Executive Assistant

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique Page Personnel Temps plein
  • Managing and coordinating an active calendar of appointments routinely updating the C-levels to keep them informed of upcoming commitments and responsibilities;
  • Providing "gatekeeper" and "gateway" role between the staff and the C-levels agenda leading to a smooth bridge between internal teams;
  • Ensuring the C-levels are comfortable and supported throughout the day when in the office. This includes providing coffee or lunch, when requested;
  • Compiling and processing expense reports;
  • Raising POs;
  • Composing and preparing correspondence, including letters, emails and reports;
  • Placing and coordinating conference/1-2-1 calls;
  • Arranging complex and detailed travel plans, itineraries and agendas;
  • Compiling documents for internal and external meetings, including coordinating the collection of appropriate briefing materials;
  • Coordinating the logistics of high level internal and external meetings;
  • Archiving and maintaining the executive files;
  • Works with internal data systems (CRM);
  • Manages, coordinates and assists the C-levels at conferences & exhibitions, seminars, workshops, etc.
  • Assisting the C-levels with personal tasks as requested (30% including check-ins, medical administration).
  • Bachelor degree in Business Administration
  • At least 5-10 years of relevant work experience.
  • High level of professionalism and proven ability to handle confidential information with discretion;
  • Demonstrate the highest level of service and response;
  • Proven analytical and numerical skills;
  • Computer literate (MS Office, Outlook);
  • Ability to work as a team player as well as independently;
  • A proactive problem solving attitude and detail oriented;
  • Excellent time management skills and ability to prioritize;
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and members.

Full time

- Interim to Permanent contract

- Attractive package

- Meal-vouchers

- Flexibility

- Public Transport reimbursed 100%

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