Office Coordinator

il y a 3 semaines


Brussels, Belgique Robert Half Belgium Temps plein

**Robert Half **is currently looking for an** Office Coordinator (M/F/x) **for a company located in Brussels.

**Robert Half **is currently looking for an** Office Coordinator (M/F/x) **for a company located in Brussels.

Our client is an international consulting company active in the **financial sector.**

**The responsibilities** for this function as **Office Coordinator** are:
**IT Support**
- You manage and provide IT support across all locations: onboarding of new team members, network issues, server access, printer, camera, meeting room connections, network interruption,...) ;
- You provide support to various IT related projects: expense management, absence management, Data Security, etc. ;
- You order all IT and mobile equipment and ensure appropriate set up: laptops, smartphones, cables, adapters, docking stations,;
- You manage the company mobile subscriptions ;
- You monitor and track individual consumption to ensure compliance with company policy ;
- You are responsible for the onboarding of new starters: needs identification, order and delivery, user management, communication to relevant parties.

**Administrative & HR Support**
- You manage and monitor all expenses including those made with the Company credit cards: Ensure all receipts / booking confirmations are provided in a timely manner, that expense claim forms are appropriately completed and coordinate with accounting for employee reimbursement ;
- You manage invoicing of client's file and payment encoding ;
- You manage monthly payroll to include preparation and submission of variable elements via ProSalary ;
- Proceed and file the monthly payroll invoices and payslips for Belgian employees.
- You ensure absences and holidays are recorded on payroll ;
- You monitor and update the budget spreadsheets for the department ;
- You manage lunch vouchers.

**The required qualifications** for the position as **Office Coordinator** are:

- You have an excellent knowledge of English and French (oral and written). Dutch is a plus ;
- You have a first similar experience in coordinating an Office from a process and administrative point of view ;
- You are an advanced user of the Microsoft Office Tools (Word, Excel, Powerpoint, Outlook) and CRM /ERP systems ;
- You are well organized and are able to manage priorities ;
- You have an eye for detail and can be critical to improve the processes efficiency ;
- You have excellent communication skills and are able to build relationships with your professional contacts ;
- You are creative and open to acquire new skills ;
- You are a team player.

Our client offers:

- A 6-months extendable contract within a fast growing company ;
- A work regime of 38 hours / week ;
- You will be part of a dynamic team and will have international contacts ;
- The possibility of working from home ;
- A competitive salary package with extralegal advantages.



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