Management Support Specialist
il y a 2 semaines
**We help the world run better**
At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.
**Management Support Specialist (f/m/x)**
**Management Support**
The Management Support Specialist provides administrative support to the organization and is responsible for the overall operation of daily office functions and duties, as well as offers administrational support in various projects. With increasing level of experience, provides administrative support to higher organizational levels (Board Members or Group Executives /L1s), as well as performs controlling and reporting activities and collaborates with other departments in projects more independently.
Core tasks include:
- Provides secretarial duties across all areas of the business from general department to top management PA support
- Maintains up-to-date filing and reference systems, assists in accounting and reporting activities
- Screens incoming calls and maintains diaries
- Arranges business travel, supports agenda management and expense tracking
- Manages correspondence and prepares documentation
- Coordinates programs and events for the department as a whole
- May Collaborate with various staff and departments to administratively support various projects.
- Plans & organizes Services EMEA Bid Councils
**Key Responsibilities & Tasks**
The Management Support Specialist is responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the manager. May perform and / or administer some special projects in collaboration with various staff and departments.
This includes:
- Monitoring actions and manage reminders
- Managing internal and potentially external correspondence
- Arranging meetings for Managers including co-ordination of Team Meetings and larger external events
- Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
- Booking meeting rooms / venues for the team
- Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
- Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
- Preparation and follow up of meetings including taking meeting minutes
- Manage shared drives and communities
- Admin support for new starters into the team to include ordering of equipment and monitoring induction
- Central contact and all other ad-hoc support as needed by Manager and his/her team.
- Resolving issues with some complexity with limited guidance
- Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management
- Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices
- Supporting knowledge sharing within the team and prepares decision taking
- Community Building & Best Practice Sharing between different offices
- Proactive and able to identify and solve problems
- Contribute to light controlling and reporting activities on behalf of manager (e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users)
- In connection with the EMEA Bid Office team, set invitations for the needed Services EMEA Bid Councils, attend these, write / send-out the minutes.
- Follow-up on the approval conditions and ensure proper treacking.
- Manage fast lane EMEA Bid Councils approvals by eMails
- Keep a records of bid councils run and manage the EMEA Bid council mailbox
**Experience & Educational Requirements**
Experience & Language Requirements
- 3 to 5 years of experience as secretary or comparable experience
- Education: apprenticeship as secretary or commercial qualification or comparable experience
- Demonstrated proficiency with MS Office Tools
- Experience with SAP internal Tools like Corporate Portal, ISP, CSN
- English: Level 3: Fluent
- Language of the manager/team: Level 3: Fluent French and Dutch
**Bring out your best**
**We win with inclusion**
SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone - regardless of background
-
customer support specialist, office management specialist
il y a 3 semaines
Machelen, Flanders, Belgique Robert Half Temps pleinRobert Half is currently looking for a German speaking Customer Support and Office Management Specialist (m/v/x) for a firm in Diegem. The firm is active in high-end home automation. The position is full-time, with a prospect of a permanent contract. The location is easily accessible by train and bus, and there is ample parking available. You will be working...
-
Management Support Specialist
il y a 1 mois
Machelen, Belgique SAP Temps plein**We help the world run better** At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and...
-
Customer Support and Office Management Specialist
il y a 3 semaines
Machelen, Flanders, Belgique Robert Half Temps pleinRobert Half is currently looking for a German speaking Customer Support and Office Management Specialist (m/v/x) for a firm in Diegem. The firm is active in high-end home automation. The position is full-time, with a prospect of a permanent contract. The location is easily accessible by train and bus, and there is ample parking available. You will be working...
-
Associate Specialist, Technical Support
Il y a 7 mois
Machelen, Belgique Abbott Laboratories Temps pleinAbbott is recruiting an Associate Specialist, Technical Support to be based in our Distribution Center in Machelen, Belgium. **ROLES & RESPONSIBILITIES** - Resolves escalated customer issues where known or typical solutions cannot resolve problem. - Escalates complex cases to Tier 2 Technical Support or to his/her direct manager. - Documents, updates, and...
-
Sales Support Specialist
il y a 1 semaine
Machelen, Belgique Start People Temps pleinVoor DHL Global Forwarding in Brucargo zijn wij op zoek naar een Sales Support Specialist ! Als Sales Support Specialist zou je volgende taken hebben: - Je bent het eerste aanspreekpunt voor klanten wanneer sales op de baan is - Je bereidt quotaties en contracten naar klanten toe voor - Je ondersteunt klanten bij planning en implementatie - Je levert...
-
Remote Care Technical Support Specialist
il y a 9 heures
Machelen, Belgique Abbott Laboratories Temps pleinFor this position, we are looking for a **Technical Customer Care Specialist **for our department located in Machelen. As a technical support specialist, you will have the opportunity to use your customer relationship skills by building meaningful relationships with our sales team and a wide range of healthcare professionals. You are the main point of...
-
Business Process Support Specialist
Il y a 7 mois
Machelen, Belgique Abbott Laboratories Temps pleinFor our European Distribution Center in Machelen, we are actively looking for a Business Process Support Specialist. The purpose of the job is to ensure maintenance and continuous improvement of the business systems and processes aligned with divisional business requirements and corporate ERP strategies. Management and maintenance of the master data is...
-
Customer Care Technical Support Specialist
Il y a 8 mois
Machelen, Belgique Abbott Laboratories Temps plein**DO WORK THAT MATTERS.** **About Abbott** Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. **Working at Abbott** At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be...
-
Junior Technical Support Specialist
il y a 6 jours
Machelen, Belgique Actief Interim Temps pleinAls Technical Support Specialist sta je in voor: - Informatie verstrekken aan klanten in reactie op vragen. - Het leveren van technische ondersteuningsdiensten. - Product evaluaties en testen uitvoeren op basis van rapporten. - Ondersteuning bieden aan andere diensten. **Wat wij van jou vragen**: - Zeer goede kennis Nederlands en Frans, goede kennis...
-
Business Support Coordinator
Il y a 7 mois
Machelen, Belgique DSV Temps pleinIf you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying. Job Req Number: 80712 Time Type: Full Time **Business Support Coordinator (Cargowise Specialist)** Move forward as Business Support Coordinator at DSV in...
-
Associate Specialist Technical Support
il y a 4 jours
Machelen, Belgique Abbott Laboratories Temps pleinAbbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. **WORKING AT ABBOTT** At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will...
-
QA Specialist
il y a 3 jours
Machelen, Belgique Abbott Laboratories Temps pleinAbbott is recruiting a **QA Specialist** to be based in our European Distribution Center (EDC) in Machelen, Belgium. **Role and Responsibilities**: - Support the Quality Manager with development and maintenance of quality related procedures and work instructions and execute change control processes and documentation - Execute and follow-up on incoming and...
-
Jr. IT Support
il y a 6 jours
Machelen, Belgique HAYS Temps pleinMachelen | IT Field Support | Nederlands en Engels (Frans pluspunt) | 0-3j ervaring | 1087775**Jouw nieuwe rol** Als IT Support Field Specialist wordt er een beroep gedaan op jouw expertise wanneer een probleem remote niet kan worden opgelost. Je staat in voor de volgende zaken: - Gebruikersondersteuning via ticketsysteem, telefoon en direct contact op...
-
Product Specialist Specialist
Il y a 7 mois
Machelen, Belgique Arrow Electronics, Inc. Temps plein**Position**: Product Specialist Specialist - Red Hat **Arrow's Enterprise Computing Solutions (ECS)** business is a global technology enablement company that brings innovative IT solutions to the market to solve complex business challenges. We deliver value-added distribution, business consulting, and channel enablement services to the world's leading...
-
Business Support Coordinator
il y a 8 heures
Machelen, Belgique The House of Marketing Temps plein**Are you an analytical mind with a sharp eye for detail and willing to give an extra boost to our Business Support Team? Are you solution - and service-minded and get energized from getting things done?**: Together with its Customer Collective sister companies, The House of Marketing is looking to strengthen its Business Support Team with a specialist...
-
Quality Compliance
il y a 2 jours
Machelen, Belgique Abbott Laboratories Temps pleinAbbott is recruiting a Quality Compliance & System Specialist to be based in our European Distribution Center in Machelen, Belgium. Role and Responsibilities: - Support the Quality Manager with development and maintenance of quality related procedures and work instructions and execute change control processes and documentation - Execute and follow-up on...
-
Product Sales Specialist
Il y a 7 mois
Machelen, Belgique Arrow Electronics, Inc. Temps plein**Position**: Product Sales Specialist - Cybersecurity **Arrow's Enterprise Computing Solutions (ECS)** business is a global technology enablement company that brings innovative IT solutions to the market to solve complex business challenges. We deliver value-added distribution, business consulting, and channel enablement services to the world's leading...
-
Ip&e Specialist
Il y a 7 mois
Machelen, Belgique Arrow Electronics, Inc. Temps plein**Position**: IP&E Specialist Be the IP&E representative inside the Branch. Taking your cues from the central IP&E (Interconnect, Passive and Electromechanical) strategy you will be the driving force inside the Branch to ensure all components of the strategy are fully integrated, clearly communicated and fully executed by all Branch colleagues. You will be...
-
Employee Experience Specialist
il y a 1 mois
Machelen, Belgique Devoteam Temps plein**Devoteam is a leading consulting firm focused on digital strategy, platform technologies, cybersecurity and business transformation. We are partner of the year of the five cloud leaders: Microsoft, AWS, Google, ServiceNow and Salesforce. **Present in 18 countries with 8000 colleagues around the world, we can count on 450 highly skilled professionals in...
-
Employee Experience Specialist
il y a 2 semaines
Machelen, Belgique Devoteam Temps plein**Devoteam is a leading consulting firm focused on digital strategy, platform technologies, cybersecurity and business transformation. We are partner of the year of the five cloud leaders: Microsoft, AWS, Google, ServiceNow and Salesforce.**Present in 18 countries with 8000 colleagues around the world, we can count on 450 highly skilled professionals in...
