Executive Assistant to Vice President

Il y a 4 mois

Evere, Belgique Start People Temps plein

**Team description**

Corporate Affairs & Sustainability purpose is to positively influence our business environment and create advocates through contribution to society, people, planet by enhancing our reputation with all our key stakeholders and being a role model in sustainable business, with transparent and open communication.

Our vision for 2030 is to be recognized by the society as a role model for sustainability, substantiated in concrete commitments that show Toyota’s leadership in Environment (CN 2040, Circular Business), Social Impact and Governance (Human Rights and Transparency) and to have an influential internal & externally earned advocate community that promotes our contribution to economy, society and environment and makes us the most respected Corporate Organization and the #1 respected brand in Chosen Area of Activity.

Toyota Mobility Foundation mission in Europe is to identify and implement activities to support the strengthening of mobility systems, overcoming mobility barriers improving access to vulnerable groups and mobilize low-carbon communities through partnership with universities, governments, non-profit organizations, research institutions and other stakeholders.

**Your responsibilities**
- Personal assistant (including agenda, expense & travel management) for Corporate Affairs Vice President.
- Agenda, travel & expense management for Head of Corporate and Product Communication
- Budget controller for Vice President budget
- Office Management, meeting room management, administration of group calendars, etc
- Processing PR/PO in Oracle
- Organisation of Corporate Affairs off-site meetings (hotel, catering, venue, registration process)
- Support on PowerPoint presentations, mailings, etc
- Organisation of yearly Christmas Party / Teambuilding activity
- Follow up on HR processes such as holiday requests, performance reviews, etc.
- Administrative responsibilities (contract preparation, invoices, communication with Japan for administrative purposes, etc.).
- Ad-hoc requests from Heads of in the function.

**Profil**

**Your profile**
- Fluent in English (Toyota Motor Europe Language)
- Fluent in French and/or Dutch
- Experienced Personal Assistant
- Able to work & perform under pressure
- Flexible in handling last minute requests and change
- Multitasker
- Team player
- Discrete, able to handle confidential material and information
- Reliable and loyal
- Pro active

**You have a Toyota DNA, this means you demonstrate/show the following behaviours**:
Courage: you are ready to let go of the easy path to reach challenging targets

Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach

Creativity: your passion drives you to explore innovative ideas and challenge the impossible

Curiosity: you combine imagination and fact-based observation

Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success

**Offre**

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. We provide flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.

At Toyota Motor Europe, we are committed to providing equal employment opportunity to all. All our recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. We do not tolerate harassment or discrimination as our individual experiences and overall diversity is our key strength. Together we have the power to make a positive change and go beyond the ordinary.

If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

**Contract**:
Interim contract (weekly renewed) with option permanent contract after minimum 6 months

Start date: ASAP

Full time

Hybrid : Toyota Motor Europe Head Office in Evere and possibility for home office.

**Entreprise**

TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

We are excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

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