Part-time Office
il y a 1 semaine
**Company**:
Our client is a young and innovative consultancy firm specialised in risk management and actuarial sciences. They are part of a global network with offices in different countries. They are known and respected for their multidisciplinary tailor-made approach and for the added value of the different services they offer. Their Belgian team (10-15 people) is small but fast-growing and has offices in the Zaventem-Diegem region. They are currently recruiting a Part-time (50-75%) Office & Business Support Assistant.
**Purpose of the role**:
The Office & Business Support Assistant will be in charge of the smooth running of the Belgian office and will support the local team in their daily activities. The Office & Business Support Manager will also ensure that a (virtual) network of Experts can deliver client work at the highest professional standards. The position will be based in Zaventem/Diegem but offers a lot of flexibility (only during 1 day/week presence in the office is required).
**Job description**:
Administrative support
- offering first class administrative support to the Partners and the team
- diary management, organising meeting and business trips (including the management of visa & passport requirements)
- setting-up calls/videoconferences/online meetings
- updating contacts’ lists
- preparing business-related documents, reports and presentations
Office & facility management
- ensuring the smooth running of the office (ordering office material, arranging repairs, liaising with suppliers,)
- negotiating and following up on contracts with suppliers
- liaising with landlord/building manager
- assisting with car fleet management in collaboration with colleagues from HQ
HR administration and accounting-related dutie
- preparing, sending and registering client invoices
- following-up on client payments, sending reminders if necessary
- checking & registering suppliers’ invoices
- monthly/quarterly processing of expense notes
- scanning and preparing the necessary documents for the external Accountant
- registering holidays/absences, liaising with social secretariat for payroll purposes
- helping out with the onboarding of new employees (from an administrative point of view)
Marketing & sales support
- updating the website, posting content on the company’s website and social media
- managing job advertisements on company website + external websites
- preparing and sending mailings
- preparing PowerPoint presentations
- updating databases
Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and the needs of the team.
**Profile**:
- You are fluent in English and Dutch. An operational level in French is a strong asset.
- You have ideally minimum 3-5 years of professional experience as a Management/Executive Assistant or in an all-round Office Management/Business Support role
- Experience in the (international) service sector is essential. Experience working in a smaller structure and/or within a virtual office structure can be a strong asset.
- You are autonomous and extremely organised (planning own work, juggling multiple priorities, creating/improving work procedures, etc.)
- You are proactive and you have strong problem solving skills - you are able to think outside the box
- You are genuinely service minded and versatile, you are a quick learner
- You are a committed and resourceful self-starter and you can work with limited supervision
- You can communicate at all levels including Board level
- You are comfortable working in a virtual office structure (working from home during 4 days/week)
**Offer**:
- A part-time employment contract: 50% to maximum 75% (exact working schedule to be agreed upon)
- Permanent contract
- Starting date: ASAP
- A competitive salary
- Flexible work practices: only 1 day/week in the office (Fridays), rest of the time you can work from home
- The opportunity to work in a fast-growing, international, human-sized company with a very nice team
-
Spare Parts Specialist
il y a 7 jours
Zaventem, Flandre, Belgique TN Belgium Temps pleinAbout UsSafran Aircraft Engine Services Brussels is a leading provider of MRO services for advanced LEAP jet engines. With over 75 years of experience and up to 20 international Part 145 certifications, we have established ourselves as a worldwide center of expertise in the air transport industry.Our company has a strong commitment to customer satisfaction...
-
Administrative Contract Management Officer
il y a 1 jour
Zaventem, Belgique Robert Half Belgium Temps pleinRobert Half is currently looking for a full-time or 4/5th** administrative contract management officer** (M/F/X) for a company located in **Zaventem**. Robert Half is currently looking for a full-time or 4/5th** administrative contract management officer** (M/F/X) for a company located in **Zaventem**. It is a temporary assignment with the possibility of a...
-
Parts & Accessories Specialist
il y a 14 heures
Zaventem, Belgique Strand Associates Consulting Temps pleinWhat you'll do - You will manage the portfolio of parts & accessories, including pricing; - Follow up on parts & accessories stock; - You set up the parts & accessories process (from dealer order to delivery) and make sure all available parts & accessories are available in the catalogue; - Making the orders for the parts & accessories and follow up on...
-
Hr Officer
il y a 3 jours
Zaventem, Flandre, Belgique Avature Temps pleinCompany Business Unit Primary Location Field of interest HR Industry Focus Industry Agnostic Description of the position Can't wait to make an impact on the world? You're not alone. Join us in driving progress in the working world and beyond. Your journey with us We are seeking a dedicated and knowledgeable HR Officer to join our HR Operations team. HR...
-
Planning & Preparation Officer
il y a 3 semaines
Zaventem, Belgique Sabena - Engineering Temps plein**Your Responsibilities**: - Create and amend the bill of work in concertation with the customer and the maintenance organization until it is approved by all parties - Ensure all Part 145 maintenance activities are planned and prepared in due time and that required resources are available allowing to execute and complete those maintenance activities within...
-
HR Officer
il y a 3 semaines
Zaventem, Flandre, Belgique Avature Temps pleinCompanyBusiness UnitPrimary LocationField of interestHRIndustry FocusIndustry AgnosticDescription of the positionCan't wait to make an impact on the world? You're not alone. Join us in driving progress in the working world and beyond.Your journey with usWe are seeking a dedicated and knowledgeable HR Officer to join our HR Operations team. HR Operations...
-
Office Manager
il y a 1 jour
Zaventem, Belgique BIRD VZW Temps pleinThe BIRD is the official representation of all Belgian healthcare professionals from academic and non-academic centers including physicians, (study) nurses, researchers and other paramedical professions involved in the care for patients with IBD. We collaborate closely with patient organizations and interact with our pharma partners and the Belgian...
-
Subcontracting Officer
il y a 3 semaines
Zaventem, Flandre, Belgique AEROCONTACT Temps pleinSAFRAN AIRCRAFT ENGINES SERVICES BRUSSELS recrute:Descriptif missionSafran Aircraft Engine Services Brussels is a subsidiary of Safran Aircraft Engines, based at Brussels Airport (Zaventem, Belgium), specialized in the inspection, maintenance and repair (MRO) of the advanced LEAP jet engines that power the latest generation of the Airbus A320NEO & Boeing...
-
Hospitality & Administration Officer
il y a 3 semaines
Zaventem, Belgique TMC Temps pleinBelgium Application Lifecycle Management Zaventem On-site Are you our new Hospitality & Administration Officer? You can work independently, take initiative, like to organize the office & events, are people minded and can support HR administratively. - About The Member Company - We are a global high-tech consultancy company with a team of entrepreneurial...
-
Parts Buyer
il y a 3 semaines
Zaventem, Belgique Toyota Motor Europe Temps pleinCompany Information: **TOYOTA** is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale...
-
Recruitment Pool: Type Rated First Officers B737
il y a 1 semaine
Zaventem, Belgique TUI Temps plein**Location**:Belgium **Function**:First Officer **Full/Part Time**:Full Time TUI keeps bringing his passengers with our known TUI-smile to our destinations and for our summer season we are making a **recruitment pool.** At TUI fly you work in a professional environment with high safety standards. As a **First Officer** you will already be given quite some...
-
General Manager Assistant
il y a 15 heures
Zaventem, Belgique Eurofit Group Temps pleinEurofit offers you the opportunity to join our Group and become a part of our family. You can broaden your experience & further develop your skills, which enables you to grow in functional and personal expertise. Do you want to work local, or are you eager to travel to our European plants?_ - At Eurofit, it's up to you!_ Your Mission As General Manager...
-
Purchasing Officer
il y a 2 semaines
Zaventem, Belgique Safran Aircraft Engine Services Brussels Temps plein**Safran**is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 81,000 employees and holds,...
-
Payroll Officer
il y a 2 semaines
Zaventem, Belgique Bridgestone Temps plein**Payroll Officer**: **POSITION SNAPSHOT**: - JobReq ID: 46271- Type of work: On site- Type of contract: Open-ended/permanent- Full/Part Time: Full time- Location: Zaventem, BE**OUR COMPANY**: Bridgestone in Europe, CIS, Middle East, India and Africa (BSEMIA), headquartered in Zaventem (Belgium), is a subsidiary of Bridgestone Corporation, a global leader...
-
Security Officer
il y a 3 semaines
Zaventem, Belgique Safran Aircraft Engine Services Brussels Temps plein**Safran Aircraft Engine Services Brussels** is a subsidiary of Safran Aircraft Engines, based at Brussels Airport (Zaventem, Belgium), specialized in the inspection, maintenance and repair (MRO) of the advanced LEAP jet engines that power the latest generation of the Airbus A320NEO & Boeing B737MAX narrow body families. The company is a key player in the...
-
Crewing Officer
il y a 1 jour
Zaventem, Belgique TUI Temps pleinAs a Crewing Officer you will be responsible for the short term crew planning. You are responsible for all flight and cabin crew rosters within a timeframe of 72h before departure. When flights are disrupted or in case of crew absence within the 72h timeframe, you will change rosters of flight and cabin crew taking into account and balancing crew comfort,...
-
Crewing Officer
il y a 1 jour
Zaventem, Belgique TUI Temps pleinAs a **Crewing Officer** you will be responsible for the short term crew planning. You are responsible for all flight and cabin crew rosters within a timeframe of 72h before departure. When flights are disrupted or in case of crew absence within the 72h timeframe, you will change rosters of flight and cabin crew taking into account and balancing crew...
-
Legal & Compliance Officer
il y a 4 semaines
Zaventem, Belgique Kia Belux Temps plein**Overview** Legal Compliance Officer oversees the legal and compliance aspects of Kia Belgium to safeguard the reputation and integrity of the company and the compliance with the relevant legal regulations and guidelines. You will collaborate with the legal teams of Kia EU and/or Kia HQ to perform the mission. This is a part time position (20...
-
Legal & Compliance Officer
il y a 1 jour
Zaventem, Belgique Kia Belux Temps plein**Overview** Legal Compliance Officer oversees the legal and compliance aspects of Kia Belgium to safeguard the reputation and integrity of the company and the compliance with the relevant legal regulations and guidelines. You will collaborate with the legal teams of Kia EU and/or Kia HQ to perform the mission. This is a part time position (20...
-
Payroll Officer
il y a 3 semaines
Zaventem, Belgique PepsiCo Temps plein**Auto req ID**: 266025BR The Payroll officer will be responsible for the correct and timely execution of all Payroll activities for the assigned legal entities within Pepsico BE and NL. Next to the routine queries from HR or employees, the payroll officer must deliver timely and accurate reporting and support changes and projects on an ad-hoc basis on...