Executive Assistant

il y a 2 jours

Heverlee, Belgique Synergie Temps plein

Administratively support the Executive Committee and the HR department

Support to various other departments (Sales, Product Management ao) on ad hoc basis

Attend various meetings (Executive Committee, European Sales Meetings, etc.), write and distribute the minutes of the meetings

Organize accommodation and flights for the various trips of the EC Members

Collect and follow up necessary signatures on various documents, and to ensure they are delivered correctly to the concerned party/parties and filed correctly

Incorporate requested or received information in reports, presentations, and provide it to the relevant people

Manage different agendas and long-term schedules in an efficient and coordinated way

Manage pool cars on site and other administrative, HR related tasks

Preparation and Approval of various requests in related software systems (management of SAP Purchase request/invoices, Travel expense reports, Pro-time registrations)

Ordering of supplies (e.g., for board meeting room, office)

Professional bachelor’s in office management, or equal to experience of 3 to 5 years

Proficient communication skills in Dutch and English, French and German are a plus

Well-organized, loyal, accurate, discrete, and reliable

**MS Office**: Outlook, PowerPoint, Word, and Excel skills are required

Challenging job in a growing company

Multicultural environment

Full time employment with a contract for an indefinite period

Flexible working hours and competitive salary including benefits (meal vouchers, hospitalization, and group insurance)

Possibility to telework

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