Policy Officer

il y a 9 heures

Brussels, Belgique NATO - OTAN Temps plein

**1. SUMMARY**

The NATO Communications and Information (NCI) Organisation was established in 2012 as a subsidiary body to the North Atlantic Treaty Organisation with a view to meeting the collective requirements of NATO Nations for capability delivery and service provision related to Consultation, Command and Control, Communications, Information and Cyber Defence.

The NCI Organisation is composed of:

- a Governing Body, the Agency Supervisory Board (ASB), which consists of a representative for each NATO nation, chaired by a national, elected Chair, assisted by an independent Secretariat;
- an Executive Body, the NCI Agency, led by a General Manager;
- Multinational (MN) Programmes; and
- Communications and Information (C&I) Partnerships.

The incumbent will be part of the independent Secretariat, which is located at NATO Headquarters in Brussels, Belgium. The incumbent will provide staff support, including drafting, administrative, organisational, coordination and policy support, as well as procedural advice to the NCI Organisation Governing Bodies.

The incumbent, working under the direction of the Head, NCI Organisation Secretariat, and under mínimal supervision, will provide staff support to the ASB and other activities supported by the NCI Organisation Secretariat. S/he will be responsible for the development and coordination of organisational policies and procedures and for the provision of advice on organisational related issues to the NCI Organisation, in particular the ASB. S/he will coordinate and participate in projects and activities that need policy, procedural and resource planning contributions and analysis.

**2. QUALIFICATIONS AND EXPERIENCE**

**ESSENTIAL**

The incumbent must:

- possess a University degree or an equivalent level of qualification from an institute of recognised standing, in a field relevant for this position;
- be able to draft clearly and concisely at least in one of the official languages of the Organisation;
- have at least 7 years’ experience of work in areas of public or business administration related to organisational matters;
- demonstrate capacity for independent, conceptual analysis;
- have knowledge of NATO policies and current political and defence issues affecting the Alliance and its Partners;
- have excellent written and oral communication skills;
- demonstrate a flexible attitude and strong drive for teamwork and diversity;
- have experience in an International Organisation or national administration;
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; IV (“Upper Intermediate”) in the other.

**DESIRABLE**

The following would be considered an advantage:

- knowledge of organisational or corporate governance;
- experience with NATO C4ISR governance or NCI Agency operations;
- a post-graduate degree or equivalent level qualifications;
- experience of committee work.

**3. MAIN ACCOUNTABILITIES**

**Planning and Execution**

Offer policy support and advice to the NCI Organisation Governing Bodies. Provide staff support to the ASB. Manage efficiently and address all practical, administrative and logístical aspects of committee work. Make all necessary arrangements in connection with meetings of those committees. Track the implementation of committee decisions, report on progress and contribute to the timely execution of policy directives issued by the committee. Prepare the timetable, planning and agendas for meetings of the ASB. Draft decision sheets, assuring that they reflect accurately and clearly decisions. Follow-up on ASB decisions and take action as required.

**Expertise Development**

Provide independent advice to the NCI Organisation Governing Bodies, through the elaboration of Independent Reviews of revised or new policies, procedures and Directives. Elaborate on Strategic and Operational governance matters, and support the preparation and coordination of related products. Identify relevant issues for the Committees’ consideration and coordinate the preparation of appropriate materials and proposals for Committees’ consideration. Advise and assist the Chair of the committees in the orderly conduct of business. Present work and issues of concern in an effective manner to internal and external stakeholders. Proactively develop analytical skills and creative thinking in the development of solutions to increase efficiency.

**Stakeholder Management**

Deal with all liaisons and practical and administrative aspects of committee work to keep all contacts and concerned parties up-to-date. Advise the Committee Chair and other staff officers to produce quality, timely and decisive work. Maintain close and frequent contact with NCI Agency Staff, International Staff (IS), Customer Representatives and other NATO bodies, as well as with national delegations, international organisations and contacts, in order to ensure the timely and efficient dissemination of all relevant information,

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