Coordinator, ERP Competency Centre

il y a 1 semaine

Brussels, Belgique NATO - OTAN Temps plein

**1. SUMMARY**

The NATO International Staff (IS) Office of Financial Control (OFC) is primarily responsible for the management of financial and budgetary control systems for several NATO entities, primarily the NATO IS Civil Budget. As the custodian of member Nations’ funds, the OFC provides reliable and value adding financial and procurement services, in support of front-line Divisions, enabling them to achieve their objectives. It works to comply with International Public Sector Accounting Standards (IPSAS) and other best practices, including the management of enterprise risk.
The OFC is responsible for procurement, financial operations and reporting for: the NATO IS civil and reimbursable budgets (including satellite offices); all NATO-wide pensions funds (currently: defined benefit pension scheme, defined contribution pension scheme and retirees medical claims fund); the New NATO Headquarters Project and other NATO agencies/bodies located at NATO HQ for which OFC is responsible for providing procurement, budgetary, financial and accounting services, which currently are the NATO Naval Forces sensors and weapons Accuracy Check Site (FORACS) and the Munitions Safety Information Analysis Centre (MSIAC). OFC is also responsible for providing procurement, cash management, finance and accounting support to a number of extra budgetary funds (including trust funds) and bilateral arrangements, including the Tax Reimbursement Agreement with the United States (U.S.). The NATO-IS budget includes Brussels Headquarters operations as well as external Offices.
The Office of Financial Control is organised around five functions, (1) Control, Accounting and Finance, (2) Treasury, (3) Procurement, (4) Missions and (5) ERP Competency Centre, with a Front Office overseeing these functions.
Standards applicable to NATO in the finance area are the NATO Financial Regulations, the NATO-IS Financial Rules and Procedures, the International Public Sector Accounting Standards, the NATO Civilian Personnel Regulations, and the NATO Code of Conduct. NATO IS uses COSO as the reference framework for internal control systems.
NATO Headquarters (HQ) has implemented an Enterprise Resource Planning (ERP) solution to support the management of resources and daily staff operational activities (Constellation Project). Release 1 of the Constellation Project introduced a single integrated solution at NATO Headquarters with the objective of streamlining Finance, Procurement, Budget and Human Resources business processes across NATO International Staff (IS) and Agencies.
The ERP Competency Centre (also known as the Management Systems Service) is responsible for providing directorship and oversight over user aspects of design, development, implementation, and operation of the ERP and other financial and procurement systems. Under the direction of the Financial Controller, the ERP Competency Centre functions as the NATO HQ central office for the administration of the ERP and other finance and procurement systems (including system requirements management role, access management, master data management and advanced reporting).

**2. QUALIFICATIONS AND EXPERIENCE**

**ESSENTIAL**

The incumbent must:

- have a good general education at least to higher secondary level or to secondary level complemented by training in accountancy or finance;- have at least 3 years of professional experience in accounting, including accounting in foreign currencies, managing and controlling administrative expenses and cost/budget control experience;
- demonstrate integrity and act consistently with organisational values;
- have strong knowledge of standard Information Technology (IT) systems and software (spread sheets, databases);
- have experience in using an Enterprise Resource Planning (ERP) system or other commercial off-the-shelf accounting and/or procurement software;
- have strong communications skills;
- have strong analytical thinking;
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.

**DESIRABLE**

The following would be considered an advantage:

- familiarity with the organisation and operation of NATO;- knowledge of a specific set of accounting standards (e.g. International Financial Reporting Standards (IFRS), International Public Sector Accounting Standards (IPSAS));
- experience in providing first line support to a large user community;
- ability to draft basic documents and to collect and analyse data;

**3. MAIN ACCOUNTABILITIES**

**Expertise Development**
Process master data (i.e. supplier (or beneficiary) records, customer records, bank account records, flexfield values for the NATO Accounting Flexfield and account code combinations (a.k.a. AFF) in Oracle E-Business Suite in accordance with procedures applicable to NATO-IS and Agencies. The activities for such items are: creation and maintenance including deactivation. The incumbent verifies the su

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