Human Resources and Administration Officer M/w/x

il y a 3 semaines

Brussels, Belgique FONDATION INTERNATIONALE POUR LES DÉFENSEURS DES DROITS DE L'HOMME Temps plein

**Description de l’entreprise
**ProtectDefenders.eu is the EU's Human Rights Defenders Programme, implemented by international civil society. The Brussels-based secretariat is part of the coordinating mechanism between civil society and the European Union, with budgetary, grants, advocacy and reporting responsibilities, and houses a small team in Brussels and abroad.

**Description de la fonction
**Based at the Secretariat's office in Brussels and reporting to the Head of Finance, the HR& Admin
officer supports the dynamic and energetic team of the Secretariat by ensuring a smooth operational
and administrative working environment. The responsibilities of this role stretch across the
following domains: HR administration, office management, asset management and office security.
As part of the Finance team the incumbent might be asked to support the Finance team as back-up
and as requested. A non-exhaustive list of responsibilities are outlined below

MAIN TASKS AND RESPONSIBILITIES

HR Administration
- First point of contact for employees for all HR related matters
- Provide advice and support to management on all HR related matters and report HR

related data
- Payroll administration in coordination with the external payroll company
- Preparing HR documents such as employment certificates, contracts of employment,

etc.
- Coordinating staff on-boarding and off-boarding activities
- Coordinate and ensure liaison with insurances companies
- Coordinate working permits requests
- Ensure proper filing and safe-keeping of HR administrative documentation

Office Management and Security
- Ensure office supplies and office maintenance
- Office utilities and office rental management and follow up
- Ensure proper filing and safe-keeping of administrative documentation
- Implement office safety and security standards and protocol
- First point of contact with the IT support company, office building managers and

cleaning services as needed Procurement and Asset Management
- Maintain assets inventory and service providers' registry
- Communicate with vendors for procurement according to internal and EU rules and

regulations
- Validating procurement processes and being part of the evaluation process
- Support logistics of travel and meetings as necessary
- Ensure proper filing and safe-keeping of administrative procurement documentation

**Description du profil
** QUALIFICATIONS REQUIRED
- Bachelor degree, preferably in HR related field
- 1-3 years experience in HR/Admin/Office management position, preferably in the Belgian

context
- Excellent knowledge of Belgian HR legislation
- Working knowledge of Word and Excel
- Experience with SD Worx system is an asset
- Strong communication skills in English and either French or Dutch

PERSONAL SKILLS
- Ability to handle confidential and sensitive information.
- Outstanding interpersonal and communication skills.
- Ability to adapt to multidisciplinary work in the environment of a multicultural team.
- Ability to work with people who are in stressful and difficult situations.
- Good organisational skills, detail - oriented. Ability to plan and prioritize work in an

efficient manner.

**Avantages du poste
** STARTING DATE & CONDITIONS
- Preferable starting date: 1 February 2023
- Duration and conditions: 12-month renewable contract (32 hours per week) - gross monthly

salary based on experience and seniority
- Excellent benefits such as meal vouchers, eco vouchers, insurance and pension plan,

transport allowance
- 26 vacation days pro-rata and 5 additional vacation days
- European Supplementary Holidays

HOW TO APPLY?

Please send your CV and cover letter (please include information about your availability) before 25
surname'.

Interviews will be held online and in-person.

**Informations supplementaires**
Lieu de travail Bruxelles, Belgique

Type de contrat : Travail

Spécificités des horaires : Travailler à temps partiel, Deeltijds werk

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