Clerical Officer

Il y a 4 mois


Brussels, Belgique Eastern and Midland Regional Assembly Temps plein

**Job Category**:
**Administration**

**Job Experience**:
**1 to 3 years**

**Job Location**:
**Brussels**

**Expiration Date**:
**24 Sep 2024**

**The Role**:

The Clerical Officer will work as part of the IREO team, assisting with (but not limited to) the administrative support to the office and ensuring the efficient day to day running of the office. This role will oversee diary management for the Head of Office and will support all staff with their administrative requirements, as well as supporting CoR members with issues in relation to the CoR Portal. It will also support the social media presence of the IREO.
-

**Key duties and responsibilities**:

- Ensure the efficient day-to-day working of administration processes of the Brussels office
- Provide administration support to the Head of Irish European Regions Office/Coordinator of Irish Delegation to the Committee of Regions
- Assist with the social media presence and overall communication of the IREO, ensuring timely information is posted
- Monitor and ensure that all CoR Members follow the CoR rules in relation to use of the CoR Portal
- Organise meetings, including note taking and drafting minutes
- Organise the logistics of visits to Brussels
- Perform general clerical duties
- Prepare reports, correspondence and other documents as necessary
- Deputise for other officers of the IREO, when required
- Other duties that may be assigned to the officer from time to time

**The Post**
The post is whole-time and permanent.

**Probation**
There will be a six-month probation period which may be extended at the discretion of the Director.

**Superannuation**
If you are pensionable under the Local Government (Superannuation) (Consolidation) Scheme 1998 and are liable to pay Class A PRSI contributions, you would be required in respect of superannuation to make contributions at the rate of 3.5% of net pensionable remuneration plus 1.5% of full pensionable remuneration You are required in respect of spouses’ and children’s pension benefit to contribute at the rate of 1.5% of full pensionable remuneration in accordance with the terms of schemes made under the Local Government (Superannuation) (Consolidation) Scheme 1998. Maximum retirement age is 65.
If the Public Service Superannuation (Miscellaneous Provisions) Act 2004 applies to your employment, 65 is the minimum age at which your pension may be paid. As a new entrant to the public service, under the terms of this legislation you will not be required to retire on grounds of age.
Persons who become pensionable officers of a regional assembly who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute at the rate of 5% of their pensionable remuneration. You may also be required to pay Spouses and Children/ Widows and Orphans contributions at the rate of 1.5% of gross pay. Maximum retirement age is 65.
If you are pensionable under the Public Service Pensions (Single Scheme and other provisions) Act 2012, you are required to pay contributions as follows: 3% of gross remuneration and 3.5% of net pensionable remuneration. The minimum age at which you may retire is allied with the State Contributory Pension age (currently 66, rising to 67 in 2021 and 68 in 2028). The maximum retirement age is 70.

**Salary**
Salary shall be at Local Government Clerical Officer level - €29,311 - €46,445 (1st LSI)
Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage.
Persons who are not serving local authority employees on or after 1st January, 2011 will be based on the minimum of the scale.

**Hours of work**
35 hours per week. The successful applicant may on occasion be requested to work outside of normal office hours if necessary without additional remuneration. Flexi Leave arrangements may apply.
The Assembly reserves the right to alter your hours of work from time to time.

**Annual leave**
Annual leave entitlement is 27 days per annum exclusive of public and bank holidays, increasing to 29 days per annum after five years’ service.

**Retirement**
There is no mandatory retirement age for new entrants to the public service as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004.
The maximum retirement age for new entrants as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years.

**Residence**

**Start date**No additional documentation such as CVs will be considered.

**Application forms received after the closing date will not be accepted.**Applicants should hold themselves in readiness for interview in October 2024.



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