Administrative & Finance Officer M/w/x

il y a 4 jours

Brussels, Belgique MENTAL HEALTH EUROPE - SANTÉ MENTALE EUROPE Temps plein

**Description de l’entreprise
**Description de la fonction
**The Administrative & Finance Officer reports to MHE Head of Operations and provides them with support with the organisation's financial and administrative systems, procedures and operations.

**Primary duties and responsibilities**

**Administration**
- Oversee compliance with administrative requirements as a Belgian aisbl
- Maintain external relationships with service providers to ensure the efficiency of the office systems, supplies, premises and equipment (MHE's office being in a serviced building, this task represent a mínimal part of the Officer's duties)
- Contribute to the organisation of meetings, conferences, events and actions
- Other administrative tasks as occasionally required.

**Financial**
- Support the external accountant with general accounting and bookkeeping in line with Belgian accounting practices and standards
- Process invoices, project-related expenses, staff claims and prepares payments
- Draft and assist with budget preparation and updates, financial reports and audits
- Contribute to the preparation of financial statements for donors and processing and retention of documents in accordance with donor's rules and regulations
- Ensure compliance with regulations (internal and donor-related) for procurement of goods and services and record-keeping.

**Human resources**
- Prepare monthly payrolls
- Manage timesheets
- Monitor HR developments according to Belgian laws and regulations
- Liaise with the Social Secretariat and insurance companies on other relevant matters.

**Description du profil
**Eligibility Criteria**

**Qualifications/Training**
- University or High School degree in accountancy and finance, business administration, or other related studies

**Competencies **and experience**

**Essential**:

- Minimum of 3 years of experience in a role very similar to this position
- Experience in Belgian book-keeping and accountancy
- Experience with EU funds
- High proficiency in use of software systems: Microsoft Office, particularly Excel and accountancy systems
- Previous practice in managing procurement of goods and services
- Experience in managing payrolls and other employment and social measures (contracts; leave management, etc.) according to Belgian employment and social regulations
- Experience with organising the logistics for different types of events: seminars, workshops, etc.
- Outstanding organisational and prioritisation skills, with focus on accuracy and attention to detail
- Flexibility, adaptability, and willingness to suggest improvements to workflows and processes
- Professional fluency in oral and written English and good knowledge of French.
- All applicants must be qualified, eligible and able to work in Belgium

**Desirable**:

- Experience of working in an NGO environment preferably at EU level
- Experience with Winbooks
- Additional EU languages are an asset

**Avantages du poste
**Terms & Conditions**
- The possibility to contribute to better mental health for all;
- Work in a friendly and flexible working environment at the heart of the Brussels EU district in a small, dynamic, inclusive and international team;
- Permanent 50% part-time contract (2,5 days per week/19 hours) with possibility for increase further on;
- Possibility to work according to a hybrid working arrangement: partly in-office and partly tele-working;
- A competitive monthly gross salary according to experience;
- Hospitalisation insurance, pension scheme, contribution to public transport, 13th month, teleworking allowance, and lunch vouchers;
- MHE is an equal opportunities employer.

**Informations supplementaires**
Lieu de travail Bruxelles, Belgique

Type de contrat : Travail

Spécificités des horaires : Travailler à temps partiel, Deeltijds werk

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