Human Resources and Administration Officer

il y a 3 semaines


Brussels, Belgique ProtectDefenders.eu, the EU Human Rights Defenders Mechanism Temps plein

**PURPOSE OF THE POSITION**

Based at the Secretariat’s office in Brussels and reporting to the Head of Finance, the Human Resources & Admin officer supports the dynamic and energetic team of the Secretariat by ensuring a smooth operational and administrative working environment. The Terms of Reference for this position are available for download here. The responsibilities of this role stretch across the following domains: HR administration, office management, asset management, and office security. As part of the Finance team, the incumbent might be asked to support the Finance team as a backup and as requested. A non-exhaustive list of responsibilities is outlined below.

**MAIN TASKS AND RESPONSIBILITIES**

**HR Administration**
- First point of contact for employees for all HR related matters
- Provide advice and support to management on all HR related matters and report HR related data
- Payroll administration in coordination with the external payroll company
- Preparing HR documents such as employment certificates, contracts of employment, etc.
- Coordinating staff on-boarding and off-boarding activities
- Coordinate and ensure liaison with insurances companies
- Coordinate working permits requests
- Ensure proper filing and safe-keeping of HR administrative documentation

**Office Management and Security**
- Ensure office supplies and office maintenance
- Office utilities and office rental management and follow up
- Ensure proper filing and safe-keeping of administrative documentation
- Implement office safety and security standards and protocol
- First point of contact with the IT support company, office building managers and cleaning services as needed

**Procurement and Asset Management**
- Maintain assets inventory and service providers’ registry
- Communicate with vendors for procurement according to internal and EU rules and regulations
- Validating procurement processes and being part of the evaluation process
- Support logistics of travel and meetings as necessary
- Ensure proper filing and safe-keeping of administrative procurement documentation

**QUALIFICATIONS REQUIRED**
- Bachelor’s degree, preferably in HR related field
- 1-3 years experience in HR/Admin/Office management position, preferably in the Belgian context
- Excellent knowledge of Belgian HR legislation
- Working knowledge of Word and Excel
- Experience with SD Worx system is an asset
- Strong communication skills in English and either French or Dutch

**PERSONAL SKILLS**
- Ability to handle confidential and sensitive information.
- Outstanding interpersonal and communication skills.
- Ability to adapt to multidisciplinary work in the environment of a multicultural team.
- Ability to work with people who are in stressful and difficult situations.
- Good organisational skills, detail-oriented. Ability to plan and prioritize work in an efficient manner.

**STARTING DATE & CONDITIONS**
- Preferable starting date: 1 February 2023
- Duration and conditions: 12-month renewable contract (32 hours per week) - gross monthly salary based on experience and seniority
- Excellent benefits such as meal vouchers, eco vouchers, insurance, and pension plan, transport allowance
- 26 vacation days pro-rata and 5 additional vacation days
- European Supplementary Holidays

**HOW TO APPLY?**

Interviews will be held online and in person.

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite



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