Junior Communications and Events Assistant

il y a 4 jours

Brussels, Belgique EORTC Temps plein

The Communications and Events team is looking for a Communications and Events Assistant (1-year fixed term, from 1 Jan 24 to 31 Dec 24). Reporting to EORTC’s Head of Communications and working under the supervision of our Events Manager, the Communications and Events Assistant will be responsible for coordinating the execution of event operations for the bi-annual meetings of EORTC’s Disease-Oriented Groups.

The role will furthermore ensure operational aspects of EORTC-organised events/conferences, including coordination and follow-up of event sponsorship-related operations and on-site logistics. Finally, the Assistant will support all aspects of communications (social media, newsletters, website).

Main responsibilities / Major Activities
Support to Events team (70%)

**Group Meeting operations**:
Support the organisation of the Spring & Autumn series of (12-16) Group meetings according to requirements, audience & objectives - collaborating closely with Groups’ points of contact for meeting agenda/content.
Set up individual Group Meeting webpages and update these with meeting agenda / other relevant information.
Manage the registration process for Group Meetings e.g., set up registration forms, respond to queries from participants, liaise with EORTC’s Network Relations Office regarding eligibility of participants, and communicate login instructions to participants.
Manage Group Meeting logistics-related communication to participants e.g., ensure appropriate mailing lists, send out timely communications and follow up as appropriate.
Coordinate meeting logistics e.g., book meeting timeslots, set up meeting platform (virtual/hybrid meetings) or arrange setup of meeting space (in-person meetings), organise speaker rehearsals, provide technical support during rehearsal & meeting; ensure meeting logistics are delivered smoothly and step up to resolve any issues.

**EORTC Event/Conference Logistics**:
Support the Events Manager on all logístical aspects prior to, during & after the event/conference, including:
Supporting industry third parties with logistics/operations related to their participation/sponsorship, leading up to & after the event.
Coordinating event/conference materials with external parties (e.g., media, suppliers) and arranging material shipment to event location.
Arranging accommodation at the event location, catering & social activities on-site.
Organising on-site personnel (e.g., hostesses, security, caterers).
Arranging on-site AV/IT.
Compile analytics of the event/conference for reporting purposes (e.g., attendance, coverage).
Support to Communications team (30%)
Preparing newsletters (using Mailchimp).
Supporting in elaborating social media plan.
Coordinating website updates.
Participating in the activities of the Communications team.
Profile
Degree in communications/public relations, hospitality management or a related field is preferred.
Experience in event organisation/operations is desirable.
Experience in event-related communications is a plus.
Strong organisational, time management & project management skills & experience; flexibility & high sense of priority setting - the ability to work independently on multiple meeting/event projects in parallel and deliver on agreed timelines.
Independent, self-starter who can drive deliverables to execution with mínimal supervision.
Strong attention to detail.
Desire to learn new technologies.
IT literacy / technical skills - proficient in the use of MS Office & notably MS Teams.
Excellent command of English (written & spoken) and presentation skills.

**Benefits**:
Competitive salary package
Hybrid working environment (from Belgium)
30 days holidays (full time)
Meal vouchers
Pension plan
Hospitalisation insurance and ambulatory care
Homeworking allowance
Reimbursement of public transport
Free parking

  • Communications and Events Assistant

    Il y a 2 mois

    Brussels, Belgique CLERENS Temps plein

    **Position closing date**: 31.01.2023 **Location**: Brussels **Hours**: Full time **Starting date**: as soon as possible ** Position Summary** The Communications and Events Assistant will join CLERENS Communications and Events department and will work under the guidance of a Communications Consultant. As a Communications and Event Assistant within CLERENS,...

  • Communications and Events Assistant

    il y a 2 semaines

    Brussels, Belgique CLERENS Temps plein

    **Job Category**: **Internship / Graduate** **Job Location**: **Brussels** **Expiration Date**: **01 Jul 2024** **About CLERENS** CLERENS is a leading public affairs and communications consultancy based in Brussels, specialised in advocacy, political and regulatory risk assessment, public funding, and strategic communications. CLERENS consultants have an...

  • Communications and Events Assistant

    il y a 4 jours

    Brussels, Belgique CLERENS Temps plein

    **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **16 Apr 2024** **About CLERENS** CLERENS is a leading public affairs and communications consultancy based in Brussels, specialised in advocacy, political and regulatory risk assessment, public funding, and strategic communications. CLERENS consultants have an...

  • Communications and Events Assistant Internship

    il y a 6 jours

    Brussels, Belgique CLERENS Temps plein

    **Job Category**: **Internship / Graduate** **Job Location**: **Brussels** **Expiration Date**: **31 May 2024** **About CLERENS** CLERENS is a leading public affairs and communications consultancy based in Brussels, specialised in advocacy, political and regulatory risk assessment, public funding, and strategic communications. CLERENS consultants have an...

  • Part-time Communication and Event Assistant

    il y a 3 semaines

    Brussels, Belgique EFAA - European Federation of Accountants and Auditors for SMEs AISBL Temps plein

    EFAA for SMEs is looking to recruit a part-time (65%) assistant with a keen interest in EU affairs, communication and event management who is a quick learner, able to understand technical matters and eager to contribute to EFAA’s mission and become a fully-integrated member of the team. EFAA’s work is focused on the needs of small - and medium-sized...

  • Communications & Events Assistant

    Il y a 2 mois

    Brussels, Belgique ECOS Temps plein

    **Internship - Communications & Events Assistant** **Application deadline: 24 March 2023** The Communications & Events Assistant will support the work of the Communications & Membership Department at the ECOS Secretariat. About ECOS: ECOS is an international NGO with a network of members and experts advocating for environmentally friendly technical...

  • Comunications Assistant

    il y a 4 jours

    Brussels, Belgique StP Communications Temps plein

    StP Communications is a PR agency in Brussels specialised in communication strategy, branding & pan-European campaign management WHAT WE ARE LOOKING FOR StP Communications is recruiting a COMMUNICATIONS ASSISTANT for a paid internship (M/F) to provide support to the agency. This is an excellent opportunity to understand leadership communication strategies...

  • Communications & Events Assistant

    Il y a 2 mois

    Brussels, Belgique ECOS aisbl Temps plein

    Application deadline: 24 March 2023 The Communications & Events Assistant will support the work of the Communications & Membership Department at the ECOS Secretariat. About ECOS: ECOS is an international NGO with a network of members and experts advocating for environmentally friendly technical standards, policies and laws. We ensure the environmental...

  • Communications & Events Assistant

    il y a 3 semaines

    Brussels, Belgique ECOS aisbl Temps plein

    The Communications & Events Assistant will support the work of the Communications & Membership Department at the ECOS Secretariat. **About ECOS**: ECOS is an international NGO with a network of members and experts advocating for environmentally friendly technical standards, policies and laws. We ensure the environmental voice is heard when they are...

  • Events and Logistics Assistant

    il y a 3 semaines

    Brussels, Belgique European Business Summits Temps plein

    **Job Category**: **Internship / Graduate** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **13 Jun 2024** **Internship / Events and Logistics Assistant** **Starting Date: September 2024** Do you want to work at the heart of the European Union? Are you looking for a first professional experience in a young,...

  • Part-time Administrative and Event Assistant

    il y a 4 semaines

    Brussels, Belgique EFAA - European Federation of Accountants and Auditors for SMEs AISBL Temps plein

    EFAA is looking to recruit a part-time (50%) assistant with a keen interest in EU affairs, communication and event management who is a quick learner, able to understand technical matters and eager to contribute to EFAA’s mission and become a fully-integrated member of the team. EFAA’s work is focused on the needs of small - and medium-sized accountants...

  • Part-time Administrative and Event Assistant

    Il y a 2 mois

    Brussels, Belgique EFAA - European Federation of Accountants and Auditors for SMEs AISBL Temps plein

    EFAA is looking to recruit a part-time (50%) assistant with a keen interest in EU affairs, communication and event management who is a quick learner, able to understand technical matters and eager to contribute to EFAA’s mission and become a fully-integrated member of the team. EFAA’s work is focused on the needs of small - and medium-sized accountants...

  • Communications and Events Officer

    il y a 3 semaines

    Brussels, Belgique European Partnership for Democracy Temps plein

    **Accountabilities and key relationships** The Communications and Events Officer reports to the EPD Communications Manager. In the daily work of the Communications Officer they will work very closely with other communications and events colleagues, with the EPD research team and Carnegie Europe colleagues working on the European Democracy Hub. This...

  • Event Assistant

    Il y a 2 mois

    Brussels, Belgique Unique Brussels Temps plein

    The company specialises in international digital marketing and communications. It works with a number of high-profile clients.   Description de la fonction For an internationally renowned client in digital marketing and communications, we are looking for an event assistant for several projects. The Event Assistant tasks include the following but are not...

  • Communications and Events Assistant

    il y a 3 semaines

    Brussels, Belgique TEPSA - Trans European Policy Studies Association Temps plein

    TEPSA is looking for a skilled and motivated Master students for a 4 months traineeship in its Brussels office. The traineeship can be remunerated through the Erasmus+ funding scheme, depending on agreements with sending Universities. The trainee will be in contact with TEPSA member institutes, and will be involved in the communication and dissemination of...

  • Events and Project Coordinator/assistant

    il y a 3 semaines

    Brussels, Belgique ICF Temps plein

    ICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services and looking for an Events and Project Assistant/Coordinator to join our team working on the implementation of large European contracts. As an Events and Project...

  • Events and Communications Intern

    il y a 4 jours

    Brussels, Belgique CECIMO Temps plein

    **Job Category**: **Internship / Graduate** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **26 Jul 2024** **Events and Communications Intern** The European Association of Manufacturing Technologies (CECIMO) is looking for an intern for six months, in the communications team. **Starting date**: 2 September...

  • Events and Communications Intern

    il y a 4 semaines

    Brussels, Belgique Bruegel Temps plein

    **Job Category**: **Internship / Graduate** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **23 Jun 2024** **Call for an Events and Communications Intern** **Starting date**: September 2024 **Duration**: 6 months - Brussels based Bruegel is recruiting an intern for six months, in the communications team. The...

  • Communication and Events Intern

    il y a 3 semaines

    Brussels, Belgique QUEST Temps plein

    **Job Category**: **Communications** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **17 May 2024** QUEST, European Network promoting Democratic, Inclusive and Sustainable Education is recruiting a Communications and Events Intern to support its activities aimed at enhancing the visibility of the actions promoted...

  • Communication & Events Intern

    il y a 2 semaines

    Brussels, Belgique European and International Booksellers Federation Temps plein

    **Job Category**: **Internship / Graduate** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **21 Jun 2024** **ABOUT **EIBF** The European & International Booksellers Federation (EIBF) is a non-commercial umbrella organisation representing national Booksellers Associations within the EU, the EEA and outside of...