Receptionist
il y a 2 jours
With deep roots in Silicon Valley, Wilson Sonsini has more than 1,000 attorneys and 18 offices in 17 technology, business, and regulatory markets across the United States, China and Europe. For more than 60 years, WSGR's services and legal disciplines have focused on serving the principal challenges faced by the management and boards of directors of business enterprises. The firm is nationally recognized as a leading provider to growing and established clients seeking legal counsel to complete sophisticated corporate and technology transactions; manage governance and enterprise-scale matters; assist with intellectual property development, protection, and IP-driven transactions; represent them in contested disputes; and/or advise them on antitrust or other regulatory matters.
Our Brussels office is recognized for its expertise in data protection and EU competition law. We have a small team of administrative staff that supports around twenty attorneys, providing a unique experience in a highly international, stimulating, and inclusive atmosphere. Joining WSGR represents an opportunity to grow in a dynamic environment and contribute to significant projects.
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Job description We are seeking a professional and welcoming Receptionist to join our Brussels law firm. The ideal candidate will exhibit exceptional client service skills, outstanding organizational abilities, and a polished demeanor. As the first point of contact, the Receptionist will be responsible for representing the firm's professionalism while managing daily administrative tasks.
Responsibilities and Accountabilities:
Front Desk Management:
- Greet and welcome guests promptly upon arrival.
- Answer, screen, and forward incoming phone calls professionally.
- Ensure the reception area remains tidy and stocked with necessary supplies (e.g., stationery, forms).
- Receive, sort, and distribute mail and packages.
- Assist with courier and mailing services, both local and international.
- Replenish drinks and china in conference rooms as needed.
- Monitor and restock the coffee corner and cafeteria fridges.
- Refill paper in copy machines and coordinate orders for office supplies with the office assistant.
- Assist with planning office events, meetings, and conferences.
- Ensure refreshments and equipment are set up and promptly clear rooms post-meetings.
- Order catering within specified budgets and instructions.
- Order taxis for visitors and attorneys.
- Maintain accurate records of office expenses.
- Handle clerical tasks like filing, photocopying, printing, and binding.
- Schedule appointments and manage shared administrative calendars.
- Handle errands (e.g., post office, bank visits) and manage postage stamp orders.
- Ensure compliance with safety procedures at the reception desk.
- Perform other duties as assigned to support the office.
- Education: High school diploma or equivalent.
- Language Skills: Proficiency in English, French and Dutch.
- Experience: Proven experience as a Receptionist or in a similar front office role.
- Technical Skills: Competency in Microsoft Office Suite.
- Soft Skills:
- Professional appearance and attitude.
- Excellent communication and organizational abilities.
- Strong multitasking and time-management skills.
- Proactive and resourceful problem-solving capabilities.
- Work Location: Brussels EU headquarters.
- Working Hours:
- Monday–Thursday: 08.30–17.00hrs
- Friday: 08.30–16.15hrs
- Teleworking: No teleworking.
- Competitive salary + benefits
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