Part-time Office

il y a 2 semaines


Zaventem, Belgique Care4You Temps plein

**Company**:
Our client is a young and innovative consultancy firm specialised in risk management and actuarial sciences. They are part of a global network with offices in different countries. They are known and respected for their multidisciplinary tailor-made approach and for the added value of the different services they offer. Their Belgian team (10-15 people) is small but fast-growing and has offices in the Zaventem-Diegem region. They are currently recruiting a Part-time (50-75%) Office & Business Support Assistant.

**Purpose of the role**:
The Office & Business Support Assistant will be in charge of the smooth running of the Belgian office and will support the local team in their daily activities. The Office & Business Support Manager will also ensure that a (virtual) network of Experts can deliver client work at the highest professional standards. The position will be based in Zaventem/Diegem but offers a lot of flexibility (only during 1 day/week presence in the office is required).

**Job description**:
Administrative support
- offering first class administrative support to the Partners and the team
- diary management, organising meeting and business trips (including the management of visa & passport requirements)
- setting-up calls/videoconferences/online meetings
- updating contacts’ lists
- preparing business-related documents, reports and presentations

Office & facility management
- ensuring the smooth running of the office (ordering office material, arranging repairs, liaising with suppliers,)
- negotiating and following up on contracts with suppliers
- liaising with landlord/building manager
- assisting with car fleet management in collaboration with colleagues from HQ

HR administration and accounting-related dutie
- preparing, sending and registering client invoices
- following-up on client payments, sending reminders if necessary
- checking & registering suppliers’ invoices
- monthly/quarterly processing of expense notes
- scanning and preparing the necessary documents for the external Accountant
- registering holidays/absences, liaising with social secretariat for payroll purposes
- helping out with the onboarding of new employees (from an administrative point of view)

Marketing & sales support
- updating the website, posting content on the company’s website and social media
- managing job advertisements on company website + external websites
- preparing and sending mailings
- preparing PowerPoint presentations
- updating databases

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and the needs of the team.

**Profile**:

- You are fluent in English and Dutch. An operational level in French is a strong asset.
- You have ideally minimum 3-5 years of professional experience as a Management/Executive Assistant or in an all-round Office Management/Business Support role
- Experience in the (international) service sector is essential. Experience working in a smaller structure and/or within a virtual office structure can be a strong asset.
- You are autonomous and extremely organised (planning own work, juggling multiple priorities, creating/improving work procedures, etc.)
- You are proactive and you have strong problem solving skills - you are able to think outside the box
- You are genuinely service minded and versatile, you are a quick learner
- You are a committed and resourceful self-starter and you can work with limited supervision
- You can communicate at all levels including Board level
- You are comfortable working in a virtual office structure (working from home during 4 days/week)

**Offer**:

- A part-time employment contract: 50% to maximum 75% (exact working schedule to be agreed upon)
- Permanent contract
- Starting date: ASAP
- A competitive salary
- Flexible work practices: only 1 day/week in the office (Fridays), rest of the time you can work from home
- The opportunity to work in a fast-growing, international, human-sized company with a very nice team



  • Zaventem, Belgique Care4You Temps plein

    **Company**: Our client is a young and innovative consultancy firm specialised in risk management and actuarial services. They are part of a global network with offices in different countries. They are known and respected for their multidisciplinary tailor-made approach and for the added value of the different services they offer. Their Belgian team (10-15...


  • Zaventem, Belgique Robert Half Belgium Temps plein

    Robert Half is currently looking for a full-time or 4/5th** administrative contract management officer** (M/F/X) for a company located in **Zaventem**. Robert Half is currently looking for a full-time or 4/5th** administrative contract management officer** (M/F/X) for a company located in **Zaventem**. It is a temporary assignment with the possibility of a...

  • Subcontracting Officer

    Il y a 4 mois


    Zaventem, Belgique Safran Aircraft Engine Services Brussels Temps plein

    **Safran Aircraft Engine Services Brussels** is a subsidiary of Safran Aircraft Engines, based at Brussels Airport (Zaventem, Belgium), specialized in the inspection, maintenance and repair (MRO) of the advanced LEAP jet engines that power the latest generation of the Airbus A320NEO & Boeing B737MAX narrow body families. The company is a key player in the...


  • Zaventem, Belgique Strand Associates Consulting Temps plein

    What you'll do - You will manage the portfolio of parts & accessories, including pricing; - Follow up on parts & accessories stock; - You set up the parts & accessories process (from dealer order to delivery) and make sure all available parts & accessories are available in the catalogue; - Making the orders for the parts & accessories and follow up on...


  • Zaventem, Belgique Medical Devices Temps plein

    **Headit is looking for a Technical Support Officer for the DACH & UK market.** **Where will you work?** The EMEA HQ of this leading, innovative Medical Devices company is located in Zaventem. **What are your responsibilities as a Technical Support officer?** As Technical Support Specialist, you are the trusted partner for customers based in the UK and...

  • HR Project Officer

    il y a 3 jours


    Zaventem, Belgique Avature Temps plein

    Company Business Unit Enabling Functions Primary Location Field of interest HR Industry Focus Industry Agnostic **Description of the position**: **Can’t wait to make an impact on the world?**You’re not alone. Join us in driving progress in the working world and beyond. **Your journey with us** At Deloitte, the Talent Project Management Office...

  • Office Manager

    il y a 7 jours


    Zaventem, Belgique UMAMIDO ATELIER Temps plein

    Functieomschrijving Welkom bij Umamido! Umamido is een jonge en groeiende ‘Fastcasual’ keten met 7 shops verspreid over België en 4 in Zwitserland. Dé perfecte bowl Japanse ramen kan je vinden op 4 locaties in Brussel, 3 in Vlaanderen, 3 in Genève en 1 in Lausanne. Kwaliteit en Japanse authenticiteit, daar gaat het om! Lokale ingrediënten, Ethisch...

  • Office Manager

    il y a 2 jours


    Zaventem, Belgique BIRD VZW Temps plein

    The BIRD is the official representation of all Belgian healthcare professionals from academic and non-academic centers including physicians, (study) nurses, researchers and other paramedical professions involved in the care for patients with IBD. We collaborate closely with patient organizations and interact with our pharma partners and the Belgian...

  • Parts Buyer

    Il y a 7 mois


    Zaventem, Belgique Toyota Motor Europe Temps plein

    Company Information: **TOYOTA** is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale...

  • Marketing Officer

    il y a 1 semaine


    Zaventem, Belgique Robert Half Belgium Temps plein

    Robert Half is momenteel op zoek naar een Marketing Officer (m/v/x) voor een full time opdracht in een familiaal bedrijf gelegen in Zaventem. Robert Half is momenteel op zoek naar een Marketing Officer (m/v/x) voor een full time opdracht in een familiaal bedrijf gelegen in Zaventem. nze klant is actief in de retail sector. Dit toonaangevend bedrijf is...

  • Security Officer

    Il y a 3 mois


    Zaventem, Belgique TUI Group Temps plein

    Zaventem, BEL Onsite Part Time 129771 39 **ABOUT OUR OFFER** - ** Personal benefits**: Attractive remuneration, discretionary bonus schemes, generous travel benefits, extensive health & well-being support, and more. - ** Flexible working**: Work is something you do, not somewhere you go. We encourage a healthy work-life balance with a dynamic working...


  • Zaventem, Belgique Eurofit Group Temps plein

    Eurofit offers you the opportunity to join our Group and become a part of our family. You can broaden your experience & further develop your skills, which enables you to grow in functional and personal expertise. Do you want to work local, or are you eager to travel to our European plants?_ - At Eurofit, it's up to you!_ Your Mission As General Manager...

  • Front Office Medewerker

    il y a 1 semaine


    Zaventem, Belgique TUI Temps plein

    **ABOUT THE JOB** - Welcome our guests and employees on arrival in a warm, welcoming, and professional manner. - Keep the front desk clean, tidy and supplied with all the necessary supplies - Answering, screening and forwarding redirect phone calls to the respective colleagues. - Receive letters, packages and send them to appropriate destination - Prepare...

  • Front Office Medewerker

    il y a 1 semaine


    Zaventem, Belgique TUI Temps plein

    ABOUT THE JOB Welcome our guests and employees on arrival in a warm, welcoming, and professional manner. Keep the front desk clean, tidy and supplied with all the necessary supplies Answering, screening and forwarding redirect phone calls to the respective colleagues. Receive letters, packages and send them to appropriate destination Prepare and manage...


  • Zaventem, Belgique Kia Belux Temps plein

    **Overview** Legal Compliance Officer oversees the legal and compliance aspects of Kia Belgium to safeguard the reputation and integrity of the company and the compliance with the relevant legal regulations and guidelines. You will collaborate with the legal teams of Kia EU and/or Kia HQ to perform the mission. This is a part time position (20...

  • Security Officer

    Il y a 7 mois


    Zaventem, Belgique Safran Aircraft Engine Services Brussels Temps plein

    **Safran Aircraft Engine Services Brussels** is a subsidiary of Safran Aircraft Engines, based at Brussels Airport (Zaventem, Belgium), specialized in the inspection, maintenance and repair (MRO) of the advanced LEAP jet engines that power the latest generation of the Airbus A320NEO & Boeing B737MAX narrow body families. The company is a key player in the...

  • Crewing Officer

    il y a 7 jours


    Zaventem, Belgique TUI Temps plein

    As a Crewing Officer you will be responsible for the short term crew planning. You are responsible for all flight and cabin crew rosters within a timeframe of 72h before departure. When flights are disrupted or in case of crew absence within the 72h timeframe, you will change rosters of flight and cabin crew taking into account and balancing crew comfort,...

  • Crewing Officer

    il y a 7 jours


    Zaventem, Belgique TUI Temps plein

    As a **Crewing Officer** you will be responsible for the short term crew planning. You are responsible for all flight and cabin crew rosters within a timeframe of 72h before departure. When flights are disrupted or in case of crew absence within the 72h timeframe, you will change rosters of flight and cabin crew taking into account and balancing crew...

  • Crewing Officer

    il y a 7 jours


    Zaventem, Belgique TUI Temps plein

    As a **Crewing Officer** you will be responsible for the short term crew planning. You are responsible for all flight and cabin crew rosters within a timeframe of 72h before departure. When flights are disrupted or in case of crew absence within the 72h timeframe, you will change rosters of flight and cabin crew taking into account and balancing crew...

  • Crewing Officer

    il y a 7 jours


    Zaventem, Belgique TUI Temps plein

    As a Crewing Officer you will be responsible for the short term crew planning. You are responsible for all flight and cabin crew rosters within a timeframe of 72h before departure. When flights are disrupted or in case of crew absence within the 72h timeframe, you will change rosters of flight and cabin crew taking into account and balancing crew comfort,...