2468 Project Management Support
il y a 1 semaine
Project Management
- Process and documentation improvement
- Collaboration
**1 SCOPE OF WORK**
1.1 The following deliverables are expected from this statement of work:
1) Create and maintain project plan according the ongoing project implementation
2) Prepare the Monday’s planning meeting to display and present the activities of the week to the staff.
3) Create the Slides for the weekly Operations Meeting with feedback of all ongoing projects.
4) Create the documentation for the in processing of the material of project deliverables.
5) For each ongoing project, create and file the minutes of the periodic (weekly/fortnightly) project meetings.
1.2 Under the direction / guidance of the Head of Coherence Branch and Head of Service Transition Team will be supporting the following activities:
1) Project management:
a) Defines, documents and carries out small projects or parts of a projects, alone or with a small team, actively participating in all phases.
b) Identifies, assesses and manages risks to the success of the project.
c) Applies appropriate project management methods and tools.
d) Agrees project approach with stakeholders, and prepares realistic plans (including quality, risk and communications plans) and tracks activities against the project schedule, managing stakeholder involvement as appropriate.
e) Monitors costs, timescales and resources used, and takes action where these deviate from agreed tolerances.
f) Ensures that own projects are formally closed and, where appropriate, subsequently reviewed, and that lessons learned are recorded.
g) Identifies where changes are required, evaluates the impact, and informs/advices stakeholder about the implications and consequences;
h) Adheres to and uses the Change Management process for changes to baseline requirements;
i) Allocates tasks and project work to staff outside the team.
2) Continuous Improvement:
a) Identify areas for improvement in documentation and processes;
b) Contribute to the knowledge base for Coherence & CSU Brussels;
c) Ensure information is accurate and up-to-date.
3) Collaboration with IT Teams:
a) Work closely with other CSU Brussels IT teams and other NHQ/NCIA/Enterprise stakeholders to ensure alignments across the enterprise,
b) Collaborate on projects and initiatives,
c) Participate in P3M forums and discussions to stay aligned with general Agency directives.
1.3 The work shall be carried out in sprints whereby each sprint is independent. The content and scope of each sprint will be agreed with the project manager and technical staff during the sprint-planning meeting, in writing.
1.4 The measurement of execution for this service is sprints, with each sprint planned for a duration of 1 week.
**2 COORDINATION AND REPORTING**
2.1 The Contractor shall deliver services 100% on site at NCI Agency, Brussels Belgium.
2.2 At the NCI Agency or other NATO sites, the highest level of classification that contractor may need to access is NATO SECRET (NS). As a result of this contractor must hold a valid NATO SECRET Security Clearance.
2.3 The contractor shall report to the Head of Coherence Branch
2.4 The contractor shall participate in weekly status update meetings, activity planning and other meetings as instructed, physically in the office, or in person via electronic means using Conference Call capabilities, according to the Team Leaders instructions.
**3 SCHEDULE**
3.1 It is expected the service starts as soon as possible but no later than 31 March 2025 and ending no later than 31st December 2025.
3.2 If the 2026 option is exercised, the period of performance is 01st January 2026 to 31st December 2026
3.3 If the 2027 option is exercised, the period of performance is 01st January 2027 to 31st December 2027
3.4 The work will be conducted during normal office hours following the NCIA Brussels calendar, as well as outside office hours and on weekends, if necessary.
**4 CONSTRAINTS**
4.1 All the documentation provided under this statement of work will be based on NCI Agency templates or agreed with project point of contact.
4.2 All support, maintenance, documentation and required code will be stored under configuration management and/or in the provided NCI Agency tools.
4.3 All developed solutions, tools and code under this project will be property of the NCI Agency.
**5 SECURITY**
5.1 The performance of these services require a valid NATO SECRET security clearance.
5.2 The expected classification level of the deliverables is NATO SECRET.
5.3 The execution of the services may require the consultants to access information, as well as CIS systems, classified up to NATO SECRET
**6 PRACTICAL ARRANGEMENTS**
6.1 This is a deliverables-based contract.
6.2 The contractor will be required to provide the service 100% on-site at NCIA, NATO Head Quarters - Brussels - Belgium. Exceptional off-site activities to support service delivery can also be arranged with the line manager’s coordination and approval.
6.3 The contractor will provide the service o
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