Contracts Specialist
il y a 4 semaines
Telix Pharmaceuticals is a dynamic, fast-growing radiopharmaceutical company with offices in Australia (HQ), Belgium, Japan, Switzerland, and the United States. Our mission is to deliver on the promise of precision medicine through targeted radiation. **At our core, we exist to create products that seek to improve the quality of life for people living with cancer and rare diseases.**You will be supporting the international roll-out of our approved prostate cancer imaging agent and helping us to advance our portfolio of late clinical-stage products that address significant unmet need in oncology and rare diseases.
**See Yourself at Telix**
As a **Contract Specialist** in Global Procurement, you'll handle the day-to-day processing of contract requests from initiation through execution. Supporting Telix's procurement team with contract lifecycle management, you'll process a high volume of standard agreements, maintain our contract database, and ensure proper template usage. Working closely with business partners, you'll coordinate contract reviews, track approvals, and manage routine vendor interactions. This role directly supports Telix's ability to efficiently source critical materials and services by processing contracts efficiently, maintaining accurate records, and coordinating document management. Most importantly, you'll serve as a key member of our procurement team, ensuring consistent processing of contract requests while meeting business unit needs and maintaining procurement standards. This role is strategically positioned within EMEA to support Telix's global 'around the sun' operations model, ensuring continuous coverage and regional expertise across our procurement function.
**Key Accountabilities**:
**Contract Processing and Workflow Management**- Execute routine contract processing workflows according to established procedures
- Process standard vendor contract submissions within service level agreements
- Route contracts through appropriate approval channels
- Track contract status and manage completion timelines
**System and Data Management**- Maintain accurate and complete contract records in CLM system
- Generate and distribute standard performance reports
- Enter and validate contract data following quality standards
- Support system optimization by identifying process improvement opportunities
**Template and Document Management**- Maintain and update standard contract templates
- Conduct standardized contract review checks
- Ensure proper document version control
- Support template standardization initiatives
**Vendor Relationship Management**- Build and maintain positive relationships with vendors
- Facilitate clear communication throughout contract lifecycle
- Manage routine vendor interactions professionally and promptly
- Support procurement's commitment to ethical business practices
**Business Partnership**- Partner with internal stakeholders to process contract requests efficiently
- Coordinate contract-related communications across departments
- Provide regular status updates to business partners
- Support streamlined source-to-pay processes
**Operational Excellence**- Implement standard automation for repetitive tasks
- Monitor contract expiration dates and initiate renewal process
- Reconcile contracts with purchase orders
- Support quality assurance processes
**Professional Growth and Team Contribution**- Actively participate in procurement training initiatives
- Share contract management best practices with team members
- Support continuous improvement of contract processes
- Maintain current knowledge of contract management tools and techniques
**Education and Experience**:
- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field
- 2+ years' experience in procurement-related contract administration, with focus on contract review, processing, and basic negotiation
- Experience using contract management and ERP systems (e.g., DocuSign CLM, SAP)
- Proficiency in Microsoft Office Suite, particularly Excel for data analysis and Word for contract documentation
- Professional certification in contract management is a plus
- Working knowledge of commercial contract terms and procurement processes
**Skills and Competencies**:
- Strategic Thinking: Ability to balance short-term needs with long-term procurement goals. High level of strategic thinking, combined with the ability to execute tactically and achieve operational excellence.
- Negotiation & Communication: Strong skills in managing supplier relationships and driving performance improvements.
- Analytical Skills: Advanced skills in market trend analysis, cost modeling, and reporting.
- Adaptability: Thrive in dynamic, fast-paced environments with a proactive mindset.
- Project Management: Ability to handle multiple initiatives, meet deadlines, and manage projects effectively.
- Global Stakeholder Management: Skilled in navigating relationships in a global matrix organizati
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