Admin Assistant

**Location**:
Braine L’Alleud, Belgium

**Security Clearance**:
NATO Secret

**Reference No**:
C003170 / Braine L’Alleud

**Skills, knowledge, experience required**:

- Excellent presentation and communication skills and an ability to interact with all levels of an organisation up to board level management;
- Analytical / Data investigation skills;
- Experience in creation and maintenance of management reports;
- Knowledge of NCIA Project Management tools;
- Current experience in budgetary planning and management;
- Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP;
- Demonstrated skills in MS Office suite, including MS Word, MS Excel, MS PowerPoint and MS SharePoint;
- Development experience in MS SharePoint (Create, Manage and Update sites and lists);
- Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
- Current knowledge of NATO organization, internal structure and relationships;
- Knowledge of current working practice of NSIP processes/procedures;
- Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
- Good organisational, coordination and communication skills;
- Process creation, improvement and development;
- Experience of general document drafting and preparation;
- Creation and delivery of presentations, briefings and reports;
- Quality Assurance of documentation.

**Desirable**:

- Prior experience in a NATO IT-Project/IT-Service Delivery Environment;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization and committees, including ACO, ACT, Infrastructure Committee and Budget Committee and their working groups;
- Knowledge of the NCI Agency

**Duties/role**:

- Providing direct staff-level support to the assigned SMC Projects Management Lead;
- Supporting to deliver and update SMC financial reports;
- Supporting to deliver Project Management Deliverables (e.g. Reports, Plans, Protocols);
- Supporting to update the SMC Risk/Opportunity Register, monitoring and controlling mitigation activities and deliverables;
- Supporting to update the SMC Issue Register, monitoring and controlling related activities and deliverables;
- Providing direct support to SLC/DSLC is maintained with the HPMO office;
- Providing direct support to SAOs/PMs/SDMs in respect of the delivery of projects/services;
- Coordinating the Project Board inputs, meetings, and outputs process within HPMO;
- Providing KPI metrics to Service Areas and following up on observations;
- Monitoring and control of metrics;
- Contributing to meetings with relevant branch management and staff;
- Participating in weekly management meetings;
- Monitoring resource allocation across relevant Service Areas and key skill sets and reporting issues/observations for rectification;
- Providing Quality Assurance checks on Project Management Deliverables;
- Supporting and contributing to the internal SMC guidance and development process;
- Deputizing for equal or higher grade SMC staff;
- Performing other duties as may be required.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,