Trainee Building Management

il y a 3 heures

Brussels, Belgique European Defense Agency Temps plein

The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

**2. THE AGENCY'S WAY OF WORKING**

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

**3. PURPOSE AND SCOPE OF THE TRAINEESHIP**

EDA’s traineeship programme is addressed to university graduates, including those who, in the framework of lifelong learning, have recently obtained a university diploma and are at the beginning of a new professional career.

The aim of EDA’s traineeship programme is:
- to create a pool of young people with first-hand understanding of EDA’s mission and activities.
- to enrich the work of EDA with a fresh point of view and up-to-date academic knowledge.
- to promote European integration and create awareness of European citizenship in a multi-cultural and multilingual environment.

While at EDA, trainees will be working side by side with motivated and highly qualified experts coming from the participating Member States and they will have the opportunity to contribute to specific projects within the Agency.

**4. THE CORPORATE SERVICES DIRECTORATE**

The Corporate Services Directorate (CSD) provides critical business support to EDA operations by delivering high-quality corporate services under 5 dedicated units, namely: Human Resources; Procurement and Contract Management; Finance; IT and Information Management together with Security and Infrastructure Management. Additionally, the EDA Legal Team provides legal, data protection and institutional advice and checks to its management relating to the fulfilment of Agency objectives. The EDA Programme Manager and Corporate Projects Officer provides a leadership role in, and a focal point for, good practice in Project, Programme and Risk Management. Finally, the Record Manager is responsible for the effective and appropriate management of information produced and/or received by the organisation.

CSD processes are geared towards efficient and optimal use of resources, leveraging good practice and technological solutions while ensuring sound financial management, transparency and accountability; outward focus and commitment to continuous improvement are the hallmarks of CSD.

**5. THE TRAINEESHIP**

EDA is at a turning point where the Agency has recently started a project to move to new premises in the coming years and to adapt its supporting activities in the fields of building and facility management to modern standards. The aim of this traineeship is versatile and includes support in the management of the Agency’s new building project and assistance in daily facility and building management activities.

**6. TASKS AND DUTIES**

Under the supervision of his/her advisor, the Trainee Building Management & Building Project Support will work with colleagues in the area of Infrastructure and Building project management and will contribute to/be responsible for the following activities:

- Support in the management of the new housing project (check tender external expert) (70%):

- draft of architectural plans, technical evaluation;
- project documentation;
- participate in meetings, reporting;
- research, visits, analysis;
- procurement;
- risk management;
- safety, security, H&S, well-being: best practices, implementation;
- contact with real estate stakeholders, building companies;
- requirements, "new normal".
- Assistance in the daily facility and building management activities (30%):

- maintenance and contract management support;
- technical support in the domain of building management;
- support in facility management activities;
- support in contract management;
- support for what it concerns the communication with external stakeholders.

A typical day at work involves t

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