Administrative and Sales Support

il y a 2 heures

SintGillis, Belgique Satellite Industries Temps plein

**The company**:
Satellite Industries SPRL is the European division of the American company named: Satellite Industries Inc., the world’s largest supplier of products in the portable toilet industry including toilets, service units and chemicals. The European Headquarter is in Brussels.

Satellite is global market leader, both for volume and quality. It's a family owned, long term successful company guaranteeing employment stability, long term growth opportunities with a drive to always improve ourselves and progress. We will be a fun, professional, ethical, safe environment.

Satellite is a strong medium sized company, large enough to be the market leader, but small enough to continue to cultivate our “family" spirit and a friendly, cooperative spirit between colleagues across multiple countries.

**Your mission**:
**_Admin support _**
- Management of general phone
- Visitors' reception
- Receiving packages
- Expense reports (credit card)
- Mail handling (get, sort & date-stamp the mail, get payment approval for suppliers' invoices & send them out for payment)
- Maintain office supplies level (stationery, water, coffee, tea, trash bags, tissues)
- Monitoring of cartridges, trash bags capacity, bathrooms rollers, lamps' and alarms' functioning, kitchen towels)
- Prepare meeting room when needed (clean before & after, nothing lying, foresee catering,)
- Organization of meetings and trade shows (Christmas meals, business meetings, team buildings,...), with the help of the he Office Manager
- Verification, approval and coding of certain types of incoming invoices
- Petty Cash management and month-end report
**_Sales support : _**
- Take off work from customer service representatives to allow them to take care of most of the order management of regular and recurring unit orders
- Assist the sales team with any support work such as: calling customers monthly to check their needs with them for the rolling forecast, proactively following up in writing on smaller quotes (during peak season from March to July)
- Marketing support during trade shows
- Print out company invoices and send them to customers
- Creation of credit notes
- Organize sales trips/shows for Area Managers (logistics and visit appointments, hotels, flights, car rentals)
- Together with the Area Managers, write up action items from their trip
- Follow up with Area Managers to make sure action item deadlines are observed, with the help of the Office Manager
- Handle market surveys by phone and analyse the answers and report the conclusion and /or recommendations
- Search Internet to find prospects
- Validate new prospects by calling them and communicate details to Marketing dept.
- Maintain and validate existing database
- Communicate with sales team about validated prospects and their needs
**Your profile**:

- You have 2- 3 years’ experience in a similar role
- You can communicate easily in French and English (fluent level), oral and written. Any additional European language is a plus
- You have a very good knowledge of Outlook, Word and Excel
**Your competencies**:

- You are customer oriented
- You have administrative, record-keeping, and clerical skills;
- You can work in a fast and demanding environment in a multitasking mode
- You have strong interpersonal skills;
- You can manage priorities and you have an eye for details
- You are a problem-solver
- You are organized and rigorous
**Our offer**:

- Good working atmosphere
- International environnement
- Full-time permanent contract
- Attractive salary based on profile and experience
- Annual profit-sharing programme
- Annual salary increase programme based on objective measurement tools.

**Job Types**: Full-time, Permanent contract

**Salary**: €2,400.00 - €2,600.00 per month

Schedule:

- Monday to Friday

**Language**:

- French (required)
- English (required)

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