Project Director Operations

il y a 2 semaines


Louvain, Belgique Qplox engineering Temps plein

You will support the standardization and effective operation of EU and country-level projects by ensuring compliance with regulations, internal standards, and funding requirements. You will work closely with Project Managers and Research Teams to track proposals, monitor project execution, manage data in the EPM system, and support reporting, audits, and asset management activities. This is a great opportunity for someone who is organized, detail-oriented, and enjoys working across project data, systems, and teams.

Key Responsibilities
Project Tracking & Compliance
Track bidding progress and maintain records of submitted and approved projects
Ensure proposals and active projects are properly registered in the EPM system
Monitor monthly submission of labor hours and project deliverables
Ensure milestone progress is aligned with the project plan
Review project expenses and monitor deviations from the approved budget
Ensure expense execution is legal, compliant, and aligned with funding rules
Monitor major project changes (e.g., PM or milestone changes) and support timely notifications
Systems & IT Support
Provide daily IT support and guidance to research teams
Guide users on system usage and proper data entry
Coordinate with HQ IT on technical issues and improvements
Manage system access rights and role configurations
Develop IT operation documentation and deliver training as required
Asset Management
Manage RFID tagging of new fixed assets
Support semi-annual and annual inventory checks
Assist with asset transfers and returns

Profile & Skills
~ Bachelor’s degree or equivalent relevant experience
~2+ years of related experience (ICT / project systems is a plus)
~ Strong organizational, analytical, and problem-solving skills
~ Excellent communication skills in English (Mandarin is a plus)
~ Experience with: Excel, Word, PowerPoint, Microsoft Project, Visio
~ Experience in an Agile environment is an advantage
~ Detail-oriented with the ability to maintain a high-level overview (helicopter view)



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