Management assistant

Management Assistant & Project Coordinator - 6-Month Temporary Assignment

About the role

Our client is looking for a Management Assistant & Project Coordinator for a 6-month temporary assignment to strengthen the management support function during a period of increased activity and organisational change.

In this varied role, you will combine senior management assistance with project coordination, ensuring smooth day-to-day support while taking ownership of several business improvement and operational excellence initiatives.

The majority of your time will be dedicated to coordinating and following up on improvement projects, working closely with different stakeholders across the organisation.

Your responsibilities

Management Assistance

• Manage calendars, agendas and appointments for senior management.
• Organise and coordinate internal and external meetings.
• Prepare agendas, presentations and other meeting materials.
• Take meeting notes and ensure appropriate follow-up of action points and deadlines.
• Coordinate meetings involving senior management, supervisors, board members, Finance & Control and other key stakeholders.
• Organise travel arrangements and logistics when required.
• Provide high-quality general administrative support to management.
• Handle confidential information with discretion and professionalism.

Project Coordination & Business Improvement

• Coordinate and monitor the progress of medium-sized business improvement and operational excellence projects.
• Follow up on timelines, deliverables, action points and stakeholders.
• Facilitate communication and coordination between different teams involved in projects.
• Support the updating and maintenance of external communication content.
• Assist with the optimisation and maintenance of client and stakeholder contact information.
• Coordinate initiatives aimed at increasing awareness, adoption and practical use of AI tools across teams.
• Contribute to digitalisation, data quality and process optimisation initiatives.
• Prepare status updates and management information when required.
• Identify potential delays or issues and proactively follow up with the relevant stakeholders.

Your profile

• Previous experience as a Senior Management Assistant, Executive Assistant, Project Coordinator or Project Management Support professional.
• Excellent organisational and coordination skills.
• Strong ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills in English and French, with a good knowledge of Dutch.
• Comfortable working independently and taking ownership of tasks and projects.
• Strong interpersonal skills and confidence interacting with senior stakeholders.
• Excellent attention to detail and a proactive, solution-oriented mindset.
• Ability to handle sensitive and confidential information professionally.
• Strong digital skills and excellent knowledge of Microsoft 365 applications.
• Comfortable using AI tools and AI-assisted productivity solutions.
• Experience in project coordination or process improvement is a strong asset.

What we offer

• A 6-month temporary assignment in a dynamic and international environment.
• A varied position combining management support and project coordination.
• The opportunity to work closely with senior stakeholders and different teams across the organisation.
• Exposure to business improvement, digitalisation and AI-related initiatives.
• A role where your organisational skills and ability to take initiative will have a direct impact on the organisation.