Executive Assistant

il y a 1 mois


Ixelles, Belgique Unique Brussels Temps plein
_______________ Description de la fonction The Administrative Assistant works under the direct supervision of the Director of Administration and Finance, the Director of Programmes and the Head of Training, and in close collaboration with other team members.The main activities are listed below and are centred around 2 main areas. This list is not exhaustive and may be adapted according to the overall work in the framework of the implementation of the current programmes, the workload of the team members and the annual programming, for the realisation of the tasks and activities that fall within the scope of its competences.
 
Administrative and logistical assistance - Transversal support to the Training Department [80%].
  • Administrative support for the accounting and financial management of operational expenditure incurred by the Training component.
  • Support for the operational management (control, monitoring and signature circuit) of commitments and invoices for activities organised by the Training component.
  • Participation in the preparation of expenditure/audit checks for ongoing programmes.
  • Ensuring compliance with internal procedures on service/supply contracts
  • Administrative support for the updating of the databases of the ongoing programmes, and more particularly of MFF SPS and MFF Plus (reception of documents, encoding in the management system (participants, etc.), paper filing, ensuring the follow-up and updating of the statuses in the management system and in the follow-up sheets, etc.)
  • Logistical support, including the organisation of conferences/meetings abroad and the sending of training material to sites/professional associations
  • Support for the creation and encoding of action plans/budgets in the management system, creation and updating of templates, layout of documents.
  • Ad hoc transversal support according to the needs identified with the Training Department. 
Administrative and logistical assistance - Transversal support to the Admin & Finance department [20%].
  • Administrative support for updating the databases of ongoing programmes (receipt of documents, encoding in the management system, filing, monitoring and updating of statuses in the management system and in the follow-up sheets, etc.).
  • Ad hoc transversal support according to the needs identified with the Administration and Finance Department
Profil
  • .Degree in administrative management (Bachelor's degree or higher) is an asset.
  • Good (active) knowledge of the usual office software (Office Suite Word, Excel, Power Point, etc.)
  • Fluency in English and French, both spoken and written. Fluency in Spanish and/or Portuguese is a plus
  • Excellent organisational and communication skills
  • Autonomy, proactivity and sense of responsibility
  • Team spirit, dynamism and flexibility
  • Strong organisational and time management skills
  • Experience in grant contract/service contract management/public procurement procedures will be considered an advantage
Offre De € 2.300 à € 2.500 par mois
  • Working hours: full time (37h30 per week)
  • Estimated duration: minimum 3 months
  • Gross monthly salary (employee, excluding coefficient): Maximum 3000€  - 3600€.
  • Workplace: Ixelles + Telecommuting
  • Telework 

  • Executive Assistant

    il y a 6 jours


    Ixelles, Région de Bruxelles, Belgique Robert Half Belgium Temps plein

    Robert Half is momenteel op zoek naar een **Executive Assistant** (M/V/X) voor een bedrijf gespecialiseerd in **de juridische sector**.Robert Half is momenteel op zoek naar een **Executive Assistant** (M/V/X) voor een bedrijf gespecialiseerd in **de juridische sector**.Dit bedrijf is gevestigd in het centrum van **Brussel**.Uw **verantwoordelijkheden** in...

  • Executive Assistant

    Il y a 2 mois


    Bruxelles Ixelles, Belgique Robert Half Belgium Temps plein

    Robert Half is momenteel op zoek naar een **Executive Assistant** (M/V/X) voor een bedrijf gespecialiseerd in **de juridische sector**. Robert Half is momenteel op zoek naar een **Executive Assistant** (M/V/X) voor een bedrijf gespecialiseerd in **de juridische sector**. Dit bedrijf is gevestigd in het centrum van **Brussel**. Uw **verantwoordelijkheden**...

  • Executive Assistant

    Il y a 2 mois


    Bruxelles Ixelles, Belgique Eunomia - Environmental Consulting Temps plein

    **Executive Assistant (Experienced) - Part-time (flexible)** **Location**: Hybrid or on-site - **Brussels** **EURO 35,000 to 45,000 Full Time Equivalent (flexible)** **About Us**: Eunomia is a leading environmental consultancy working primarily in the fields of waste management, resource efficiency, low carbon energy, marine planning, and climate change...

  • Executive Assistant

    il y a 2 jours


    Bruxelles Ixelles, Belgique Eunomia - Environmental Consulting Temps plein

    **Executive Assistant (Experienced) - Part-time (flexible)** **Location**: Hybrid or on-site - **Brussels** **EURO 35,000 to 45,000 Full Time Equivalent (flexible)** **About Us**: Eunomia is a leading environmental consultancy working primarily in the fields of waste management, resource efficiency, low carbon energy, marine planning, and climate change...

  • Executive Assistant

    Il y a 2 mois


    Bruxelles Ixelles, Belgique Afore Consulting Temps plein

    Executive Assistant Afore Consulting is recruiting an Executive Assistant to join our dynamic European public affairs team at our new, bigger and greener offices in the European quarter in Brussels. **What we are looking for** We are looking for someone who enjoys working in an international environment. You will be self-motivated, pro-active and have...


  • Ixelles, Région de Bruxelles, Belgique Icare Executive Search Temps plein

    ICARE Executive Search, cabinet de recrutement et de chasse de tête, recherche pour le compte de son client un Assistant Administratif et Commercial parlant Français et néerlandais en CDI à Bruxelles (proximité Ixelles).Au sein de l'équipe commerciale et en lien avec les commerciaux terrains, le service logistique ainsi que le service comptable et les...


  • Bruxelles Ixelles, Belgique Care4You Temps plein

    Our client is a human-sized firm (+/- 20 staff) in the asset management sector. They are located in the Louise area in Brussels. They are today looking to recruit a diligent individual to provide high level support to a team of Senior Executives. - Providing full administrative and logístical support to a group of busy Executives - Managing complex and...


  • Ixelles, Région de Bruxelles, Belgique Icare Executive Search Temps plein

    ICARE Executive Search, cabinet de recrutement et de chasse de tête, recherche pour le compte de son client un Assistant Administration des Ventes parlant Français et Néerlandais en CDI à Bruxelles (proximité Ixelles).Au sein de l'équipe commerciale et en lien avec les commerciaux terrains, le service logistique ainsi que le service comptable et les...

  • Office Manager

    il y a 2 semaines


    Bruxelles Ixelles, Belgique UPWIDER Temps plein

    **Office Manager and Executive Assistant** - Full-time_ Nice to meet you! Just few of words about us! **What do we do?** - **UpWider is a scale-up in Management Consulting**, in full growth, based in Brussels. - Our aim? Helping our clients (**large international** companies) in **the execution of their strategic development.**: - How? By providing them...


  • Bruxelles Ixelles, Belgique Icare Executive Search Temps plein

    ICARE Executive Search, cabinet de recrutement et de chasse de tête, recherche pour le compte de son client un Assistant Administratif et Commercial parlant Français et néerlandais en CDI à Bruxelles (proximité Ixelles). Au sein de l'équipe commerciale et en lien avec les commerciaux terrains, le service logistique ainsi que le service comptable et...


  • Ixelles, Région de Bruxelles, Belgique Care4You Temps plein

    Onze klant is een wereldleider in HR-consulting. Ze hebben wereldwijd meer dan 50 kantoren. Het kantoor in Brussel opende zijn deuren tientallen jaren geleden en is vandaag een toonaangevend bedrijf op de Belgische en internationale markt. Hun exclusieve kantoren zijn gelegen in het centrum van Brussel en zijn bijgevolg bereikbaar met het openbaar...


  • Bruxelles Ixelles, Belgique Icare Executive Search Temps plein

    ICARE Executive Search, cabinet de recrutement et de chasse de tête, recherche pour le compte de son client un Assistant Administration des Ventes parlant Français et Néerlandais en CDI à Bruxelles (proximité Ixelles). Au sein de l'équipe commerciale et en lien avec les commerciaux terrains, le service logistique ainsi que le service comptable et les...


  • Bruxelles Ixelles, Belgique Eunomia - Environmental Consulting Temps plein

    **Executive (Strategic) Assistant to the Chairperson** **Location**:Central Brussels office based but hybrid, some home working is welcomed.** **EURO 30,000 to 40,000 Full Time** **About Us**: Eunomia is a leading environmental consultancy working primarily in the fields of waste management, resource efficiency, low carbon energy, marine planning, and...


  • Bruxelles Ixelles, Belgique Care4You Temps plein

    Our client is a world leader in executive recruiting and management consulting. They have more than 60 offices around the globe. The Brussels office (+/- 20 people) was opened several decades ago and covers both Belgium and Luxembourg. Their exclusive offices are located in the centre of Brussels and are therefore accessible by public transport. They are...


  • Ixelles, Région de Bruxelles, Belgique Icare Executive Search Temps plein

    ICARE Executive Search, Cabinet de Recrutement et Chasse de Têtes, recherche pour le compte de son Client d'une cinquantaine de salariés spécialisé dans les solutions d'énergies et HVACS pour les moyens et grands projets résidentiels, un **Responsable d'Affaires HVACS** dans le de cadre d'un CDI à Bruxelles avec des déplacements à Bruxelles Capital...


  • Bruxelles Ixelles, Belgique Care4You Temps plein

    Onze klant is een wereldleider in HR-consulting. Ze hebben wereldwijd meer dan 50 kantoren. Het kantoor in Brussel opende zijn deuren tientallen jaren geleden en is vandaag een toonaangevend bedrijf op de Belgische en internationale markt. Hun exclusieve kantoren zijn gelegen in het centrum van Brussel en zijn bijgevolg bereikbaar met het openbaar...

  • Management Assistant

    il y a 6 jours


    Ixelles, Région de Bruxelles, Belgique Axis Temps plein

    Onze klant, een private equity investeringsmaatschappij, is op zoek naar een Management Assistant om de CEO in Brussel bij te staan en te ondersteunen. Onze klant heeft zijn hoofdkantoor in Brussel en kantoren in Parijs, München, Milaan, Madrid, Amsterdam en Luxemburg.**Description**- Correspondentie, mededelingen, presentaties en andere documenten...

  • Executive Assistant

    il y a 6 jours


    Ixelles, Région de Bruxelles, Belgique Unique Temps plein

    The Administrative Assistant reports to the Director of Administration and Finance, the Director of Programmes, and the Head of Training, collaborating closely with other team members.The main responsibilities are outlined below, focusing on 2 main areas that can be adjusted based on the ongoing work. These tasks fall within the scope of the role's...

  • Administrative assistant

    il y a 3 semaines


    Ixelles, Belgique Unique Brussels Temps plein

    With 150 years of experience, our client is an independent company with Belgian sources that is now internationally renowned.  Description de la fonction Follow up on updates to customer filesManage all mail and emailsManage diaries and organise meetingsPrepare and follow up on various transactionsSend documentation at the client's request Filing  ...

  • Personal Assistant

    il y a 6 jours


    Ixelles, Région de Bruxelles, Belgique Unique Temps plein

    Description:Are you looking for _an exciting job_ as a personal assistant in _an international environment_? Are you _fluent in French and English_? Do you have several years of experience as an assistant ? Good newsWe are looking for a _Personal Assistant (M/F/x)_ for one of our clients, an NGO promoting sustainable transport.As a _Personal Assistant...