skills (fluency in English)Competencies
Ability to maintain a high degree of confidentiality and professionalism at all times Ability to work autonomously and adapt quickly to changing circumstances Excellent interpersonal skills, good listening skills, capacity to deal with senior management, ability to interact easily inside and outside the firm Team spirit Positive and enthusiastic mind set, with a "can do" attitude Determined to facilitate situations in order to achieve results A propos d'AXA Le Groupe AXA est un leader mondial de l'assurance et de la gestion d'actifs, avec collaborateurs au service de 105 millions de clients dans 62 pays.
Nous protégeons et conseillons nos clients à chaque étape de leur vie, en proposant des produits et services qui répondent à leurs besoins dans les domaines de l'assurance, de la prévoyance, de l'épargne et de la gestion des actifs.
Notre mission: Agir pour le progrès humain en protégeant ce qui compte
Nos valeurs: Customer first, Intégrité, Courage et One AXA
A propos de notre entitéGrâce à notre approche de conviction, nous sélectionnons les investissements en actions, obligations, alternatifs et dans les stratégies multi-actifs qui recèlent selon nous des meilleures opportunités à l'échelle internationale. Nous gérons à ce jour plus de 887 milliards d'euros d'actifs.
AXA IM est un employeur garantissant l'égalité des chances et nous encourageons les candidats présentant un handicap ou toute autre caractéristique protégée à postuler. Nous nous engageons à fournir des aménagements raisonnables si nécessaires aux candidats qualifiés et aux employés handicapés pendant le processus de recrutement et dans l'exercice de leurs fonctions professionnelles essentielles.
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