Finance and Administration Manager
il y a 1 mois
Reporting to the Global Head of Financial Control and with 1 direct report (Financial Control Accountant ), your team will support the Brussels Office Managing Partner in ensuring that all relevant Finance, Tax and Administrative activities of the Brussels office are carried out and managed in compliance with the Firm’s policies and relevant legislation.
Role summary/purpose of job
You will be required to present and report to Brussels Office Managing Partner, the wider Partner group and other senior stakeholders, notably the CE COO and build and maintain excellent working relationships with other Global Finance colleagues across all regions. You will build close relationships with the respective Heads of other Business Services functions (HR, Office services and secretaries, Business Development, IT). Overseeing relationships with local banks, tax authorities and advisors will also be crucial.
Ensuring compliance with all relevant local laws and regulatory requirements and leading the function in a way that fosters a culture of excellence, continuous improvement and collaboration are key aspects of this role.
Key responsibilities and deliverables
- Month end close and reporting_
- Monitoring the month end process in for the Brussels office to ensure a timely and accurate close
- Reporting and analysis for Office Managing Partner and Partners more generally. Responding to queries.
- Timely review of balance sheet reconciliations according to accounts responsibility matrix
- Year end close and reporting_
- Monitoring the year end process for the Brussels office to ensure a timely and accurate close
- Liaison with the external advisors in relation to corporate tax.
- Responding the requests of external and internal auditors. Accountable for remediation of any relevant control/audit findings.
- Budgeting and Forecasting_
- Preparation of the annual budget for review by the Office Managing Partner and Global Finance Leadership.
- Preparation of full year re-forecasts as requested by Global Finance.
- Partners and Partnership Accounting_
- Reviewing partner draw and distribution payments. Reviewing distribution statements.
- Responding to ad hoc partner queries
- New partner finance induction
- Liaison with partners, the Global Tax Team, external tax advisor in relation to partner tax returns
- Supporting partners with responding to any tax audit queries
- Reviewing payments to Points Based Consultants (PBCs) and responding to any ad hoc queries from PBCs.
- Cash, Banking and Bank relationships_
- Lead relationships for Freshfields with our local banks
- Approving bank payments
- Review of 13 week cash flow liquidity forecast and 12 month rolling cashflow
- Liaison with the Global Treasury team to ensure that sufficient funds are available to meet the needs of the Brussels office.
- Other Finance tasks_
- Reviewing monthly payroll
- Reviewing monthly payment to self-employed lawyers
- Agree new fee earner rates with local partners in close collaboration with the Global Pricing team. Review and set fee earner rates bi-annually with partners.
- Working closely with Commercial Finance colleagues to monitor trends and forecasts in cash and working capital; formulate and implement innovative strategies to improve both cashflow and working capital
- Approving expenses and payments.
- Taxes_
- Responsible for review of VAT returns and ensure timely submission.
- Risk management and compliance_
- Ensure compliance with global management accounts policies
- Ensure adequate controls are designed, implemented and operating effectively across relevant finance processes
- Ensure filing of all statutory and statistical returns as required by local laws and regulations
- Innovation and continuous improvement_
- Keeping abreast of technology and other advancements in Global Finance processes
- Identify and implement further automation
- Brussels Subject Matter Expert for Firmwide strategic projects
- Administration_
- Insurance renewals and other ad hoc tasks in relation to administering company cars
- The suppliers of the firm to negotiate/renew contracts (i.e. printers, mobile phones, reception and cleaning services, energy, etc.)
- The landlord for any premises related issues in collaboration with the facility services colleague
- The notary for any deed for the local Belgian Association
- The external provider for H&S at work
Key requirements (Communication/skills/experience)
- Essential:_
- Degree educated, recognized professional qualification or equivalent
- Continuous improvement mindset
- Commercially astute
- Strong IT systems skills and exposure to Accounting software
- Must be prepared to be hands on in the role as well as taking leadership responsibilities
- Strong stakeholder engagement and the ability to communicate effectively at varying levels with both internal and external stakeholders
- Ability to explain complex financial concepts in an understandable way
- Familiarity with relevant local laws and re
-
Finance and Administration Manager
il y a 4 jours
Brussels, Belgique European Partnership for Democracy Temps plein**About EPD** The European Partnership for Democracy (EPD) is a not-for-profit organisation with a global remit to support democracy, that brings together a network of 19 organisations specialising in the different parts of a democratic system. We work inside and outside Europe because we recognise that democracy is a universal aspiration and that the...
-
Finance and Administration Officer
il y a 17 heures
Brussels, Belgique Gaia-X - European Association for Data and Cloud Temps pleinAdministration and Finance Officer (m/w/x) Established in 2021 as a privately funded not-for-profit Association, Gaia-X brings together an international community of different players from different sectors that aim to boost the European data economy by enabling the creation of common data spaces in full alignment with the objectives of the EU’s data...
-
Finance and Administration Manager
Il y a 4 mois
Brussels, Belgique BirdLife International Temps pleinBirdLife ECA is a Partnership of 48 national conservation organisations and a leader in bird conservation. Our unique local-to-global approach enables us to deliver high-impact and long-term conservation for the benefit of nature and people. BirdLife ECA is one of the six regional Secretariats that compose BirdLife International, the global authority on the...
-
Temporary Finance and Administration Manager
il y a 2 jours
Brussels, Belgique HIAS Europe Temps plein*** HIAS seeks a Finance and Administration Manager to oversee day-to-day effective and efficient management of all financial and administration activities and operations of HIAS Europe. This includes both operations implemented directly by HIAS Europe, as well as oversight of grants implemented by HIAS Country Offices. The Finance and Administration...
-
Temporary Finance and Administration Manager
il y a 5 jours
Brussels, Belgique HIAS Inc Temps plein*** HIAS seeks a Finance and Administration Manager to oversee day-to-day effective and efficient management of all financial and administration activities and operations of HIAS Europe. This includes both operations implemented directly by HIAS Europe, as well as oversight of grants implemented by HIAS Country Offices. The Finance and Administration...
-
Finance and Administration Officer
Il y a 2 mois
Brussels, Belgique EBA - European Biogas Association Temps plein**Job Category**: **Finance / Banking** **Job Experience**: **3 to 5 years** **Job Location**: **Brussels** **Expiration Date**: **20 Dec 2024** The European Biogas Association (EBA) aims to ensure the full rollout of renewable gas in Europe. We are a fast-growing association representing over 300 members spanning 35 countries. As part of our continuous...
-
Finance and Administration Officer
il y a 2 semaines
Brussels, Belgique World Organisation Against Torture - Europe (OMCT Europe) Temps plein**VACANCY ANNOUNCEMENT** **Finance and Administration Officer** The World Organisation Against Torture Office in Brussels (OMCT Europe) is seeking to recruit a highly motivated, thorough and versatile individual, with a commitment to human rights and strong skills in financial management and administration, to fill the new role of Finance and...
-
Head of Finance and Administration
Il y a 7 mois
Brussels, Belgique EuroGeographics Temps pleinEuroGeographics is the European Association gathering 60 National Mapping and Cadastral Agencies from 45 countries throughout Europe. We are seeking for an experienced Head of Finance and Administration to support our association. The successful applicant’s key responsibilities will be: Financial Management - Prepare management accounts, annual full...
-
Finance and Administration Officer
Il y a 3 mois
Brussels, Belgique Network to Promote Linguistic Diversity Temps plein**Job Category**: **Administration** **Job Experience**: **1 to 3 years** **Job Location**: **Brussels** **Expiration Date**: **06 Nov 2024** **About the Network to Promote Linguistic Diversity** The Network to Promote Linguistic Diversity (NPLD) is a European-wide network working in the field of language policy & planning for Constitutional, Regional...
-
Finance and Office Administration Assistant
Il y a 9 mois
Brussels, Belgique IFOAM Organics Europe Temps pleinThe Administrative Assistant will - Organize and manage the office’s day-to-day finance administration; - Ensure effectiveness and compliance with internal finance procedures and maintain the quality of data management; - Assist the Finance Consultant; - Play a crucial role in ensuring that office operations run smoothly and accurately, and that financial...
-
Finance & Administration Manager
il y a 3 jours
Brussels, Belgique HAYS Temps pleinFinance Manager | Brussels | FR & EN | 7-10 years' experience | Permanent contract | 1089431 Hays is looking for a **Finance & Administration Manager BeNeLux** in Brussels: - **Fluency in French and English, Spanish is a strong plus**: - **International company**: - **FMCG sector**: - **Attractive package with company car** **For a company active in...
-
Senior Finance and Administration Manager
il y a 1 mois
Brussels, Belgique BirdLife International Temps plein**Application deadline**:Sunday, 05 January 2025 - 23:45 **Location**:Brussels (Hybrid working) **Contract**:Permanent **Salary**:EUR 5,245 gross/month **Benefits**: Lunch vouchers, Reimbursement of up to 50% of the transport expenses, 13th Month Salary BirdLife ECA is one of the six regional Secretariats that compose BirdLife International, the global...
-
Finance and Administration Manager
il y a 2 jours
Brussels, Belgique BESIX Temps pleinCompany Description Since first going into action in 1909, the BESIX Group has over the years grown into a multidisciplinary company with a leading position in its markets: construction, property development and concessions. BESIX Contracting specializes in construction, infrastructure and marine works, often in contracts with a high level of complexity. In...
-
Finance & Administration Manager - Beauty
Il y a 7 mois
Brussels, Belgique SB Recruitment and Services Temps pleinPour l’un de nos clients, nous sommes actuellement à la recherche d’un(e) Responsable Finance & Administration Manager Benelux basé à Bruxelles. En tant que Responsable Finance & Administration, votre principale mission consistera à superviser l'ensemble des activités financières, de planification et de reporting pour la région du Benelux. Vous...
-
Finance and Administration Officer
il y a 17 heures
Brussels, Belgique European Health Management Association Temps pleinAn exciting opportunity has arisen to be the Finance and Administration Officer for EHMA. Whether you are an experienced professional or want to start your career journey in the field, this is a great opportunity to tailor a job to suit your career development. What is important to us is that the post holder is able to understand our business needs, and...
-
finance and administration manager
il y a 3 semaines
Brussels, Brussels, Belgique Austin Bright Temps pleinUne opportunité unique dans une entreprise internationale de premier plan. Notre client, organisation internationale spécialisée dans des services hautement qualifiés, est implanté dans une vingtaine de pays dans le monde entier, et recherche un(e) Finance & Administration Manager pour son bureau de Bruxelles. Cette entreprise s'est imposée comme un...
-
Finance, Administration and Human Resources
Il y a 3 mois
Brussels, Belgique FERN (Making Europe Work For People & Forests) Temps plein**DÉTAILS DE L'ANNONCE**: Organisation **:FERN (Making Europe Work For People & Forests)** Lieu de l'emploi **:Brussels** / **Belgium** Type d'emploi **:Stage** Type de contrat **:Temps plein** Fonction **:Autre** Date de publication **:29/10/2024** Date limite **:19/11/2024** **PROFIL**: **Skills & Qualifications**Microsoft Office Suite Proficiency**:...
-
Finance and Office Administration Assistant M/w/x
il y a 6 jours
Brussels, Belgique FEDERATION INTERNATIONALE DES MOUVEMENTS D'AGRICULTURE BIOLOGIQUE-GROUPE REGIONAL EUROPEEN Temps plein**Description de l’entreprise **IFOAM Organics Europe is the European umbrella organisation for organic food and farming. We represent organic in European policymaking and advocate for a transformation of food and farming. Our work is based on the principles of organic agriculture - health, ecology, fairness, and care. With 200 members in 34 European...
-
HR & Finance Manager
Il y a 7 mois
Brussels, Belgique Business & Finance Solutions Temps plein**Summary**: As Finance & HR Manager, you will be responsible for 5 employees, including 3 accounts payable, 1 cashier, and 1 HR assistant. You will be ultimately responsible for the finance department, with the following tasks: - Cash control - Invoicing - ** Budgets + forecasts**: - ** Financial decisions** on new investments/credits - Insurance - **...
-
Benelux Finance and Administration Manager
il y a 2 semaines
Brussels, Belgique Club Med Resort Temps plein**Give a reliable vision of the business through accounting, support the Benelux director in the optimization of the costs and business and prevent the legal social and tax risks.** **Mission 1 : Country accounting and processes** Ensure the month-end close process according to Group standards & the annual financial statements Ensure the preparation and...
