Assistant - Brussels Office
il y a 3 semaines
GA is an elite global law firm serving leading companies and financial organizations, both private and public, as well as European Institutions and International Organisations. Our history at the helm of an international alliance places us perfectly to assist and offer advice to our clients with an innovative approach.
With lawyers operating from more than 65 locations, working in many countries around the world, we have invested heavily in building a high-quality full services practice competing with the top players in the market. GA, in addition to being an important player in the European market, is attentive to the professional and personal growth of its professionals. Indeed, it offers the opportunity of working with highly qualified professionals, ensuring fast and rewarding paths of professional development.
The Team
The Brussels office of GA is located in the European District.
Were looking for people who are innovative, commercial and value the work that they do. We value difference and actively promote a culture of respect for each individual, encouraging and creating inclusion.The Role As part of our high-performance culture, the ideal candidate for the secretary/assistant role is organised, proactive and team oriented. You will organise and execute the day-to-day administration and office support for the team, as described below, working closely with our secretaries and with the Office Manager.
This is a permanent and full time role.
Responsibilities include (but are not limited to):
- Preparing meetings, including booking meeting rooms, arranging food and beverages, setting up video/audio and other equipment, etc;
- Using document management software (Microsoft Office, including Word, PowerPoint and Excel, PDF Docs, Adobe etc.);
- Ordering courier services and taxis;
- Preparing correspondences (letters, emails) ;
- Assisting in office management tasks: reception of providers/clients, ordering supplies, keeping inventories up to date, archiving, etc;
- Maintaining office equipment as needed;
- Maintaining supply inventory;
- Keeping lists of contacts up to date;
- Printing, scanning, and binding of documents;
- Schedule appointments, meetings, and reservations as needed;
- take care of the office environment
Abilities
- Maximum 2-3 years of experience in similar roles is required (preferably in Law Firms)
- Fluent English – mandatory; Dutch - a plus; Italian – a plus;
- Solid communication skills, both written and verbal.Ability to organise, multitask and prioritise;
- Proficient in Microsoft Pack (Word/Excel/ PowerPoint/Outlook);
- Ability to multitask and manage multiple priorities effectively;
- Ability to maintain confidentiality and handle sensitive information with discretion;
- Ability to adapt to changing priorities and work in a fast-paced environment;
- Able to work independently;
- Problem solving mindset;
- Honesty, trustworthiness, and respectfulness.
We offer high-quality, internationally oriented work on the most challenging issues, a competitive career path, and the opportunity to work as part of a truly global organization. GA also offers and ensures a competitive work environment geared toward inclusion and diversity fostering a professional setting where gender equality is fully respected and where every individual, regardless of gender identity, finds a workplace free from discrimination and committed to equal opportunities.
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