Travel & Office Coordinator
il y a 10 heures
Are you looking for a new opportunity in a fast-moving global company with a family feel? A job where you could have an impact?
We are looking for a Travel & Office Coordinator to support our HQ Administrative team based in Wavre, Belgium.
The key individual will provide support to the administrative side of key projects, manning reception and telephones, staff travel bookings, and supporting Awards programmes and events.
**About the team**:
The RHEA Group HQ Administrative team is responsible for the delivery of the day-to-day office support to the Belgian Headquarters office as well as the Luxembourg office.
As an international company with many expats and mobile staff working in numerous locations, requests can be varied and not always ‘standard’, with queries coming from employees located in other office locations.
**Tasks and Activities**:
The scope of work will include:
- Answering incoming telephone calls and ensuring a secure reception area.
- Welcoming and directing visitors as appropriate, managing the set-up of the meeting rooms, ordering lunches and organising drinks for the meetings.
- Ordering and managing the stock of office supplies.
- Liaising with the building landlord and the management facilities company as necessary (cleaning company etc.).
- Processing and treatment of all the outgoing and incoming mail for the company, including IT parcels for employees.
- Providing ad hoc administrative support to different departments when needed (preparing of training materials, staff gifts etc.).
- Supporting the organization of Company events (workshop, annual parties etc.).
- Supporting and backing-up the Car fleet Manager.
- Managing the business travel requests for all Business Services employees in Europe and Canada.
- Follow-up and reviewing the invoices in our ERP system on daily basis.
- Supporting the Diegem, Redu and Luxembourg office needs.
- Maintaining the register of all the expenses made on the company credit card and preparing the monthly statement for the finance team.
- Providing ad-hoc admin support to the Marketing and Communications department.
- Preparing the business cards, ordering and liaising with the provider.
- Administering and coordinating the annual Awards for Excellence and Innovations Programme.
- Ensuring support is provided to regular archiving activities.
- Supporting the Office Manager with additional reasonable tasks as requested.
**Skills and Experience**:
The following skills and experience are mandatory:
- Experience in administrative work as a Receptionist and/or Administrative Support.
- A demonstrable ability to handle sensitive situations and maintain a high degree of confidentiality.
- Excellent verbal and written communication skills and are ‘customer excellence’ minded.
- You are proactive, can self-manage and have a strong attention to detail.
- Flexible and are a team player.
- Excellent communication skills.
- Customer service is at the heart of everything you do.
- Fluent in English and French, both written and spoken.
The following skills and experience would be highly desirable:
- Experience organizing travel arrangements for others.
- A working knowledge of other European languages.
**Why should you apply?**:
- You will have the opportunity to work within a major institution.
- **We encourage everyone to think outside the box and to push the boundaries of traditional knowledge.** This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; personalized training and development programmes; flexible relocation support.
-
Office Coordinator
il y a 1 semaine
Wavre, Belgique Unique Temps plein**Description**: Provide administrative support to Management and to partners including customers, consultants, board members and vendors: Reception: Answering telephones and give information to callers, take messages, or transfer calls to appropriate individuals; Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons...
-
Facility Coordinator
il y a 1 semaine
Wavre, Belgique ENGIE Temps pleinPour notre client (situé dans le **Brabant-Wallon**), nous sommes à la recherche d’un Facility Coordinator pouvant assurer les tâches facilitaires nécessaires à la gestion de bâtiments. Dans le cadre de cette fonction, vous organisez, dirigez et veillez au suivi d’une équipe de techniciens/ouvriers/sous-traitants lors de l’exécution des...
-
Sales Support Coordinator
il y a 1 semaine
Wavre, Belgique Robert Half Temps pleinPour l'un de ses clients, Robert Half est à la recherche urgente d'un Sales Support Coordinator (m-f-x) parlant le français et l'anglais pour une mission d'intérim en vue d'engagement.Notre client est situé dans la région de Louvain-la-Neuve.En tant que Coordinateur du Support Commercial (m-f-x), vous jouerez un rôle essentiel en...
-
Construction Safety Coordinator
Il y a 7 mois
Wavre, Belgique Jefferson Wells Temps pleinLocation: **Wavre** **#24117** **Construction Safety Coordinator - Senior** **The mission** The construction EHS coordinator shall be a competent construction professional, responsible for checking that the project construction activities are executed safely in accordance with the company’s requirements. **What are the responsibilities?**: - coordinate...
-
QA Gmp Coordinator
il y a 1 semaine
Wavre, Belgique SGS Temps pleinDescription de l'entreprise - SGS est une importante société internationale d’inspection, de vérification, de testing et de certification. La société emploie plus de 97 000 personnes et dispose d’un réseau de plus de 2600 bureaux et laboratoires dans le monde._ **Afin de rejoindre le département QA (Quality Assurance) de notre laboratoire deSGS...
-
Office Assistant
Il y a 9 mois
Wavre, Belgique Parexel Temps pleinParexel is recruiting for a part-time Office Assistant for our office in Wavre, Belgium. As the** Office Assistant **you will serve as the first point of contact for all visitors at the Parexel office. The key responsibilities will include informing company personnel of visitor arrival, maintain security and telecommunications system and informing visitors...
-
Assistant Back Office
Il y a 6 mois
Wavre, Belgique Unique Temps plein**Description**: Pour cette fonction d'Assistant Back-Office, vous êtes responsable de la bonne exécution des tâches suivantes: (Cette liste est non exhaustive): - Accueil & reception - Gestion du courrier IN/OUT - Gestion des salles de reunion + preparation & logistique réunions - Logistique bâtiment (contact g -...
-
Back Office Coordinator
Il y a 7 mois
Wavre, Belgique Unique Temps plein**Description**: **Role**: “Must to have/Do”: Based on a solid understanding of our two business activities, you will take responsibilities of various administrative tasks related to OPE Sales: - Process sales orders received from our European customers to company organization, - Make and submit sales invoices for the purchase orders upon receipt of...
-
Accounting Officer
il y a 2 jours
Wavre, Belgique Strand Associates Consulting Temps pleinWhat you'll do Reporting to the Head of Finance, the Accountant ensures the A-Z accounting for our client in an international and entrepreneurial environment in collaboration with the Finance team of 3-people. **Responsibilities** - GL accounting - Receivable and payable accounting including aged balance follow-up - Invoice booking management: booking,...
-
Health Care Officer
il y a 3 jours
Wavre, Belgique GSK Temps plein**Site Name**: Belgium-Wavre **Posted Date**: Jan 3 2025 **Health Care Officer (HCO)** Temporary contract (CDD) that can lead to a permanent contract (CDI). This position is also available for GSK Vaccines Employees (with a permanent contract). **Are you looking for a fast-paced administrative role that supports senior leadership in a global environment?...
-
Quality & Relations Coordinator
Il y a 7 mois
Wavre, Belgique Bright Plus Temps plein_**Job description**_ Vous avez un sens aigu de la **planification** et de l'**organisation** ? Prendre des responsabilités, être orienté solutions et aimer les défis vous décrit bien ? Alors ce poste de **Quality & Relations Officer** à Wavre et fait pour vous ! Vos tâches: - **Gestion de la qualité des produits**: Vous coordonnez les différents...
-
Administrative Assistant to The Clinical
il y a 1 semaine
Wavre, Belgique Care4You Temps plein**Purpose of the role** Reporting to the VP Clinical and Regulatory Affairs, the Administrative Assistant will provide administrative support to the Clinical and Regulatory department, ensure the integrity of specified data in the Clinical department, and liaise with external parties and other departments in the company. **Job description** - Assist the...
-
Quality & Relations Coordinator
il y a 2 jours
Wavre, Belgique Bright Plus Temps plein**Description**: Vous avez un sens aigu de la **planification** et de l'**organisation** ? Prendre des responsabilités, être orienté solutions et aimer les défis vous décrit bien ? Alors ce poste de **Quality & Relations Officer** à Wavre et fait pour vous ! Vos tâches: - **Gestion de la qualité des produits**: Vous coordonnez les différents tests...
-
Hse Site Coordinator
Il y a 7 mois
Wavre, Belgique TRS Staffing Solutions Temps pleinLOCATION- Belgium WavreJOB SKILLS HSETYPE ContractSALARY - Negotiable Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects they execute. They are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so that their employees and stakeholders can...
-
Administrative Site Coordinator
Il y a 7 mois
Wavre, Belgique Automatic Systems (TalentToolBoost) Temps plein**Société**: Le groupe Automatic Systems, filiale de la société française IER (groupe Bolloré) dont le siège social est situé en Belgique, conçoit et fabrique une large gamme d’équipements (systèmes électromécaniques) de contrôle d’accès pour les piétons, les véhicules et les passagers. Automatic Systems figure parmi les leaders mondiaux...
-
Senior Manager Accounting
il y a 2 jours
Wavre, Wallonia, Belgique Starion Group Temps pleinAre you looking for a new opportunity to take your career to a higher orbit? To join an international group with a successful track record in Space Engineering? A job adapted to your career ambitions and in which you could have an impact for the years to come?We are looking for a Senior Manager Accounting to work at our office in Wavre, Belgium, with...
-
Marketing Coordinator Nl/fr
il y a 2 semaines
Wavre, Belgique Daoust Temps plein**Description de l'annonce**: U bent verantwoordelijk voor de promotie van de verschillende product gamma’s naar de B2B klanten (Installateurs, Consultants, Promotors, Eindklanten). U bent actief betrokken bij het uitbouwen van een trouw installateurs netwerk door de organisatie van marketing & commerciële acties. - U bent verantwoordelijk voor het...
-
Project Engineer
il y a 2 semaines
Wavre, Walloon Region, Belgique Engibex Temps pleinWe are a Belgian engineering consulting firm that assists SMEs and large industrial organizations in bringing their innovation and R&D initiatives to life.Job Description :For one of our client specialized in process integration in the agro-industrial fields, we are looking for a Project Engineer. Job DescriptionAs a member of the project team and under the...
-
International Field Service Technician
Il y a 7 mois
Wavre, Belgique Automatic Systems (TalentToolBoost) Temps plein**Company**: Automatic Systems, a subsidiary of the French company IER (Bolloré Group) headquartered in Belgium, designs, manufactures, and maintains a wide range of pedestrian and vehicle access control equipment. Since 2019, IER and Automatic Systems have merged their passenger and baggage processing activities into a structured and cohesive unit, forming...
-
Service Delivery Administrative Assistant Fr/nl
Il y a 7 mois
Wavre, Belgique NEXIS Temps plein**Mission**: Votre mission consiste à organiser la planification des interventions de nos techniciens, des livraisons, fournisseurs. **Tâches**: - Support à la Planification du Service Delivery - Organiser le planning en coordonnant les livraisons, les exigences du delivery du projets, l'agenda des consultants désignés et les prérequis et besoins du...
