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Portfolio Management Assistant

Il y a 2 mois

Brainel'Alleud, Belgique Enterpryze Consulting Ltd. Temps plein

**Portfolio Management Assistant
- **Working Location**:Braine - l'Alleud, Belgium**
- **Security Clearance**: NATO Secret**
- **Language**:High proficiency level in English language

**EXPERIENCE AND EDUCATION:
**Essential Qualifications/Experience:
- Higher vocational training in a relevant discipline with 3 years post related experience, or a secondary educational qualification with 5 years post-related experience
- Previous experience in project, portfolio and programme management (P3M) area
- Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros
- Strong expertise in MS PowerPoint
- Advanced knowledge of SharePoint
- Sound knowledge and experience in the use of other Microsoft office products (e.g. Word, Access, OneNote, etc.)
- Experience in roles requiring the ability to translate technical updates into storytelling fit for the PMO activities

**Desirable Qualifications/Experience**:

- A recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification
- A recognised SharePoint training
- Prior experience of working in an international environment comprising both military and civilian elements
- Knowledge of NATO responsibilities and organization, including ACO and ACT

**DUTIES/ROLE**:

- Provide direct first level support to NIMSC Managers (mainly PMs - Project Managers, SDMs - Service Delivery Managers and RMs - Resource Managers) in the use of project management methods, toolset, processes and procedures in accordance with NATO and Agency guidelines / directives
- Provide Business Tools (e.g. ServiceNow, Business Intelligence, APRM - Agency Project and Resource Management, TAS - Time Account System) support to NIMSC Managers and assist with project/service/resource planning, resource allocation and project maintenance to ensure NIMSC Managers meet their commitments, stay within agreed tolerances and contribute to business goals
- Provide guidance and mentoring to NIMSC Managers on project and resource management processes
- Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions
- Prepare, participate, carry out and record/document the NIMSC Project Board and other project management related activities
- Assist in preparing and managing the NIMSC Business Execution and Change (BEC) Board and providing support in the process activities
- Assist NIMSC Managers with project/service/resource reporting and documentation through quality review of Management Artefacts in the remit of PMO
- Act as focal point for Business Tools issues, including the support in preparing, reviewing and validating relevant Business Tools reports for NIMSC Head PMO, NIMSC Head RPM and NIMSC Chief
- Assist in timely completion of time booking within NIMSC; collate and analyse data; follow-up any recognized anomalies
- Assist with project scoping, timelines and financial issues and queries
- Assist in monitoring resource allocation to projects and services and support Resource Managers in resolving identified issues
- Provide support in management and maintenance of NIMSC business portfolio
- Prepare and collect all necessary information for the regular reporting to internal and external stakeholders
- Assist the management and preparation of business planning, financial forecasting, risk/issue management and activities specific to project phases and/or NCI Agency planning and reporting cycle
- Liaising with NIMSC Managers and other functional roles in the Agency to ensure correct execution of Agency's exception, closure and other project / service processes

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