Management Assistant
il y a 3 semaines
**Description**:
MAIN DUTIES AND RESPONSIBILITIES
- Provide comprehensive **secretarial and administrative support** to several fee-earners, taking ownership and ensuring the work is executed in the most efficient and appropriate way, provide back-up
- **File management; organizing** and opening of matters, closing of files, archiving and ensuring that all relevant documents are filed electronically and paper based, when required
- Managing the billing process using internal financial system. Assisting fee earners by liaising with other parties to raise invoices. Liaise with office to follow relevant procedures, managing fee earners to complete all necessary time recordings or to enter their time recordings on their behalf
- Reviewing, proofreading billing drafts on a monthly basis and submitting to attorneys for review and approval
- Process matter maintenance request such as address changes, discount requests etc.
- Follow-up outstanding accounts
- **Create bills**, disbursements in Chrome River, create and amend narratives as well as issuing credit notes when necessary
- Proactively manage and maintain fee earner diaries; coordinating meetings with internal and external clients, ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges
- **Managing booking of meeting rooms, conference and video facilities;** liaising with attendees when needed, and making sure they receive first class hospitality experience
- Organizing and managing travel arrangements; preparation of key documents including visas, correspondence (invitation letters), invoices and expense claims
- Amending and reformatting documents, where appropriate, ensuring that completed documents are delivered accurately to a high standard
- Preparing presentations and meeting papers, including print production
- Manage group and fee earner contacts to ensure they are up-to-date
- Provide administrative support to fee earners with conflict searches and audit requests
- Assist on ad-hoc projects - for example, managing trial bundles, indexing documents etc.
**Profil**
THE ROLE
- You have at least 5 years’ experience as Personal or Management Assistant.
- Bilingual** Dutch/ French with good English**:
- Demonstrate flexibility, and ability to manage a high workload and meet tight deadlines
- Analytical and figure oriented
- Ability to meet business demands and work with demanding stakeholders
- Demonstrate a capability to manage and understand the end-to-end billing process of legal firms
- Previous experience in a professional service organization is a plus
- Discretion in dealing with confidential matters
- Team player with a positive 'can do' attitude; common sense, flexible
- Proficient in Microsoft Office
- Very organized, can do attitude, good planning
- Proactive and able to use initiative and work with mínimal supervision
- Excellent attention to detail; ability to work quickly and accurately under pressure
- Interpersonal understanding and problem-solving ability
**Offre**
- Attractive salary: 2500€ - 3300€
- Extra-legal benefits
- Teleworking
- Enriching work environment
**Entreprise**
For our client, we are recruiting a Management Assistant (medior/senior level) to provide administrative support to the lawyers of a practice group in a Brussels office.
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